2023-050 RFQ Owner Advisor (OA) Services for Central Kitsap Solids and Liquids Handleing Project

Agency:	Kitsap County
State:	Washington
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services S - Utilities and Training Services
Posted:	Oct 26, 2023
Due:	Nov 10, 2023
Solicitation No:	2023-050
Publication URL:	To access bid details, please log in.

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REQUEST FOR QUALIFICATIONS

2023-050

Owner Advisor (OA) Services for

Central Kitsap Treatment Plant Solids and Liquids Handling Project

RESPONSE DEADLINE: Friday, NOVEMBER 10, 2023 @ 2:00 PM

Background:

Central Kitsap WWTP provides wastewater treatment for much of the central Kitsap Peninsula.

The existing plant consists of headworks, primary clarifiers, aeration basins, secondary clarifiers,

and UV disinfection. Solids, including those hauled from the County’s other treatment plants,

are thickened, and digested anaerobically before dewatering and transporting to a beneficial

reuse facility.

CKTP also receives Liquid Hauled Waste (LHW) in the form of septage and fats, oils, and grease

(FOG).

The plant is rated for maximum month flow rate of 6.0 million gallons per day (MGD) as listed in

the NPDES Permit. The treated effluent is discharged to Port Orchard Bay of the Puget Sound in

accordance with the NPDES Permit.

Scope of Work:

This RFQ is for Owner Advisor Services during the General Contractor/Construction Manager

(GC/CM) process of the Central Kitsap Treatment Plant Solids and Liquids Handling Project

Funding phase

OA Responsibility:

• Evaluate previously completed market soundings.

• Develop procurement package for GC/CM including requests for

qualifications/proposals, scope, and initial draft, contract documents.

• Aid with GC/CM selection including reviewing submittals for conformance and

merit.

• Develop risk register based on input from County stakeholders and staﬀ, and deﬁne

mitigation strategies.

Staff Augmentation:

• Coordinate with County’s Procurement and Legal Department

• Funding research and applications support

Design Development

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OA Responsibility:

• Participate in design progress and coordination meetings (including VE meetings

with

GC/CM)

• Assist County with managing the interface between design and GC/CM teams.

Staff Augmentation:

• Review GC/CM deliverables and design

• Coordinate with O&M and other County staﬀ to facilitate design issue resolution.

• Continued funding research and applications support

Cost/GMP Development

OA Responsibility:

• Develop or recommend cost model for GC/CM

• Review cost estimates

• Provide independent cost estimate.

• Support contract price (GMP or Lumpsum) amendment preparation and

negotiations

• Perform or oversee GC/CM's risk management and mitigation activities.

• Provide or coordinate obtaining information needed to assist County with making

decisions regarding commercial terms.

Staff Augmentation:

• Facilitate cost review meetings.

• Coordinate with County’s Procurement and Legal Department

• Develop County staﬃng plan for construction phase as well as ongoing operations

and maintenance of Project.

Contract Admin During Construction

OA Responsibility:

• Review project management, H&S, etc. plans.

Staff Augmentation:

• Monitor schedule and costs and provide information for County's reporting.

• Review invoices and recommend payment.

• Monitor potential changes and facilitate amendments.

The County will be using SYNCHRO software for document handling for this project. It is a web-

based system, and the selected team will receive training in its use.

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SELECTION CRITERIA:

The Kitsap County Wastewater Division will evaluate all proposals based on the

following criteria. Interviews may be held to aid the County in their selection amongst

the qualified firms.

1. Proposed team

2. Completion of at least 3 similar projects in size and complexity within last 10-years

by project team within RCW 39.10

3. One-page description of similar projects

4. Description of typical owner’s adviser services that will be provided for

advising county

5. Knowledge of pertinent local, state, and federal regulations and permitting

requirements, as applicable to this project.

6. Understanding of funding opportunities that may be available for this project

7. Quality of references (3 references each for the project manager and lead

engineer).

Statement of Qualifications:

Please prepare a brief (ten pages of material – or five two-sided) statement of qualifications.

The following material may go in an appendix. Total submittal including appendices not to

exceed 25 pages.

• Resumes for team members that will be assigned to the project.

• Contact information for references.

• Samples of Procurement strategy.

• Samples of prior successful completion of GC/CM / Progressive Design Build process in

WA, State with RCW 39.10. preferably for a water utility agency.

