Shoreline Stabilization at High Falls County Park

Agency:	Oconee County
State:	South Carolina
Type of Government:	State & Local
Category:	13 - Ammunitions and Explosives
Posted:	Nov 27, 2023
Due:	Dec 14, 2023
Solicitation No:	RFQ-23-103Q
Publication URL:	To access bid details, please log in.

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COUNTY OF OCONEE

Procurement Office

415 South Pine Street, Walhalla, SC 29691

Phone: (864) 638-4141 Fax: (864) 638-4142

REQUEST FOR QUOTE

QUOTE NUMBER:

23-103Q

DATE: November 27, 2023

DEADLINE TO SUBMIT QUOTE: Thursday, December 14, 2023 @ 2:00pm EST

This is a request for quote; therefore, there will not be a public opening.

SUBMIT QUOTE TO:

Oconee County Procurement Office

415 S. Pine Street, Walhalla, SC 29691

Fax: (864) 638-4142

E-mail: kbrown@oconeesc.com

PROCUREMENT FOR:

Shoreline Stabilization at High Falls County Park

DIRECT ALL INQUIRES TO:

Katie M. Brown, Assistant Procurement Director

Phone: (864) 638-4141

Fax: (864) 638-4142

E-mail: kbrown@oconeesc.com

NOTICE TO BIDDERS: There will be a non-mandatory site visit on Tuesday, December 5, 2023 at 12:00pm at

High Falls County Park, located at 671 High Falls Road, Seneca, SC 29672. Due to the importance of all bidders

having a clear understanding of the scope and requirements for this contract, it is highly recommended that you attend this

meeting. Any changes that may be agreed upon as a result of this meeting will be noted in an addendum to the bid

invitation and emailed to all potential bidders. All amendments to and interpretations of this solicitation shall be in

writing and issued by the Procurement Director of the County. Oconee County shall not be legally bound by any

amendment or interpretation that is not in writing. Each bidder shall fully acquaint himself with conditions relating to the

scope and restrictions attending the execution of the work under the conditions of this bid. The failure or omission of a

bidder to acquaint himself with existing conditions shall in no way relieve him of any obligation with respect to this bid or

to the contract

QUESTIONS: Questions submitted prior to and during the site visit will be answered in an Addendum, which will be

posted on www.oconeesc.com/procurement.

Deadline for questions will be Thursday, December 7, 2023 @ 2:00pm EST.

Oconee County complies with all South Carolina and Federal laws that prohibit discrimination on the basis of race,

sex, age, religion, color, national origin and disability.

RFQ 23-103Q Shoreline Stabilization at High Falls County Park

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INSTRUCTIONS AND CONDITIONS

1. GENERAL: By submission of a quote, the vendor is guaranteeing that all goods and services meet the

requirements of the Request for Quote (hereafter referred to as RFQ) during the contract period. Unless

otherwise stated, it is understood and agreed that all items shall be new and in first class condition.

2. VENDOR’S RESPONSIBILITY: Each vendor shall fully acquaint himself with conditions relating to the scope

and restrictions attending the execution of the work under the conditions of this RFQ. It is expected that this

will sometimes require on-site observation. The failure or omission of a vendor to acquaint himself with

existing conditions shall in no way relieve him of any obligation with respect to this RFQ or to the contract.

3. PAYMENT TERMS: Equipment, Goods, and Services – Payment shall be made within 30 days after receipt of

equipment, goods and services that are complete and meet all specifications of the RFQ. The County will

not make “pre-payments” for any goods or services and partial payments shall be at the discretion of the

Procurement Director. Electronic Payments - Oconee County may choose to utilize checks, Procurement

Cards (credit card issued by Visa), E-payables or other types of electronic payment methods approved by the

Oconee County Administrative Services department. The successful vendor agrees to accept electronic

payment by Oconee County at no extra charge, should the County decide to use this method of payment.

