RFQ REBID Coiled Aluminum

Agency:	State of Vermont
State:	Vermont
Type of Government:	State & Local
Category:	80 - Brushes, Paints, Sealers, and Adhesives
Posted:	Mar 28, 2024
Due:	Apr 5, 2024
Publication URL:	To access bid details, please log in.

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Department of Buildings and General Services

Office of Purchasing & Contracting

133 State Street, 5th Floor | Montpelier VT 05633-8000

802-828-2211 phone |802-828-2222 fax

http://bgs.vermont.gov/purchasing

Agency of Administration

SEALED BID

REQUEST FOR QUOTE

REBID Coiled Aluminum

ISSUE DATE

QUESTIONS DUE

RFP RESPONSES DUE BY

March 28, 2024

April 1, 2024 – 4:30 PM (EST)

April 5, 2024 – 4:30 PM (EST)

PLEASE BE ADVISED THAT ALL NOTIFICATIONS, RELEASES, AND ADDENDUMS ASSOCIATED

WITH THIS SOLICITATION WILL BE POSTED AT:

http://www.bgs.state.vt.us/pca/bids/bids.php

THE STATE WILL MAKE NO ATTEMPT TO CONTACT INTERESTED PARTIES WITH UPDATED

INFORMATION. IT IS THE RESPONSIBILITY OF EACH BIDDER TO PERIODICALLY CHECK THE

ABOVE WEBPAGEFOR ANY AND ALL NOTIFICATIONS, RELEASES AND ADDENDUMS

ASSOCIATED WITH THIS SOLICITATION.

STATE CONTACT:

E-MAIL:

Mike Kennedy, State Purchasing Agent

SOV.ThePathForward@vermont.gov

Use Email Subject Line: Coiled Aluminum

NOTICE: If you receive only a one (1) page document, this is an Invitation to Bid, as notice of

issuance of this RFP. The complete RFP documents of this bid event can be accessed at

http://www.bgs.state.vt.us/pca/bids/bids.php

The multiple page RFP will contain details to scope, due dates relevant to the bid event and all

other criteria related and required to submit a proposal for the bid event. This one page

document only serves as notification of the bid event.

1. OVERVIEW:

1.1. SCOPE AND BACKGROUND: Through this Request for Quote (RFQ) the Office of Purchasing &

Contracting (hereinafter the “State”) is seeking to establish contracts with one or more companies that

can provide Coiled Aluminum.

1.2. SINGLE POINT OF CONTACT: All communications concerning this solicitation are to be addressed in

writing to the State Contact listed on the front page of this solicitation. Actual or attempted contact with

any other individual from the State concerning this solicitation is strictly prohibited and may result in

disqualification.

1.3. QUESTION AND ANSWER PERIOD: Any bidder requiring clarification of any section of this solicitation

or wishing to comment on any requirement of the solicitation must submit specific questions in writing no

later than the deadline for question indicated on the first page of this solicitation. Questions may be e-

mailed to the point of contact on the front page of this solicitation. Questions or comments not raised in

writing on or before the last day of the question period are thereafter waived. At the close of the question

period a copy of all questions or comments and the State's responses will be posted on the State’s web

site http://bgs.vermont.gov/purchasing/bids. Every effort will be made to post this information as soon as

possible after the question period ends, contingent on the number and complexity of the questions.

1.4. CHANGES TO THIS SOLICITATION: Any modifications to this solicitation will be made in writing by the

State through the issuance of an Addendum to this solicitation and posted online at

http://www.bgs.state.vt.us/pca/bids/bids.php . Modifications from any other source are not to be

considered.

2. DETAILED REQUIREMENTS:

2.1. Specifications:

2.1.1.Quantity – 100,000 pounds

2.1.2.Coiled 3105-h22 aluminum alloy having a recycled content of at least 50%, 20 gauge 0.32 (+.003

inches-*000 inches) thick by 12-1/8 inches (or 1/32 inches) wide.

2.1.3.Any variable from the 12-1/8 inches width must be consistent throughout the coil.

2.1.4.No1 license Plate stock conversion coated & commercially oil free. Conversion coating is to meet

m-cr 1430c specifications.

