Aiken County PSA Disinfection System

Agency:	Aiken County
State:	South Carolina
Type of Government:	State & Local
Category:	Q - Medical Services
Posted:	Mar 27, 2024
Due:	Apr 23, 2024
Solicitation No:	Bid Number: 24-10-B
Publication URL:	To access bid details, please log in.

Procurement Bids

Bid Number:
24-10-B

Category:
Bid

Bid Name:
Aiken County PSA Disinfection System

Date Entered:
03/26/2024

Award Date:

Distribution Date:
03/27/2024

Opening Date:
04/23/2024

Description:

Aiken County Government is soliciting sealed bids from qualified vendors for disinfection chemicals at the Aiken County Public Service Authority located at the Horse Creek Wastewater Treatment Plant, 70 PSA Road, Beech Island, SC 29842. Bids will be accepted until 3:00 p.m. April 23, 2024 in the Procurement Office, 1930 University Parkway, Room #3201, Aiken, SC 29801.

Notes:

Questions concerning this solicitation must be emailed to procurement@aikencountysc.gov by April 15, 2024 at 3:00 p.m. Phone calls will not be accepted. The questions and answers (Q & A) will be posted to the Aiken County website by April 17, 2024 before 5:00 p.m.

Documents

Mar 27, 2024 08:17 AM
Bid Document

Mar 27, 2024 08:16 AM
Specifications

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Remembering the Past, Preparing for the Future

Aiken County

Procurement Office

24-10-B Aiken County PSA Disinfection System

Aiken County Government is soliciting sealed bids from qualified vendors for disinfection

chemicals at the Aiken County Public Service Authority located at the Horse Creek

Wastewater Treatment Plant.

Bid Number:

Bid Due Date/Time:

Mail or Carry Bid To:

Location of Bid

Opening:

Assigned Buyer:

Bid Documents and

Specification:

24-10-B

April 23, 2024 at 3:00 p.m.

Aiken County Government

Procurement, Room 3201

1930 University Pkwy.

Aiken, SC 29801

1930 University Pkwy.

Room 3203

Aiken, SC 29801

Rebecca Smith, Chief Buyer

All documents are available on the Aiken County website at:

https://www.aikencountysc.gov/Depts/PRC/PRCmain .

Send all inquiries to:

Questions will be received via email only to

procurement@aikencountysc.gov before 3:00 p.m. April 15,

2024. The questions and answers (Q & A) will be posted to

the Aiken County website before 5:00 p.m. April 17, 2024.

Phone calls will not be accepted.

Aiken County does not discriminate against any bidder or offeror because of race, creed,

sex, age, religion, handicap, or national origin.

1930 University Parkway ● Room 3201 ● Aiken ● South Carolina ● 29801

803-642-1540 ● www.aikencountysc.gov

If you are unable to access our website, please notify webmanager@aikencountysc.gov

Bid Number 24-10-B

Bid Name Aiken County PSA Disinfection System

This page must be returned with the bid or you will be deemed non-responsive and your bid

will not be accepted. An officer of the company that has the authority to bind the company

must sign the bid.

Company

Name:

DBA (if

applicable):

Mailing

Address:

City:

State:

Zip:

Telephone

Number:

Contact

Name:

Title:

address:

Local

Preference

change



yes

 no

If yes, the Aiken County Procurement Local Vendor Preference

Eligibility Form must be attached to each bid submitted.

I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm,

or person submitting a bid for the same materials, supplies, or equipment, and is in all respects fair and without

collusion or fraud.

I agree to abide by all conditions of this bid, that I have read and understand all instructions and conditions in

the proposal document, and verify that I am authorized to sign this bid for the bidder.

I further state that the company affiliated with this bid currently complies with all applicable federal and state

laws and directives relative to non-discriminatory practices in employment, and is not currently barred or

suspended from bidding with any government organization.

