COVID-19 Emergency Senior Services
| Agency: | Alameda County |
|---|---|
| State: | California |
| Type of Government: | State & Local |
| Category: |
|
| Posted: | Dec 13, 2022 |
| Due: | Feb 10, 2023 |
| Solicitation No: | RFP #ARPA-2023 NEW |
| Publication URL: | To access bid details, please log in. |
Contracting opportunity
COVID-19 Emergency Senior Services
Bid Number
RFP #ARPA-2023
-
Category
Goods and Services
-
Due Date/Time
02/10/2023
2:00 PM - Contact Person
-
Estimated Award Date
-
Special Notes/ Comments
Bidders are requested to email a Letter of Intent to submit a bid by February 3, 2023, one week prior to the bid due date (February 10, 2023). Bidders will not be penalized for not sending their Letter of Intent to submit a bid. Letters should be submitted via email to AAARFP@acgov.org, ATTN: Jennifer Stephens-Pierre. *PLEASE NOTE that on the bid due date, a bid reception desk will be open between 8:30 a.m. - 2:00 p.m. and will be located in the 1st floor lobby at 6955 Foothill Boulevard, Suite 143, Oakland, CA.
- Links:
Posted Date
12/13/2022
-
Request for Interest/ Proposal/Quotation (RFI/P/Q)
2640_RFP-ARPA-2023-Covid-19-Emergency-Senior-Services-FINAL.pdf
-
RFP/Q Addendum
2640_Bid-Response-Packet-RFP-ARPA-2023.docx 2640_ARPA-Exhibit-B-RFP-Budget-Template.xlsx
Attachment Preview
**IMPORTANT NOTICE**
The format of this RFP has been simplified.
Only the following pages require signatures:
1. Exhibit A – Bid Response Packet – Bidder
Information and Acceptance
2. Exhibit A – Bid Response Packet – Required
Documentation and Submittals Checklist
Please read EXHIBIT A – Bid Response Packet
carefully, INCOMPLETE BIDS WILL BE REJECTED.
County of Alameda will not accept bid
submissions or documentation after the bid
response due date.
COUNTY OF ALAMEDA
REQUEST FOR PROPOSAL No. ARPA-2023
for
COVID-19 EMERGENCY SENIOR SERVICES
For complete information regarding this project, see Request for Proposal (RFP) posted at
Alameda County Current Contracting Opportunities [https://gsa.acgov.org/do-business-with-
us/contracting-opportunities/]or contact the County representative listed below.
Thank you for your interest!
Contact Person: Jennifer Stephens-Pierre, Director, Area Agency on Aging
Phone Number: (510) 577-1966
E-mail Address: jspierre@acgov.org
RESPONSE DUE
by
2:00 p.m.
on
February 10, 2023
at
Alameda County, Area Agency on Aging
6955 Foothill Blvd., Suite 143, Oakland, CA 94605
Alameda County is committed to reducing environmental impacts across our entire supply chain.
If printing this document, please print only what you need, print double-sided, and use recycled-
content paper.
CALENDAR OF EVENTS
REQUEST FOR PROPOSAL No. ARPA-2023
COVID-19 EMERGENCY SENIOR SERVICES
EVENT
Request Issued
Networking/Bidders Conference No. 1
Bidders Conferences will be held via an online platform to
allow for remote participation. Bidders can participate via
a computer or mobile app with a stable internet
connection. (recommended Bandwidth is 512Kbps)
Networking/Bidders Conference No. 2
Bidders Conferences will be held via an online platform to
allow for remote participation. Bidders can participate via
a computer or mobile app with a stable internet
connection. (recommended Bandwidth is 512Kbps)
Written Questions Due via Bidders Conference Chat
and Email: AAARFP@acgov.org
List of Attendees
Questions & Answers Issued
Addendum Issued [only if necessary to amend RFP]
Vendor Letter of Intent to Submit a Bid Due
Response Due and Submitted through
Evaluation Period
Notice of Intent to Award Issued
Board of Supervisors Consideration Award Date
Contract Start Date
NOTE: All dates are tentative and subject to change.