2.1.5.Chemical composition & physical properties to conform with ASTMB 209-78.

2.1.6.Inside diameter of coil core to be 16 inches

2.1.7.Roll weight not to exceed 2100lbs each, including packed on skids. Skids have a 4:minimum floor

clearance and at least 28 inches between skid runners.

2.1.8.Coils to be packed on edge.

2.1.9.Inside of coil to be protected by cardboard liner or better.

2.1.10. All sheeting to be from the same lot number. All coils must be tightly wound with no more than 1/16

inch interweave.

2.1.11. Upon awarding of bid estimated delivery schedule, partial shipment will be accepted.

2.2. Delivery:

2.2.1.Deliver to:

VCI plate shop, northwest state correctional facility 3649 lower newton road St. Albans, VT 05488

2.2.2.Delivery hours are 7:30am-2:30pm, except 10:30am-12:30pm. No weekend or holiday deliveries.

2.2.3.Aluminum must be loaded for rear off load only.

2.2.4.Pallets are single stacked for delivery.

Revised April 19, 2023

Page 2 of 16

2.2.5.Note: access to the facility may be denied during emergency situations.

3. GENERAL REQUIREMENTS:

3.1. PRICING: Bidders must price the terms of this solicitation at their best pricing. Any and all costs that

Bidder wishes the State to consider must be submitted for consideration. If applicable, all equipment

pricing is to include F.O.B. delivery to the ordering facility. No request for extra delivery cost will be

honored. All equipment shall be delivered assembled, serviced, and ready for immediate use, unless

otherwise requested by the State.

3.1.1.Prices and/or rates shall remain firm for the initial term of the contract. The pricing policy submitted by

Bidder must (i) be clearly structured, accountable, and auditable and (ii) cover the full spectrum of

materials and/or services required.

3.1.2.Cooperative Agreements. Bidders that have been awarded similar contracts through a competitive

bidding process with another state and/or cooperative are welcome to submit the pricing in response

to this solicitation.

3.2. STATEMENT OF RIGHTS: The State shall have the authority to evaluate Responses and select the

Bidder(s) as may be determined to be in the best interest of the State and consistent with the goals and

performance requirements outlined in this solicitation. The State of Vermont reserves the right to obtain

clarification or additional information necessary to properly evaluate a proposal. Failure of bidder to

respond to a request for additional information or clarification could result in rejection of that bidder's

proposal. To secure a project that is deemed to be in the best interest of the State, the State reserves the

right to accept or reject any and all bids, in whole or in part, with or without cause, and to waive

technicalities in submissions. The State also reserves the right to make purchases outside of the awarded

contracts where it is deemed in the best interest of the State.

3.2.1.Best and Final Offer (BAFO). At any time after submission of Responses and prior to the final

selection of Bidder(s) for Contract negotiation or execution, the State may invite Bidder(s) to provide a

BAFO. The state reserves the right to request BAFOs from only those Bidders that meet the minimum

qualification requirements and/or have not been eliminated from consideration during the evaluation

process.

3.2.2.Presentation. An in-person or webinar presentation by the Bidder may be required by the State if it

will help the State’s evaluation process. The State will factor information presented during

presentations into the evaluation. Bidders will be responsible for all costs associated with providing

the presentation.

3.3. EXECUTIVE ORDER 05-16: CLIMATE CHANGE CONSIDERATIONS IN STATE PROCUREMENTS:

For bid amounts exceeding $25,000.00 Bidders are requested to complete the Climate Change

Considerations in State Procurements Certification, which is included in the Certificate of Compliance for

this solicitation.

After consideration of all relevant factors, a bidder that demonstrates business practices that promote

clean energy and address climate change as identified in the Certification, shall be given favorable

consideration in the competitive bidding process. Such favorable consideration shall be consistent with

and not supersede any preference given to resident bidders of the State and/or products raised or

manufactured in the State, as explained in the Method of Award section. But, such favorable

consideration shall not be employed if prohibited by law or other relevant authority or agreement.

3.4. METHOD OF AWARD: Awards will be made under the provisions of 29 V.S.A. § 903. The State may

award one or more contracts and reserves the right to make additional awards to other compliant bidders

at any time if such award is deemed to be in the best interest of the State. All other considerations being

equal, preference will be given to the following as identified in the applicable Certificate of Compliance.

