2020-131 IFB Public Works Annex Roof Repair

Agency: Kitsap County
State: Washington
Type of Government: State & Local
Category:
  • Z - Maintenance, Repair or Alteration of Real Property
Posted: Aug 21, 2020
Due: Sep 1, 2020
Solicitation No: 2020-131
Publication URL: To access bid details, please log in.

2020-131 IFB Public Works Annex Roof Repair Closes 9/1/2020 @ 3:00 PM

2020-131


2020-131 Plan Holders


Addendum 1


Addendum 1 - APPENDIX E

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INFORMAL BID
2020-131
SOLICITATION FACE SHEET
KITSAP COUNTY
PURCHASING OFFICE
614 Division St., MS-7
Port Orchard, WA 98366
PROJECT TITLE
Roof Repair Services at the Randy W. Casteel Public Works Annex Building
MATERIALS/SERVICES REQUESTED
Kitsap County, by and through the Public Works Solid Waste Division, is soliciting bids from
qualified contractors to provide roof repairs services at the Randy W. Casteel Public Works Annex
Building, located at 8600 SW Imperial Way, Bremerton, Washington 98312.
CALENDAR OF EVENTS
Listed below are important dates and times by which the actions noted must be completed. Dates
and times are subject to change. If Kitsap County (the County) changes any of the dates and/or
times, the change will be made by addendum.
Event
Issuance of Solicitation
Pre-Conference Site Visit
Mandatory
Not Mandatory
Submission Deadline
Evaluations/Demonstrations
Committee Recommendations
Contract Executed
Estimated Start Date
Completion Date and Time
Wednesday, August 12, 2020
BY APPOINTMENT ONLY between Monday,
August 17, 2020 and Friday, August 21, 2020
Please see Mandatory Site Visit (Page 10) for
information on requesting a site visit appointment
Tuesday, September 1, 2020, 3:00 p.m.
Wednesday, September 2, 2020 Tuesday,
September 7, 2020
Tuesday, September 7, 2020
September 2020
October 2020
All questions concerning this solicitation must be directed to the Kitsap County Purchasing Agent
identified below, via email only. Questions to or communications with other Kitsap County staff
may disqualify offerors from the evaluation process.
Vicki Martin, Purchasing Agent
Kitsap County Purchasing Office
purchasing@co.kitsap.wa.us
https://www.kitsapgov.com/das/Pages/Online-Bids.aspx
OFFERORS ARE STRONGLY ENCOURAGED TO READ THE ENTIRE SOLICITATION.
IFB 2020-131 Roof Repair Services at the Public Works Annex Building
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INFORMAL BID
2020-131
TABLE OF CONTENTS
KITSAP COUNTY
PURCHASING OFFICE
614 Division St., MS-7
Port Orchard, WA 98366
TABLE OF CONTENTS
Solicitation Face Sheet
1
Table of Contents
2
Instructions to Offerors
3
Project Background
9
Scope of Work
9
Mandatory Site Visit
9
Notice to Contractors
10
Prevailing Wages
10
Insurance Requirements
10
Submittal Requirements
10
APPENDICES
Appendix A, Acknowledgment Form
12
Appendix B, Exceptions Forms
14
Appendix C, Leak Investigation Summary
16
Appendix D, Mandatory Site Visit Directions
27
Appendix E, Solicitation Bid Sheet
28
Appendix F, Certification of Compliance with Wage Payment Statutes
29
Appendix G, Draft Contract
30
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INFORMAL BID
2020-131
INSTRUCTIONS AND INFORMATION
KITSAP COUNTY
PURCHASING OFFICE
614 Division St., MS-7
Port Orchard, WA 98366
INSTRUCTIONS TO OFFERORS
1. PRE-OFFER CONFERENCE, ADA ACCOMMODATIONS. The date, time and location of
any pre-offer conference is indicated on the Solicitation Face Sheet. The purpose of this
conference will be to clarify the contents of this solicitation in order to prevent any
misunderstanding of the County’s position. To maximize the effectiveness of the conference,
offerors are encouraged to submit questions in writing to the attention of the Purchasing
Agent prior to the conference date. Any doubt as to the requirements of this solicitation or
any apparent omission or discrepancy should be presented to the County at this conference.
The County will then determine if any action is necessary and may issue a written
amendment to the solicitation. Oral statements or instructions will not constitute an
amendment to this solicitation. Requests for reasonable accommodation to attend at a pre-
offer conference should be directed to the Purchasing Agent as early as possible to allow
time to make appropriate arrangements.
2. DUE DATE AND TIME. All offers must be received by the Purchasing Department at the
specified location by the due date and time identified on the Solicitation Face Sheet. Offers,
modifications, and withdrawals received after the submission due date and time will be
rejected and not opened.
3. QUESTIONS, ORAL COMMUNICATIONS. Questions concerning this solicitation shall be
submitted in writing via email only to the Purchasing Agent. The offeror shall not contact or