4. COMPETITION: This solicitation is intended to promote competition. If any language, specifications, terms

and conditions, or any combination thereof restricts or limits the requirements in this solicitation to a single

source, it shall be the responsibility of the interested vendor to notify the Procurement Office in writing

within seven (7) calendar days after receipt of RFQ. The solicitation may or may not be changed, but a

review of such notification will be made prior to the award.

5. DEVIATIONS FROM SPECIFICATIONS: Any deviation from specifications indicated herein should be

clearly pointed out; otherwise, it will be considered that items offered are in strict compliance with these

specifications. Deviations should be explained in detail on separate attached sheet(s). The listing of

deviations, if any, is required but will not be construed as waiving any requirements of the specifications.

Deviations found in the evaluation of the quote and not listed may be cause for rejection. Vendors offering

substitute or equal items should provide information sufficient enough to determine acceptability of item

offered.

6. "OR APPROVED EQUAL": Certain processes, types of equipment or kinds of material are described in the

specifications and/or on the drawings by means of trade/brand names and catalog numbers. In each instance

where this occurs, it is understood and inferred that such description is followed by the words "or approved

equal". Such method of description is intended merely as a means of establishing a standard of

comparability. However, the County reserves the right to select the items which, in the judgment of the

County, are best suited to the needs of the County based on price, quality, service, availability and other

relative factors. Vendors should indicate brand name, model, model number, size, type, weight, color, etc.,

of the item quoted, if not exactly the same as the item specified. Vendor's stock number or catalog number is

not sufficient to meet this requirement. If any vendor desires to furnish an item different from the

specifications, vendor shall submit along with the quote, the information, data, pictures, designs, cuts, etc., of

the item they plan to furnish so as to enable the County to compare the item specified; and, such item shall

be given due consideration. The County reserves the right to insist upon, and receive items as specified if

the submitted items do not meet the County’s standards for acceptance.

7. UNIT PRICES: When applicable, unit prices will govern over extended prices unless otherwise stated in this

RFQ. All quotes shall remain effective for a minimum of 60 days, unless otherwise stated.

8. INTERPRETATIONS OR ADDENDA: No oral changes shall be made to any vendor regarding the RFQ or any

part thereof. Every request for an interpretation shall be made in writing via email or fax to the Buyer as

indicated in the RFQ. Any changes to the specifications shall be in the form of a written Addendum to the

RFQ. The Addendum will be posted on the Procurement web site at www.oconeesc.com/procurement. The

Addendum will also be emailed to all vendors who have contacted the Procurement Office and asked to be

placed on the Bidder’s List. It shall be the vendor’s responsibility to make inquiries as to the Addenda

issued. All such Addenda shall become part of the RFQ and all vendors shall be bound by such Addenda,

whether or not received by the vendors.

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9. REJECTION OR ACCEPTANCE OF QUOTES; WAIVER OF TECHNICALITIES AND IRREGULARITIES:

The County shall reserve the unqualified right to reject any and all quotes or accept such quotes, as appears

in the County’s own best interest. The County shall reserve the unqualified right to waive technicalities or

irregularities of any kind in solicitations made under this Article. In all cases, the County shall be the sole

judge as to whether a vendor’s quote has or has not satisfactorily met the requirements to solicitations made

under this Article.

10. AWARD: The contract shall be awarded to the lowest responsible and responsive vendor(s) whose quote meets

the requirements and criteria set forth in the RFQ. Oconee County reserves the right to waive any

technicalities and informalities, and accept or reject any quote as deemed in the best interest of the County.

The County will be sole judge as to whether bids submitted meet all requirements contained in this

solicitation. When so stated in the RFQ, the award can be made to one or a multiple vendors, whichever is in

the best interest of the County, and quantities may vary, depending upon availability of funds, unless

otherwise stated.

11. CONTRACT: This RFQ and submitted documents, when properly accepted by Oconee County along with a

written purchase order, shall constitute a contract equally binding between the successful offeror and Oconee

County. No different or additional terms will become a part of this contract, except through a Change Order,

when applicable.

