Transit Bus Bid. RFX#3160006500.

Agency:	Mississippi State University
State:	Mississippi
Type of Government:	State & Local
Category:	89 - Subsistence (Food)
Posted:	Apr 12, 2024
Due:	Apr 30, 2024
Solicitation No:	Bid 24-31 Bus Bid Attachments
Publication URL:	To access bid details, please log in.

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MISSISSIPPI STATE UNIVERSITY

INVITATION TO BID 24-31

VANS, CUTAWAY BUSES, AND HEAVY DUTY BUSES

March 21, 2024

INSTRUCTIONS FOR BIDDERS

Sealed bids will be received in the Office of Procurement & Contracts, Mississippi State

University, for the purchase of the items listed herein. Bids shall be received no later than

April 16, 2024 at 2:00 p.m. according to the directions below.

All bids must be received in the Office of Procurement & Contracts on or before the bid opening

time and date listed herein. Delivery of bids must be during normal working hours, 8:00 a.m. to

5:00 p.m. CST, except on weekends and holidays when no delivery is possible. No bids will be

accepted after the designated time or date indicated in the bid specifications. It is

recommended that proposals be submitted in advance, at least one day prior to the specified

date and time to allow for a timely receipt. Delay in mail delivery is not an exception to the

receipt of a bid.

Bidders may submit their bids electronically via https://portal.magic.ms.gov/irj/portal (use RFX

3160006500 as your reference number) or via a sealed envelope (the preferred method).

Sealed bids should include the bid number on the face of the envelope as well as the bidders’

name and address. Bids should be mailed to 245 Barr Avenue, 610 McArthur Hall, Mississippi

State, MS 39762. We also request a copy of the bid on a flash drive which can be included with

the mailed hard copy. If you choose to submit your bid electronically, the flash drive is not

necessary.

Any questions or clarification to the bid specifications or technical specifications must be

submitted in writing prior to the bid opening. Such questions must be submitted at least 72

hours prior to the bid opening, unless otherwise stated. Verbal questions will not be

entertained. All questions regarding this bid should be directed to Jennifer Mayfield, in the

Office of Procurement & Contracts at 662-325-2550, or jmayfield@procurement.msstate.edu.

Please include the bid number in all correspondence.

Should the bidder find discrepancies or omissions in the specifications, he/she shall notify MSU

at once. MSU will not assume responsibility for any oral instructions, or interpretations of

meaning of the specifications or other contract documents to any bidder by any person or

persons.

Procurement & Contracts will make all official changes or alterations to anything contained in

these specifications. Such changes shall be posted as an addendum that can be found on our

webpage: https://www.procurement.msstate.edu/procurement/bids/index.php.

All bids shall be made out on the proposal forms attached hereto and all the attached

certificates must be completed and signed in compliance with the provisions of MSU-SMART.

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

Bidders must comply with all rules, regulations, and statutes relating to purchasing in the State

of Mississippi, in addition to the requirements on this form. General Bid Terms and Conditions

can be found here:

https://www.procurement.msstate.edu/procurement/bids/Bid_General_Terms_May_2019_V2

.pdf

Any contract with MSU resulting from this Invitation for Bid shall be in substantial compliance

with Mississippi State University’s Standard Contract Addendum:

https://www.procurement.msstate.edu/contracts/standardaddendum.pdf

By submission of this bid, each bidder and each person signing on behalf of any bidder certifies,

and in the case of a joint bid each party thereto certifies as to its own organization, under

penalty of perjury, that to the best of its knowledge and belief that each bidder is not on the list

created pursuant to debarment within the State of Mississippi.

No bidder may withdraw a bid within one hundred and twenty (120) days after the actual date

of the bid opening.

MSU-SMART reserves the right to reject all bids or to award each type bus to the lowest

responsible, responsive bidder. For the items listed as Options, MSU-SMART reserves the right

to award all, some or none of the items listed, whichever is in the best interest of MSU-SMART.

A single award will be given for each vehicle type.

Upon acceptance of any bid, the successful bidder shall execute a contract, in accordance with

the specifications. The contract will be in place through December 31, 2029. It is anticipated

that MSU will initially purchase three (3) buses. The contract will become effective as soon as

all documentation has been completed & approved by all necessary parties.

MSU-SMART must be notified twenty-four (24) hours in advance of delivery. Delivery

arrangements must be made by phone to Tom Perkins, Assistant Director of Transit,

662.325.5204.