ask questions of other County staff or the County department for which the requirement is
being procured. Offerors that directly communicate with other County staff regarding this
solicitation without prior authorization from the Purchasing Agent may be disqualified.
Written questions will be accepted until the date and time identified on the Solicitation Face
Sheet. Any correspondence related to this solicitation should refer to the solicitation number,
page, and paragraph number. Offerors may only rely on written answers issued by the
Purchasing Agent. All oral communications are unofficial and nonbinding on the County.
Substantive questions and answers are posted on the County website. It is the responsibility
of the offeror to assure they received responses to questions if any are issued.
4. EXAMINATION OF DOCUMENTS. It is the responsibility of the offeror to carefully review
the entire solicitation package, which includes without limitation specifications,
requirements, terms and conditions, and insurance requirements. Submitting an offer is
agreement by offeror to all terms and conditions contained in the solicitation. Offeror should
seek written clarification from the Purchasing Agent regarding anything that is unclear prior
to submitting an offer. Offerors must a) consider federal, state, and local laws, ordinances,
rules, and regulations that may in any manner affect the cost or performance of the work; b)
study and carefully correlate the offeror’s observations with the solicitation documents; and
c) notify the Purchasing Agent of all conflicts, errors and discrepancies, if any, in the
solicitation documents. Failure to request clarification of any inadequacy, omission, or
conflict will not relieve the offeror of any responsibilities under this solicitation or any
subsequent contract. The offeror, by delivering an offer in response to this solicitation,
agrees that they shall be held responsible for having familiarized themselves with the nature
and extent of any local conditions that may affect the work to be performed, services to be
provided, and the equipment to be furnished.
IFB 2020-131 Roof Repair Services at the Public Works Annex Building
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INFORMAL BID
2020-131
INSTRUCTIONS AND INFORMATION
KITSAP COUNTY
PURCHASING OFFICE
614 Division St., MS-7
Port Orchard, WA 98366
5. ACCEPTING CONTENT OF OFFER. By submitting an offer in response to this solicitation,
the offeror certifies they have fully read and understand the content of the solicitation
documents and have a full knowledge of the scope, nature, and detailed requirements of
services and/or equipment to be provided and performed.
6. LIABILITY FOR ERRORS. While the County has used considerable efforts to ensure the
information in the solicitation is accurate, the County does not guarantee or warrant the
information to be accurate nor is it necessarily comprehensive or exhaustive. Nothing in this
solicitation is intended to relieve the offeror from forming their own opinions and conclusions
with respect to the matters addressed in the solicitation.
7. PREPARATION OF OFFER, COSTS AND TAXES. All offers shall be submitted on the
forms provided in the solicitation package. Offers shall include all costs as described and
indicated by the specifications. The County is exempt from Federal Excise Tax, including
the Federal Transportation Tax. Sales tax, if any, shall be indicated as a separate line item.
The total cost shall include all freight, handling, delivery, surcharges, and other incidental
charges that may be required to provide the services or deliver the commodities. All prices
shall include freight FOB destination, freight included to the designated delivery point.
Additional charges such as fuel surcharges will not be accepted by the County. If the delivery
combines items from more than one purchase order, separate packing slips shall be
included in the shipment.
8. ACKNOWLEDGMENT. The Acknowledgment Form (Appendix A) shall be returned with the
offer with an original blue ink signature by a person authorized to sign the offer. Unsigned
offer may be rejected by the County as incomplete. Pricing documents and other documents
which require information to be filled in must be completed in ink, typewritten, or computer
printed. No offers will be accepted if pencil is used. Erasures, interlineations, or other
modifications in the offer shall be initialed in original blue ink by the authorized person
signing the offer. Offerors shall submit one (1) original, marked “original”, and three (3)
copies of their offer with their submittal. Postmarked, telegraphic (facsimile), or emailed
offers will not be considered.
