Event Management Services

The City of West Palm Beach, for its agency, the West Palm Beach Community Redevelopment Agency (CRA), is accepting proposals from experienced and qualified firms to provide event management services for the West Palm Beach CRA, including the Downtown/City Center and Northwood/Pleasant City CRA districts. Event management services will be for both small- and large-scale events and other ancillary events. Event management services include but are not limited to, assisting the CRA marketing staff with event planning and vendor coordination, day of management and implementation, logistics coordination and budget management.

Solicitation documents may be acquired electronically by registering and logging onto the City of West Palm Beach’s third party website, DemandStar at: https://network.demandstar.com/for-business
Proposals must be received and time-stamped by the Procurement personnel no later than the deadline. Proposers are responsible for insuring that their proposal is time-stamped by Procurement personnel by the deadline indicated. The City shall not be responsible for any delays caused by any occurrence. One (1) original, one (1) electronic version and four (4) copies of the Proposal shall be submitted in a sealed envelope. ENVELOPES CONTAINING PROPOSALS MUST BE IDENTIFIED WITH THE RFP NUMBER, SEALED, and marked in the lower left-hand corner with the firm name, RFP title, RFP submittal deadline date, and time. RFPs must be in accordance with the provisions and instructions in this solicitation. Envelope Must Be Identified as RFP No. 23-24-201 LA

The solicitation and any addenda posted by the City on DemandStar are the only official procurement documents. The City does not post procurement solicitations on other third-party sites and is not responsible for the content posted on any third-party site other than DemandStar.

Pre-Proposal Conference: December 12, 2023 at 3:00 pm EST by Zoom. Attendance is encouraged.
IMPORTANT: Contact by a Proposer (or anyone representing a Proposer) regarding this RFP with the Mayor, any City Commissioner, officer, City employee, employee of any contractor or agency of the West Palm Beach Community Redevelopment Agency, other than an employee of the West Palm Beach Procurement Division, is grounds for disqualification.

RFP Issue Date November 30, 2023

Pre-Proposal Conference December 12, 2023 at 3:00 PM EST
Via Zoom
Topic: Pre-proposal conference RFP – 23-24-201 LA Event Management Services
Time: Dec 12, 2023 03:00 PM Eastern Time (US and Canada)
Join Zoom Meeting
https://us06web.zoom.us/j/89651699708?pwd=Xcw9KWMGjncpsSSZu6SHaD4dbHmPt2.1
Meeting ID: 896 5169 9708
Passcode: 697665
One tap mobile
877 853 5257

Final Questions Due December 21, 2023 at 5 p.m.
Proposals Due/ Opening January 8, 2023 at 3:00 p.m.
City of West Palm Beach
Procurement Division – 5th Floor
401 Clematis Street – City Hall
West Palm Beach, FL 33401
PROCUREMENT CONTACT

Questions or requests for information regarding this solicitation, should be addressed only to:
City of West Palm Beach
Procurement Division
West Palm Beach City Hall
401 Clematis Street, 5th Floor
West Palm Beach, FL 33401
Lisame Acharia, Procurement Specialist II
Email: Procurement@wpb.org
Dir: 561-822-1277
Main: 561-822-2100