12. TERMINATION: Subject to the provisions below, the contract may be terminated for any reason by the County

providing a 30-day advance notice in writing is given to the contractor. Termination requirement does not

apply if contract is to terminate at the end of an established contract term.

Termination for Convenience: In the event that this contract is terminated or canceled upon request and

for the convenience of the County without the required thirty (30) day advance written notice, then the

County may negotiate reasonable termination costs, if applicable.

Termination for Cause: Termination by the County for cause, default or negligence on the part of the

contractor shall be excluded from the foregoing provisions, termination costs, if any shall not apply. The

thirty (30) days advance written notice requirements is waived and the default provision in this bid shall

apply; see General Conditions.

Termination for Non-appropriations: If Oconee County fails to appropriate or authorize the expenditure

of sufficient funds to provide the continuation of this contract, or if a lawful order issued in or for any fiscal

year during the term of the contract reduces the funds appropriated or authorized in such amount as to

preclude making the payments set out therein, the contract shall terminate on the date said funds are no

longer available without any termination charges or other liability incurring to the County. Any termination

for non-appropriations shall not prohibit the County from obtaining services in another manner which is in

the best interest of the County.

13. ASSIGNMENT: Once a contract has been executed, the Contractor shall not assign, sublet, or transfer the

contract without the written consent of the Procurement Director.

14. CHANGE ORDERS: No oral statement of any person shall modify or otherwise change, or affect the terms,

conditions or specifications stated in the resulting contract. All change orders to the contract will be made in

writing by the Procurement Director.

15. INDEMNIFICATION: The Contractor agrees to indemnify and hold harmless the County of Oconee and all

County officers, agents and employees from claims, suits, actions, damages and costs of every name and

description, arising out of or resulting from the use of any materials furnished by the Contractor, provided

that such liability is not attributable to negligence on the part of the County or failure of the County to use

the materials in the manner outlined by the Contractor in descriptive literature or specifications submitted

with the Contractor's quote.

16. FORCE MAJEURE: The Contractor shall not be liable for any excess costs if the failure to perform the contract

arises out of causes beyond the control and without fault or negligence of the contractor. Such causes may

include, but are not restricted to acts of God or of the public enemy, acts of the Government in either its

RFQ 23-103Q Shoreline Stabilization at High Falls County Park

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sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes,

and unusually severe weather; but in every case the failure to perform must be beyond the control and

without the fault or negligence of the contractor. If the failure to perform is caused by the default of a

subcontractor, and if such default arises out of causes beyond the control of both the contractor and

subcontractor, and without the fault or negligence of either of them, the contractor shall not be liable for any

excess costs for failure to perform, unless the supplies or services to be furnished by the subcontractor were

obtainable from other sources in sufficient time to permit the contractor to meet the required delivery

schedule.

17. S.C. LAW CLAUSE: Upon award of a contract under this RFQ, the person, partnership, association or

corporation to whom the award is made must comply with the laws of South Carolina which require such

person or entity to be authorized and/or licensed to do business within the State. Notwithstanding the fact

that applicable statutes may exempt or exclude the Contractor from requirements that it be authorized and/or

licensed to do business in this State, by submission of this signed RFQ, the Contractor agrees to subject

himself to the jurisdiction and process of the courts of the State of South Carolina as to all matters and

disputes arising or to arise under the contract and the performance thereof, including any questions as to the

liability for taxes, licenses, or fees levied by the State.

18. 6% SC SALES TAX: Oconee County is subject to South Carolina Sales Tax on all purchases of goods and

services, except for the mining operation of the Oconee County Rock Quarry, and the recycling operation of

the Oconee County Solid Waste Department. Therefore, 6% sales tax must be added to all orders, except for

the mining operation of the Rock Quarry. Lump sum bids however, shall include sales tax in quote unless

otherwise noted. By submission of a signed quote, you are certifying, under penalties of perjury, that you

comply with Title 12, Chapter 36, Article 1 of the SC Code of Laws 1976, as amended, relating to payment

of any applicable taxes. This will certify to the County your compliance.