3.4.1.resident bidders of the state and/or to products raised or manufactured in the state;

3.4.2.purchase of goods, products, or materials produced in the United States (including but not limited to

iron, aluminum, steel, cement, and other manufactured products) when the award involves the use of

applicable federal funds under 2 C.F.R. § 200.322)

3.4.3.bidders who have practices that promote clean energy and address climate change.

Revised April 19, 2023

Page 3 of 16

3.5. CONTRACT NEGOTIATION: Upon completion of the evaluation process, the State may select one or

more bidders with which to negotiate a contract, based on the evaluation findings and other criteria

deemed relevant for ensuring that the decision made is in the best interest of the State. In the event State

is not successful in negotiating a contract with a selected bidder, the State reserves the option of

negotiating with another bidder, or to end the proposal process entirely.

3.6. COST OF PREPARATION: Bidder shall be solely responsible for all expenses incurred in the

preparation of a response to this solicitation and shall be responsible for all expenses associated with any

presentations or demonstrations associated with this request and/or any proposals made.

3.7. CONTRACT TERMS: The selected bidder(s) will be expected to sign a contract with the State, including

the Standard Contract Form and Attachment C as attached to this solicitation for reference. If IT

Attachment D is included in this solicitation, terms may be modified based upon the solution proposed by

the Bidder, subject to approval by the Agency of Digital Services.

3.7.1.Business Registration. To be awarded a contract by the State of Vermont a bidder (except an

individual doing business in his/her own name) must be registered with the Vermont Secretary of

State’s office https://sos.vermont.gov/corporations/registration/ and must obtain a Contractor’s

Business Account Number issued by the Vermont Department of Taxes http://tax.vermont.gov/ .

3.7.2.The contract will obligate the bidder to provide the services and/or products identified in its bid, at the

prices listed.

3.7.3.Payment Terms. Percentage discounts may be offered for prompt payments of invoices; however,

such discounts must be in effect for a period of 30 days or more in order to be considered in making

awards.

3.7.4.Quality. If applicable, all products provided under a contract with the State will be new and unused,

unless otherwise stated. Factory seconds or remanufactured products will not be accepted unless

specifically requested by the purchasing agency. All products provided by the contractor must meet

all federal, state, and local standards for quality and safety requirements. Products not meeting these

standards will be deemed unacceptable and returned to the contractor for credit at no charge to the

State.

3.8. SUBSTITUTION: Bidders may offer, in their bids, substitutes to items identified by a manufacturer’s

number or brand. When offering a substitution, bidder must describe any differences and provide

technical information that will assist in the State’s evaluation.

3.9. ENVIRONMENTAL INFORMATION: Bidders are requested to complete the Environmental Information

Form which is included in the Certificate of Compliance for this solicitation identifying the following for each

product being quoted:

a. Percent (%) of recycled content and post-consumer content; and

b. Mercury content certification.

3.10. SAMPLES:

3.10.1. Bidder Supplied Samples: The Commissioner reserves the right to request from the

Bidder/Contractor a representative sample(s) of the Product offered at any time prior to or after

award of a contract. Unless otherwise instructed, samples shall be furnished within the time

specified in the request. Untimely submission of a sample may constitute grounds for rejection of

Bid or cancellation of the Contract. Samples must be submitted free of charge and be accompanied

by the Bidder’s name and address, any descriptive literature relating to the Product and a statement

indicating how and where the sample is to be returned. Where applicable, samples must be

properly labeled with the appropriate Bid or Contract reference.

A sample may be held by the Commissioner during the entire term of the Contract and for a

reasonable period thereafter for comparison with deliveries. At the conclusion of the holding period

the sample, where feasible, will be returned as instructed by the Bidder, at the Bidder’s expense and

risk. Where the Bidder has failed to fully instruct the Commissioner as to the return of the sample

(i.e., mode and place of return, etc.) or refuses to bear the cost of its return, the sample shall

become the sole property of the receiving entity at the conclusion of the holding period.