I also certify that my company is in compliance with all requirements set forth in Chapter 14 of Title 8 of the

South Carolina Code of Laws, 1976, as amended and will at all times during the performance of work provided

by the County be in full compliance with the provisions of the Immigration Reform and Control Act of 1986

(IRCA) in the hiring of its employees.

I further certify that my company is in full compliance with the requirements of the Drug-free Workplace Act as

set forth in Chapter 107 of Title 44 of the South Carolina Code of Laws, 1976, amended.

Signature of Officer:

Printed Name:

Title:

Aiken County Government is soliciting sealed bids from qualified vendors for disinfection

chemicals at the Aiken County Public Service Authority located at the Horse Creek

Wastewater Treatment Plant, 70 PSA Road, Beech Island, SC 29842.

Bid documents and specifications may be obtained from the Aiken County procurement

website https://www.aikencountysc.gov/Depts/PRC/PRCmain.

Questions concerning this solicitation must be emailed to procurement@aikencountysc.gov

by April 15, 2024 at 3:00 p.m. Phone calls will not be accepted. The questions and answers

(Q & A) will be posted to the Aiken County website by April 17, 2024 before 5:00 p.m.

Bids will be accepted until 3:00 p.m. April 23, 2024 in the Procurement Office, 1930

University Parkway, Room #3201, Aiken, SC 29801.

Aiken County Procurement will not be held responsible for notifying vendors of any addenda.

These are posted to our website.

All bids must be submitted to Aiken County Procurement, 1930 University Pkwy, Room

3201, Aiken, South Carolina 29801 in a sealed envelope identified with the following:

Bid Number: 24-10-B

Bid Name: Aiken County PSA Disinfection System

Opening date: April 23, 2024 at 3:00p.m.

INSTRUCTIONS TO BIDDERS

1. Submit bids in a sealed envelope with the bid number as well as the time and date for opening

prominently marked on the outside.

2. Bids must be submitted before the time, date and at the exact location specified to be considered. No

late bids, telegraphic, or telephonic bids will be accepted. Bids are not received until delivered to the

Procurement Department. Vendors must allow mailed bids sufficient time to be processed through the

County’s internal mailroom system.

3. All bids shall be signed by an authorized officer or employee of the bidder.

4. The County prohibits any type of communications to or with any department, employee, or County

official other than Procurement prior to the time than an award decision has been made public.

5. Only one copy of the bid is required, unless otherwise stated.

6. On the form provided in the bid, all information requested of the bidder must be entered in the

appropriate space on the original forms. Failure to do so may be grounds for disqualification.

7. Any and all information or addenda to this bid will be posted on the Aiken County website. Vendors are

responsible for any information contained in the bid record on the website, and should make note of

any addenda in the bid response.

8. All information shall be entered in ink or typewritten. Mistakes may be crossed out and corrected prior

to submission, if initialed by the person signing the bid.

9. Corrections and/or modifications received after the closing time specified will not be accepted.

10. Time of delivery, defined as the number of calendar days between receipt of the order by the bidder

and the receipt of goods or services by Aiken County, may be considered as one factor in determining

the award.

11. Prices will be considered net if no discount is shown.

GENERAL CONDITIONS

1. Aiken County reserves the right to award bids received on the basis of individual items, groups of items,

or the entire list of items; to reject any and all bids; and to waive any technicalities.

2. Unit prices will govern over extended prices. Prices must be quoted as requested. Prices that are not

in compliance with the request may be considered non-responsive.

3. In case of tie bids, price and quality being equal, preference shall be given to Aiken County vendors. In

case of tie bids where there is no local bidder, preference shall be given to South Carolina vendors. In

every case, Aiken County reserves the right to make awards deemed to be in the best interest of the

County.

4. The evaluation of the bids and the determination of the equality of the product offered is the

responsibility of Aiken County, and will be based on information furnished by the bidder in the bid.