• The Bidder agrees that by submitting a successful bid, any transportation agency within

the State of Mississippi and Alabama will be permitted to participate in the awarded

contract per the same terms and conditions set forth in the contract.

• The Bidder agrees that by submitting a successful bid, Political subdivisions of the State,

quasi state agencies, and external procurement units shall be permitted to purchase

from awarded contract per the same terms and conditions set forth in the contract.

• The Bidder agrees that by submitting a successful bid, any political subdivisions outside

the State will be permitted to participate in the awarded contract per the same terms

and conditions set forth in the contract.

• The Bidder agrees that by submitting a successful bid, any agencies of The United States

Government will be permitted to participate in the awarded contract per the same

terms and conditions set forth in the contract.

• The Bidder agrees that by submitting a successful bid, any other buying organizations

(other than The United States Government), not located in The State of Mississippi

would qualify to participate in the awarded contract per the same terms and conditions

set forth in the contract.

• The Bidder agrees that by submitting a successful bid, any FTA recipient will be

permitted to participate in the awarded contract per the same terms and conditions set

forth in the contract.

EXTEND TERMS TO OTHER ENTITIES:

Mississippi State University is asking all responding vendors to indicate their willingness to

extend the terms of this bid to other public entities in the United States. While this clause in no

way commits any other entity to purchase from the awarded contractor, nor does it guarantee

that any additional orders will result, it does allow other entities, at their discretion, to make

use of MSU’s competitive process (provided said process satisfies their own procurement

guidelines) and purchase directly from the awarded contractor. All purchases made by other

entities shall be understood to be transactions between that entity and the awarded vendor

and MSU shall not be responsible for any such purchases.

Sign here to acknowledge the above paragraph: ______________________________________

Any price escalations will follow Producer Price Index WPU1413: Truck and Bus Bodies. Please

note in your bid when prices might change over the term of the contract.

REFERENCES

References should be provided from recent government contracts of similar transit needs.

Provide contact names and phone numbers.

1. GENERAL REQUIREMENTS – LOW FLOOR ADA FULL SIZE VAN

The purpose of this specification is to provide a transit quality lowered floor ramp equipped

(side entry) paratransit vehicle with an OEM raised roof and seating for (9) adult ambulatory

passengers and (2) wheelchair positions in addition to the driver.

All vehicles delivered in accordance with this specification must meet the necessary

requirements of the Americans with Disabilities Act herein referred to as ADA. All vehicles

supplied under these specifications shall be in full compliance with Federal Motor Vehicle

Safety Standards as established by the Department of Transportation and FTA guidelines.

ALTOONA BUS TESTING REPORT:

• The converted van must have been submitted to the Altoona Bus Test Center for a 4

yr./100,000 mile Surface Transportation and Uniform Relocation Assistance Act

(STURAA) test. Testing must have been completed on current body style being

converted. A copy of the test report shall be made available upon request.

BODY STRUCTURE:

• Standard van body shall meet all stated specifications. The vehicle shall be reinforced

such that the structural of the basic van is not degraded.

OEM VEHICLE FRAME AND BODY:

• Window Van extended body (159” wheelbase) with high roof (VF3L27) with single rear

wheels. Vehicle will be unibody construction with front-wheel drive propulsion.

• Engine: 3.6L V-6 DOHC SMPI 24 valve gasoline engine with variable valve control. 24.0-

gallon fuel tank.

• Alternator: 220 amp.

• Battery: 800 amp 95 amp hours (Ah) battery with run down protection.

• Transmission: 9-speed electronic sequential shift control automatic transmission with

overdrive (948TE). Front wheel drive. 3.86 axle ratio. Brake actuated limited slip

differential, ABS,& driveline control.

• Suspension: Touring ride suspension, with Crosswind Assist electronic stability control

with anti-roll. Independent front strut suspension, anti-roll bar, coil springs, and gas

pressurized shocks. Rigid rear axle with leaf suspension, HD rear anti-roll bar, and gas

pressurized shocks.

• Tires/Wheels: (4) LT225/75R16E BSW AS tires, with (4) 16” X 6.0” Aluminum wheels. An

underbody- mounted full-size spare with steel wheel shall also be provided.

• Radio: AM/FM/Satellite, clock, external memory control, 4 speakers, voice activation,

Bluetooth streaming audio, with radio steering wheel controls. Bluetooth wireless

phone connectivity, 4G LTE Wi-Fi Hot Spot internet access.

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Transit Bus Bid. RFX#3160006500.

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