Revised April 19, 2023

Page 4 of 16

3.10.2. Enhanced Samples: When an approved sample exceeds the minimum specifications, all Product

delivered must be of the same enhanced quality and identity as the sample. Thereafter, in the event

of a Contractor’s default, the Commissioner may procure a Product substantially equal to the

enhanced sample from other sources, charging the Contractor for any additional costs incurred.

3.10.3. Conformance with Sample(s): Submission of a sample (whether or not such sample is tested by,

or for, the Commissioner) and approval thereof shall not relieve the Contractor from full compliance

with the requirements specified in this solicitation. If in the judgment of the Commissioner the

sample or product submitted is not in accordance with the specifications or testing requirements

prescribed in the Bid Specifications, the Commissioner may reject the Bid. If an award has been

made, the Commissioner may cancel the Contract at the expense of the Contractor.

3.10.4. Testing: All samples are subject to tests in the manner and place designated by the Commissioner,

either prior to or after Contract award. Unless otherwise stated elsewhere in this solicitation, Bidder

samples consumed or rendered useless by testing will not be returned to the Bidder. Testing costs

for samples that fails to meet Contract requirements may be at the expense of the Contractor.

3.11. WARRANTY: The manufacturer shall include with its proposal a written warranty for each product that it

intends to furnish. Warrantees must be based on commercial use, and shall extend fora minimum term

of one (1) year from the date a Product is available for use by the purchaser; however, longer term

warranties are desirable and will be given favorable consideration, all else being equal.

4. ENVIRONMENTAL REQUIREMENTS:

Environmentally Preferable Purchasing (EPP) means the purchase of products and services that have a

lesser or reduced effect on human health and the environment when compared with competing products or

services that serve the same purpose. This comparison may consider raw material acquisition, production,

manufacturing, packaging, distribution, re-use, operation, maintenance, or disposal of the product or service).

The State of Vermont has established specific goals and objectives aimed at providing sound environmental

stewardship, protecting human health, reducing state operating expenses associated with the use and control

of regulated hazardous materials, and reducing potential liability attributable to environmental impact.

Therefore, where applicable, the following environmental criteria shall be considered for all State purchasing

and contracts.

4.1. Paper: The State desires to reduce the use of chlorine in the products it purchases to protect the

environment from pollution. Processed Chlorine Free (PCF) paper means paper in which the recycled

content is processed unbleached or is bleached without the use of chlorine or chlorine derivatives AND any

virgin material contained therein is totally chlorine free (TCF).

4.1.1. Copier Paper: The State requires PCF copier paper which contains a minimum of 50% post-

consumer recycled material (any virgin material must be TCF).

4.1.2. Printing and Writing Paper: The State requires at least 30% post-consumer recycled content for

non-coated paper and at least 10% post-consumer recycled content for coated paper. Preference

will be given to chlorine free options when suitable choices are available.

4.2. Recycled Content: The Commissioner of Buildings and General Services may, at his/her discretion,

spend up to 10% more for comparable products that are made of recycled materials. If products made of

recycled materials are to cost more than 10% more than comparable products, the Commissioner shall

receive consent of State entities that are to use the product before completing the order in question.

4.3. Sustainable Products: Bidders are encouraged to provide alternative price quotations on wood or paper

products that are derived from sustainably managed forestlands. Sustainably managed forest lands shall

be defined as those lands enrolled and/or licensed under one of the following third-party certification

programs: Sustainable Forestry Initiative Program, the American Tree Farm System, the Canadian

Standards Association's Sustainable Forest Management System Standards, the Finnish Standard, Forest

Stewardship Council, Pan-European Forest Certification, Swedish Standard, the United Kingdom

Woodland Assurance Scheme or other such credible programs as may be developed and implemented.

Bidders must provide satisfactory documentation of certification with their bid.

4.4. Life-Cycle Cost Evaluation: Life cycle cost analysis shall extend beyond the cost of purchasing, to include

installation, operation, maintenance, durability, and disposal of a particular product.

Revised April 19, 2023

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TITLE	QUESTIONS DUE	ANSWERS POSTED	DUE DATE	NO POSTING AFTER
RFQ REBID Coiled Aluminum	04/01/2024 04:30PM		04/05/2024 04:30PM

RFQ REBID Coiled Aluminum

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