5. Unless otherwise indicated in the bid notice, prices must be firm, and remain in effect for ninety (90)

days. Ambiguous bids that are uncertain as to fees, delivery, or compliance with specifications may be

rejected or disregarded.

6. Brand names and numbers, when used, are for reference only to indicate character or quality desired

and do not indicate a preference unless otherwise stated.

7. For equal items to be considered, the bid shall state the brand name or quality and provide

specifications. Aiken County's determination of what shall constitute equality shall be final and

conclusive.

8. When brand name, number, or level of quality is not stated by the bidder, it is understood that the offer

is exactly as specified.

9. Sales, use, or excise taxes must not be included as any part of the bid price unless otherwise stated in

the specifications. These taxes, as well as any handling and shipping charges, must be shown as

separate items. Shipping charges will be considered as a factor in determining awards. Prices must

be FOB destination, freight prepaid, unless specified.

10. Samples of any articles deemed necessary shall be furnished free of any cost to Aiken County. These

samples may be retained for future comparisons. Any samples not destroyed by testing or not retained

for comparisons will be returned to the bidder at the bidder's expense upon request.

11. Vendors awarded items as a result of this solicitation must supply MSDS Materials as required by the

OSHA Hazard Communication Standard.

12. Aiken County does not assume responsibility for any costs incurred during the preparation of this bid.

13. The successful bidder shall indemnify and hold harmless Aiken County, its officers, agents, and

employees, from all suits or claims of any character brought by reason of infringing on any patent, trade

mark, or copyright.

14. In case of default by contractor, Aiken County reserves the right to purchase any or all items in default

in open market, charging the contractor with any excess costs. Periods of performance may be

extended if the facts as to the cause of delay are justified in the opinion of the proper Aiken County

officials.

15. Aiken County utilizes local preference for the purpose of determining the low bidder. Vendors who

maintain a place of business in Aiken County, and have done so for a minimum of six (6) months prior

to the solicitation, qualify for local preference. A factor of 3% with a cap of $6,000.00 will be added to

low bids which do not qualify as local to determine if the local bidder is within the local preference limit.

If the local vendor’s bid falls within the local preference limit, the local bidder will be given the

opportunity to match the low bid. Vendors should check the appropriate box on the front of the bid

invitation to indicate their status. Some funding sources exclude local preference including, but not

limited to, Federal and State of SC grant funds, and C-fund monies.

GENERAL PROVISIONS

1. ORDER OF PRECEDENCE: In the event of inconsistency between the provisions of this solicitation, the

inconsistency shall be resolved by giving precedence in the following order: (A) Aiken County Code of

Ordinances, Chapter 2, Article VIII, (B) The bidding schedule, (C) General Provisions, (D) Instructions to

Bidders, and General conditions, (E) Other provisions of the contract whether incorporated by reference

or otherwise, and (F) the Specifications.

2. S.C. LAW CLAUSE: Upon award of a contract or Purchase Order under this bid, the person, partnership,

association, or corporation to whom the award is made must comply with the laws of South Carolina

that require such person or entity to be authorized and/or licensed to do business in this state.

Notwithstanding the fact that applicable statutes may exempt or exclude the successful bidder from

requirements that it be authorized and/or licensed to do business in this state, by submission of this

signed bid, the bidder agrees to subject itself to the jurisdiction and process of the courts of the State

of South Carolina, to all matters and disputes arising or to arise under the contract and performance

thereof, including any questions as to the liability for taxes, licenses, or fees levied by the State.

3. EXCUSABLE DELAY: The contractor shall not be liable for any excess costs if the failure to perform the

contract arises out of causes beyond the control and without the fault or negligence of the contractor.

Such causes may include, but are not restricted to acts of God or of the public enemy, acts of the

Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine

restrictions, strikes, freight embargoes, and unusually severe weather; but in every case the failure to

perform must be beyond the control and without the fault or negligence of the contractor. If the failure

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Aiken County PSA Disinfection System

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