CC591-24 ? 2024 ADA AND DRAINAGE CONCRETE REPLACEMENT

Agency:	Casper College
State:	West Virginia
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Posted:	Jan 8, 2024
Due:	Feb 6, 2024
Publication URL:	To access bid details, please log in.

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Date Issued: 1/8/2024

Request for Proposal:

2024 ADA AND DRAINAGE CONCRETE REPLACEMENT

Request for Proposal Number:

CC591-24

PROPOSAL DUE DATE AND TIME:

February 6, 2024 – 2:00 P.M. Mountain Time

Request for Proposal Opening:

February 6, 2024 – 2:00 P.M. Mountain Time

Question Deadline:

January 26, 2024 – 2:00 P.M. Mountain Time

Non-Mandatory Site Visit:

January 24, 2024 – 2:00 P.M. Mountain Time

@ GW 312

PROCUREMENT REPRESENTATIVE: Shane Pulliam

E-MAIL ADDRESS: shane.pulliam@caspercollege.edu

TELEPHONE NO.: (307) 268-2633

TABLE OF CONTENTS

SECTION ONE:

DEFINITIONS AND TERMINOLOGY

Date Issued: 1/8/2024

SECTION TWO:

INSTRUCTIONS TO BIDDERS AND BID REQUIREMENTS

General Conditions

Preparation of Proposals

Pre-Proposal Meeting and Job Walk

Submission / Modifications / Withdrawals / Late Bids

Questions About RFP / Addendums

Bid Opening

Award and Contract Information

Required Documentation for Awarded Proposal

Qualification of Bidder

10. Laws and Regulations

11. Environment, Health, and Safety

SECTION THREE: SCHEDULE OF ACTIVITIES

SECTION FOUR: SPECIFICATIONS AND SCOPE OF WORK

SECTION FIVE: EVALUATION METHODOLOGY

SECTION SIX:

Overview

Evaluation Criteria

BID FORM

Date Issued: 1/8/2024

SECTION 1: Definitions and Terminology

Wherever used in this bid these or other related procurement documents, the following terms have meanings

indicated which are applicable to both the singular and plural thereof. The terms can be used interchangeably.

Addendum: Written or graphic instruments issued prior to the opening of bids which clarify,

correct, or change the bid documents or the related procurement documents.

Bid / Bid Form: The price and/or form that is submitted to the college to fulfill the request for

proposal.

Bidder / Firm: The company/vendor that is submitting a bid.

Contract: A agreement between Casper College and the bidder that will includes a written

contract, RFP, addendums (if any), purchase order(s), purchase order terms and conditions, as

well as the bidder’s response to the RFP.

Contractor: The Company awarded a contract or PO for this Bid.

Evaluation Committee / Stakeholders: Casper College hired contractors or employees that

have an interest in the project.

Purchase Order / PO: A contractual agreement with a firm for goods or services that specifies

payment terms, delivery dates, item identification, quantities, freight terms, and other obligations

and conditions.

Request for Proposal (RFP) / Proposal: This formal publicly released document outlining a

need and inviting businesses to submit bids to fulfill our request.

Schedule of Values: A start to finish list of work items on a project including the cost associated

with those work items that the bidders will want to be paid on throughout the project.

Specifications / Scope of Work: Those portions of this proposal consisting of written or graphic

technical descriptions of materials, equipment, construction systems, standards, workmanship,

goods, services, and administrative details applicable.

SECTION 2: Instructions to Bidders and Bid Requirements

1. General Conditions:

1.1. The Procurement Department will receive proposals for providing labor and material to

complete 2024 ADA and drainage and concrete replacement. Proposals are due no later

than 2/6/24, 2:00 P.M. Mountain Time.

1.2. Casper College reserves the right to waive irregularities and informalities, even those that are

shown as mandatory requirements, as long as it doesn’t give an advantage to the bidder

submitting the proposal or disadvantages any competing bidders.

1.3. Casper College may also accept or reject any and all proposals. Casper College does not

bind itself to the lowest proposal, but rather the proposal that is felt to be in the best interest

of the institution. Although pricing is important, it will not be the only factor considered when

evaluating proposals

1.4. The bidder warrants that no kickbacks, gratuities, or contingency fees have been paid in

connection with this request for proposal and none have been promised. The bidder

warrants that no one being paid pursuant to the proposal is engaged in any activities that

would constitute a conflict of interest with respect to the purposes of the proposal.

Date Issued: 1/8/2024

1.5. Casper College will ensure that minority business enterprises are afforded full opportunity to

submit proposals. Casper College will not discriminate on the grounds of age, race, color,

sex, creed, religion, national origin, or disability status. In addition, the successful bidder

shall comply with the Americans with Disabilities Act and the Wyoming Fair Employment

Practices Act.