The statement should include:

• Relevant experience of named project manager and lead engineer

• Brief description of similar projects completed by the project manager and lead

engineer.

• Description of team expertise and experience to include relevant 39.10 experience.

• Description of previous experience with Kitsap County, if any

• 3 references for the project manager

The consultant is responsible for reviewing the attached sample contract for professional

services, including having it reviewed internally, as deemed necessary and sufficient, prior to

submitting a proposal. NO CHANGES WILL BE MADE TO THIS CONTRACT.

Request for Qualifications (RFQ) Submittal:

To be considered as a responsive bidder, submittals must be received by Kitsap County staff no

later than 2:00 PM PST Friday NOVEMBER 10, 2023.

deadlines:

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Below is a table of relevant deadlines by which the actions must be completed. Dates and times

are subject to change. If the County changes any of date or time, the change will be made by

addendum.

ITEM

Issuance of Request for Bid

Written Questions Due

Addendum Issued (If Needed)

Bid Due Date

DUE DATE, TIME, AND LOCATION

Wednesday, October 25, 2023

Wednesday, November 1, 2023

Monday, November 6, 2023

Friday. November 10, 2023

Submit RFQ packet to:

Mail:

Glen S. McNeill

Purchasing Dept Supervisor

Kitsap County Purchasing Office

614 Division Street, MS-7

Port Orchard, WA 98366

Courier/Hand Deliver:

Glen S. McNeill, Purchasing Supervisor

Kitsap County Administration Building

Purchasing Office – 4th Floor

619 Division Street

Port Orchard, WA 98366

OR:

Via Email: Purchasing@kitsap.gov (Preferred Delivery)

Project Questions

Questions regarding this request should be directed to Nick Martin (360) 271-1427, or

nmartin@kitsap.gov. Questions regarding the RFQ process should be directed to Glen McNeill,

gsmcneill@kitsap.gov, 360-337-4789.

Submission, Copies: (If Mailed or Delivered only)

Bids shall be submitted to the Purchasing Supervisor in a sealed envelope or package provided

by the Bidder and identify the: 1) Bidder’s name and address, 2) Solicitation name and number,

and 3) submittal date clearly identified on the outside of the envelope or package. The Bidder is

to return all exhibits and addenda signed by a person authorized to sign on behalf of the Bidder.

Unsigned bids may be rejected by the County as incomplete. Bidders shall submit: one (1)

original, marked “original”, two (2) hard copies, and one (1) electronic copy of their bid with

their submittal. Bids submitted by email or fax will not be considered.

Acceptable Formats.

Electronic files shall be submitted in a format acceptable to the County. Acceptable formats

include .DOC and .DOCX (Microsoft Word), .XLS and XLSX (Microsoft Excel), PPT and PPTX

(Microsoft PowerPoint), and .PDF (Adobe Acrobat). Direct requests to submit files in another

format to the Purchasing Supervisor.

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EXHIBIT A

BIDDER CERTIFICATION

Purchasing Department

619 Division St., MS-7

Port Orchard, WA 98366

Phone: (360) 337-4789

Purchasing@co.kitsap.wa.us

All information requested below must be provided. Failure to properly complete, sign and return

this Bidder’s Certification form may cause the bid to the rejected. Bidder, through the duly

authorized undersigned representative (“Representative”) makes this certification as a required

element of submitting a responsive bid. Bidder certifies, to the best of its knowledge and belief,

that the following are true, complete, correct, and made in good faith:

Legal Name of Bidder:

(Provide full legal name)

BIDDER AND REPRESENTATIVE INFORMATION

Bidder’s Trade Names

Bidder’s Street Address:

Bidder’s Website

Bidder Organization Type:

(Check applicable box)

Corporation:

☐ Domestic

Limited Liability Company

(LLC):

☐ Domestic

Partnership: ☐ Domestic

Sole Proprietorship: ☐

☐ Foreign

State and Date of Formation:

Identify the state where the corporation, LLC, or partnership is formed –

e.g., ‘Washington’ if domestic and the name of the state if ‘Foreign’ (i.e.,

not Washington)

Federal Tax ID No.

Washington State UBI No.

State Industrial Acct ID No.

Name/Title of Bidder’s

Representative:

Representative’s Address:

Representatives Phone Nos

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2023-050 RFQ Owner Advisor (OA) Services for Central Kitsap Solids and Liquids Handleing Project

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