DATE/LOCATION
12/13/2022
1/10/2023 @ 2:00 PM (PST)
TO ATTEND ONLINE:
Microsoft Teams meeting
Join on your computer, mobile app or room device
Click here to join the meeting
Meeting ID: 263 808 667 390 , Passcode: 5dizm8
Download Teams | Join on the web
Or call in (audio only)
+1 415-915-3950,,305279479# U.S., San Francisco
(888) 715-8170,,305279479# United States (Toll-free)
Phone Conference ID: 305 279 479#
Find a local number | Reset PIN
1/12/2023 @ 10:00 AM (PST)
TO ATTEND ONLINE:
Microsoft Teams meeting
Join on your computer, mobile app or room device
Click here to join the meeting
Meeting ID: 290 126 928 872 , Passcode: PxJtsL
Download Teams | Join on the web
Or call in (audio only)
+1 415-915-3950,,997346334# U.S., San Francisco
(888) 715-8170,,997346334# United States (Toll-free)
Phone Conference ID: 997 346 334#
Find a local number | Reset PIN
1/13/2023 by 5:00 p.m. (PST)
1/17/2023
1/23/2023
1/23/2023
2/3/2023
2/10/2023 by 2:00 p.m. (PST)
2/10/2023 – 3/31/2023
3/31/2023
June 2023
7/1/2023
COUNTY OF ALAMEDA
REQUEST FOR PROPOSAL No. ARPA-2023
SPECIFICATIONS, TERMS & CONDITIONS
for
COVID-19 EMERGENCY SENIOR SERVICES
TABLE OF CONTENTS
Page
CALENDAR OF EVENTS
I. STATEMENT OF WORK ........................................................................................................... 5
A. BACKGROUND ..................................................................................................................... 5
B. INTENT ................................................................................................................................. 5
C. SCOPE................................................................................................................................... 7
D. SPECIFIC REQUIREMENTS .................................................................................................. 29
E. DELIVERABLES / REPORTS ................................................................................................. 31
F. NETWORKING / BIDDERS CONFERENCES.......................................................................... 33
II. COUNTY PROCEDURES, TERMS, AND CONDITIONS............................................................... 34
G. EVALUATION CRITERIA / SELECTION COMMITTEE............................................................ 34
H. CONTRACT EVALUATION AND ASSESSMENT .................................................................... 39
I. NOTICE OF INTENT TO AWARD ......................................................................................... 39
J. BID PROTEST/APPEALS PROCESS....................................................................................... 40
K. TERM / TERMINATION / RENEWAL ................................................................................... 42
L. QUANTITIES ....................................................................................................................... 43
M. PRICING.............................................................................................................................. 43
N. AWARD .............................................................................................................................. 43
O. INVOICING ......................................................................................................................... 44
III. INSTRUCTIONS TO BIDDERS ................................................................................................. 45
P. COUNTY CONTACTS........................................................................................................... 45
Q. SUBMITTAL OF BIDS .......................................................................................................... 46
R. RESPONSE FORMAT........................................................................................................... 48
S. ADDITIONAL REQUIRED DOCUMENTATION...................................................................... 49
ATTACHMENTS
EXHIBIT A
EXHIBIT B
EXHIBIT C
EXHIBIT D
EXHIBIT E
EXHIBIT F
EXHIBIT G
EXHIBIT H
EXHIBIT I
EXHIBIT J
EXHIBIT K
BID RESPONSE PACKET
BUDGET INSTRUCTIONS AND TEMPLATE
INSURANCE REQUIREMENTS
DATA REPORTING REQUIREMENTS
EMERGENCY PREPAREDNESS
MINIMUM MENU REQUIREMENTS & NUTRITION STANDARDS
HOME DELIVERED MEALS ASSESSMENT CRITERIA AND PRIORITY RANKING
EXCEPTIONS, CLARIFICATIONS, AMENDMENTS
DEBARMENT AND SUSPENSION CERTIFICATION
ADDITIONAL CONTRACT PROVISIONS FEDERAL PROVISIONS
CERTIFICATION REGARDING LOBBYING
Specifications, Terms & Conditions
for COVID-19 EMERGENCY SENIOR SERVICES
I. STATEMENT OF WORK
A. BACKGROUND
Area Agencies on Aging (AAAs) were established under the Older Americans Act (OAA) in
1965 to respond to the needs of Americans age 60 and over in every local community.
The Alameda County Area Agency on Aging is a department within the Adult & Aging
Services division of the Alameda County Social Services Agency. The AAA provides
services throughout Alameda County and currently administers 80 contracts that provide
services for approximately 75,000 older adults a year. Funding for these contracts comes
primarily from the Older Americans Act, the State of California, and County General
Funds. The AAA fulfills its mission of planning, coordinating, and delivering services in
Alameda County through a network of approximately 40 providers. While all persons
age 60 and older are eligible to receive OAA services, older individuals in the greatest
economic need, greatest social need, low-income, minorities, and frail individuals are
particularly targeted for services [45CFR§1321.69].
On March 4, 2020, Governor Gavin Newsom proclaimed a State of Emergency within
California due to the threat posed by the novel coronavirus (COVID-19). On March 16,
2020, the Alameda County Public Health Officer issued a Shelter-in-Place Order directing
all individuals to shelter in their place of residence except for certain essential services,
and the Shelter-in-Place Order was extended through multiple subsequent orders.
This led to rapidly escalating needs for emergency food assistance, supportive services,
and caregiver support services across Alameda County. The effects of COVID-19 have
resulted in unprecedented economic impacts, increased hunger and food insecurity, and
increased the health risks of medically vulnerable individuals. At particular risk for both
the COVID-19 virus and the broader impacts are older adults.
B. INTENT
It is the intent of these specifications, terms and conditions to describe the needs and
requirements for COVID-19 Emergency Senior Services that the County of Alameda,
Area Agency on Agency (AAA), intends to contract out to qualified agencies. Funding for
these services is available to the AAA through contracts with the California Department
of Aging (CDA) for federal funding from the Older Americans Act (OAA) in response to
the COVID–19 public health emergency. All awardees must conform to requirements of
the OAA, [42 USC 3001-3058], [45CFR§1321.63-§1321.71], [45CFR§75] and the
Older Californians Act, [22 CCR § 7500-7716] and CDA Program Memoranda. The
cited State and federal regulations, relevant OMB regulations, Policy Manuals, and other
Program Memorandum may be viewed by searching online for the cited regulations, or
RFP No. ARPA-2023
Page 5
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation.
For more information, please visit the Publication URL Web page.
Daily notification on new contract opportunities
With GovernmentContracts, you can:
- Find more opportunities and win more business
- Receive daily alerts for all new bid opportunities
- Get contract opportunities matched to your business
See also
Follow Contract Inspection Support Services Active Contract Opportunity Notice ID 12970223Q0013 Related Notice
AGRICULTURE, DEPARTMENT OF
Bid Due: 4/01/2023
Number Title Type Due Date Issue Date Status A650-2022 A650 Heavy Rail Vehicle
LA Metro
Bid Due: 3/27/2023
EXT DPW | MAN M14 CR Cnstrctn Format : Sell | Type :
City of San Francisco
Bid Due: 3/31/2023
Follow 3b replacement compressor stratton Active Contract Opportunity Notice ID 70Z08523P0000757 Related Notice
HOMELAND SECURITY, DEPARTMENT OF
Bid Due: 12/27/2023
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only as a convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.