9. SUBMISSION. Offers shall be submitted to the Purchasing Agent at the location specified
below in a sealed envelope or package provided by the offeror and shall include (1) the
offeror’s name and address, (2) the solicitation name and number, and (3) the submittal due
date clearly identified on the outside of the envelope or package. The offeror is responsible
for the timely delivery of submitted offers, regardless of the delivery method. Offerors should
allow sufficient time to ensure timely receipt by the County. Offers received after the
submittal due date and time will not be opened or considered. The timeliness of offer
submissions is determined by the County.
Mailing Address for USPS delivery: OR
Vicki Martin, Purchasing Agent
Kitsap County Purchasing Office
614 Division Street, MS-7
Port Orchard, WA 98366
Physical Address for courier or hand delivery:
Vicki Martin, Purchasing Agent
Kitsap County Administration Building
Purchasing Office Fourth Floor
619 Division Street
Port Orchard, WA 98366
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INFORMAL BID
2020-131
INSTRUCTIONS AND INFORMATION
KITSAP COUNTY
PURCHASING OFFICE
614 Division St., MS-7
Port Orchard, WA 98366
10. OFFER ACCEPTANCE PERIOD. Offers, once opened, constitute an irrevocable offer and
become the property of the County, and will not be returned to the offeror. Offers opened
after the submission due date and time shall remain firm and unaltered for a period of ninety
(90) calendar days following the submission due date and time. The County and offeror
may mutually agree to extend the period during which the offer shall remain firm and
unaltered.
11. ADDENDA. If the County changes, revises, deletes, clarifies, increases, or otherwise
modifies this solicitation, the County will issue a written addendum and publish it on the
County website. It is the responsibility of the offeror to check for addenda. Failure to
acknowledge receipt of all addenda on the returned Acknowledge Form (Appendix A) with
the sealed offer may be grounds for deeming an offer nonresponsive.
12. PREPARATION COSTS AND SAMPLES. The County is not liable for any costs incurred by
the offeror in preparing, evaluating, submitting, developing, demonstrating, presenting,
negotiating, or providing a response to this solicitation or samples provided. Offerors
responding to the solicitation, demonstrations, and interviews, do so solely at their own
expense. Offers submitted for consideration should be prepared simply and economically,
providing adequate information in a straightforward and concise manner.
13. COUNTY RIGHT TO WITHDRAW OR AMEND SOLICITATION. The County in its sole
discretion retains the absolute right without penalty to withdraw and/or amend all or any
portion of this solicitation at any time, for any reason and no reason, up to contract execution.
If there is any conflict between amendments, or between an amendment and the solicitation
documents, whichever document was issued last in time shall be controlling. Any change to
or interpretation of the solicitation will be posted on the County website and will be
incorporated into any contract awarded. It is the responsibility of the offeror to check for
addenda.
14. REJECTION OF OFFERS OR WAIVER OF IRREGULARITIES. All offers will be reviewed
by the Purchasing Agent to determine compliance with administrative requirements and
instructions. To the extent authorized by applicable law, the County in its sole discretion
may 1) reject any and all offers submitted, or portions thereof, 2) waive any defects,
informalities, or irregularities; 3) reissue the solicitation; 4) modify or cancel the solicitation;
and/or 4) re-advertise and solicit new offers on the same scope of work or on a modified
scope of work, when it is in the best interests of, or advantageous to, the County. The County
reserves the right to reject any conditional offer. Offer will be considered irregular and may
be rejected if they show alterations in form, additions not called for, conditions or
unauthorized alterations, or irregularities of any kind.
15. NON-RESPONSIVE OFFERS. The County may at any time reject all or any part of any offer
as nonresponsive for any of the following reasons: 1) late or incomplete offer; 2) submission
of exceptions to the solicitation; 3) noncompliance with any part of the solicitation; 4)
providing inaccurate, misleading, exaggerated, or false information; or 5) failure to respond
to every solicitation item or to provide all information requested.
16. OFFER IS NOT BINDING. Acceptance of an offer does not bind the County until the offer
is reviewed and accepted by the appropriate County level of authority and both parties
execute a contract.
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