1.6. The bidder hereby certifies that all persons employed by their firm, their affiliates,

subsidiaries, holding companies, or subcontractors are treated equally by their firm without

regard to or because of age, race, color, sex, creed, religion, national origin, or disability as

required by federal and state anti-discrimination laws. Violation of this certification may

constitute a material breach of contract upon which the owner may determine to cancel,

terminate, or suspend the contract.

1.7. All proposals in response to this request become public record and subject to public

inspection. Any proprietary or confidential information must be clearly identified and can only

be treated as such to the extent of the Open Records Act. Proprietary or confidential

information is defined to be any information that is not generally known to competitors and

which may provide a competitive advantage (pricing is not considered proprietary or

confidential). Proposals in their entirety cannot be specified as proprietary or confidential.

2. Preparation of Proposals

2.1. Bidders are encouraged to examine all documents, specifications, scope of work or drawings,

addendum(s), and attend scheduled site visits associated with the request for proposal.

Failure to do so will be at the bidder’s risk. The RFP and all referenced documents must be

used in preparation of each proposal. Casper College assumes no responsibility for errors,

misinterpretations and/or verbal communication resulting from the use of incomplete proposal

documents.

2.2. The bidder shall furnish the information required by the RFP. The bid form and all requested

documents (see SECTION FIVE) shall be completed, signed, and returned by the respective

firm’s authorized agent. All required bid documents must be returned with the bidder’s sealed

bid.

2.3. Any deviation or substitution from the specifications, scope of work or drawings must be

noted in detail and attached to the bid form. Complete specifications must be attached for

any deviations or substitutions offered. In the absence of a specifications deviation statement

and accompanying specifications, the bidder shall be held accountable for full compliance

with the RFP specifications.

2.4. Failure to submit a specification deviation statement and accompanying specifications, if

applicable, may be grounds for rejection of the item(s) offered and or the entire proposal.

2.5. A proposal may be rejected if it modifies any of the provisions, specifications, or minimum

requirements of the request for proposal.

2.6. Proposal prices must include all material, labor, installation, removal and proper disposal of

existing materials, bonds, insurance, profit, and delivery (FOB) Casper College, Casper WY.

Include a copy of material and labor warranties when applicable. In case of error in the

extension of prices in the proposal, unit prices will govern.

Date Issued: 1/8/2024

2.7. If applicable, please submit a schedule of values with each payment application in your

proposal package. The schedule of values will need to be agreed upon by the bidder and

Casper College. Paying invoices will be based upon the bidder successfully completing the

deliverables within the stated deadlines, and upon the Agency’s written acceptance of the

deliverables or services. Casper College prefers the AIA G702 format.

2.8. Expenses incurred in proposal preparation, pre-bid meeting, site visits, submission,

presentations, demonstrations, etc. are the responsibility of the bidder and will not be

reimbursed by Casper College.

3. Pre-Proposal Meeting and Job Walk

3.1. A non-mandatory pre-proposal meeting will be held on 1/24/24 at 2:00 pm mtn time. The

meeting location will be at the Gateway Building Room 312. After the meeting is concluded a

job walk will begin for potential bidders to view the work site.

3.2. This meeting and job walk are non-mandatory but strongly recommended that bidders view

the job-site(s) before bidding.

3.3. Casper College stakeholders will be present at the pre-proposal meeting to answer any

questions with respect to interpretation or clarification of this proposal. If these interpretations

or clarifications are deemed essential / material, an addendum will be issued to all websites

the RFP is posted at.

3.4. All Bid Documents will be available free of charge at www.caspercollege.edu/offices-

services/purchasing and www.rockymountainbidsystem.com

4. Submission / Modifications / Withdrawals / Late Bids

4.1. Sealed proposals should be accompanied by the attached Casper College – Bid Form and

signed by the proper official of the firm. All sealed proposals must be in the possession of the

Casper College Procurement Department representative by due date and time. Any proposal

that this not sealed or in possession of the representative by the due date and time will be

rejected.

4.2. On the Bid Form the Total Lump Sum Price will need to include all costs to complete the item

out lined on the Bid Form and in the proposal. This is including but is not limited to all labor,

materials, operations, inspections, permits, bonds, insurance, profit, accessories, incidentals,

rentals, hotels, per diem, tax, shipping, and removal and proper disposal of existing materials.

4.3. Sealed Proposals must be mailed or hand delivered to:

Attention: Procurement Department GW #311

Casper College

125 College Drive

Casper, WY 82601

4.4. Clearly mark on the outside of your sealed proposal “2024 ADA AND DRAINAGE

CONCRETE REPLACEMENT - CC591-24”.

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CC591-24 ? 2024 ADA AND DRAINAGE CONCRETE REPLACEMENT

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