19. DRUG-FREE WORKPLACE: By submittal of this RFQ, you are certifying that you will comply with Title 44,

code of Laws of South Carolina, 1976, Section 44-107-30.

20. ILLEGAL IMMIGRATION REFORM ACT – 2008 - Title 8, Chapter 14, Act. No. 280: By submittal of this

RFQ, you are certifying that you are in compliance with Title 8, Chapter 14, or that this law is inapplicable

to you and your subcontractors.

An overview of this law is available at

www.procurementlaw.sc.gov/immigration. This is required of all contractors and subcontractors as of

January 1, 2010.

21. LOCAL PREFERENCE: The lowest local responsible and responsive vendor who is within two percent (2%) of

the lowest non-local responsible and responsive vendor, may match the quote submitted by the non-local

responsible and responsive bidder and thereby be awarded the contract. The local preference as set forth in

this section shall only be applied to responses to solicitations of written quotes in excess of ten thousand

dollars ($10,000.00). The local preference as set forth in this section shall only be given to local responsible

and responsive vendors who have a physical business address located and operating within Oconee County

and who have met all other requirements of the solicitations of written quotes including, without limitation,

payment of all duly assessed state and local taxes. If state or federal guidelines prohibit or otherwise limit

local preference, then the County shall not use local preference in awarding the contract. If there are

multiple responsible and responsive vendors who meet the local preference guidelines as set forth in this

section, the County shall use standard procurement practice and procedure to determine the priority of

selection. The local preference as set forth in this section does not waive or otherwise abrogate the County’s

unqualified right to reject any and all quotes or accept such quotes, as appears in the County’s own best

interest.

22. INSURANCE: The successful contractor shall procure, maintain, and provide proof of insurance coverage for

injuries to persons and/or property damage as may arise from, or in conjunction with, the work performed on

behalf of the County by the contractor, his agents, representatives, employees or subcontractors. Proof of

coverage as contained herein shall be submitted fifteen (15) days prior to the commencement of work and

such coverage shall be maintained by the contractor for the duration of the contract period; for occurrence

policies.

RFQ 23-103Q Shoreline Stabilization at High Falls County Park

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A. Commercial General Liability: Coverage shall be as broad as: Comprehensive General Liability

endorsed to include Broad Form, Commercial General Liability Form including Products/Completed

Operations.

Minimum Limits:

$500,000 General Aggregate Limit

$500,000 Products & Completed Operations

$500,000 Personal & Advertising Injury

$500,000 Each Occurrence Limit

$50,000 Fire Damage Limit

$5,000 Medical Expense Limit

B. Business Commercial Automobile Liability: Coverage sufficient to cover all vehicles owned, used, or

hired by the contractor, his agents, representatives, employees or subcontractors.

Minimum Limits:

$500,000 Combined Single Limit

$500,000 Each Occurrence Limit

$5,000 Medical Expense Limit

C. Workers’ Compensation: Limits as required by the Workers’ Compensation Act of SC, to include

state’s endorsement for businesses outside of SC. Employer’s Liability, $1,000,000.

Coverage Provisions

1. All deductibles or self-insured retention shall appear on the certificate(s).

2. Oconee County, its' officers/ officials, employees, agents and volunteers shall be added as

"additional insured" as their interests may appear. This provision does not apply to Professional

Liability or Workers' Compensation/Employers' Liability.

3. The contractor’s insurance shall be primary over any applicable insurance or self-insurance

maintained by the County.

4. Shall provide 30 days written notice to the County before any cancellation, suspension, or void of

coverage in whole or part, where such provision is reasonable.

5. All coverage for subcontractors of the contractor shall be subject to all of the requirements stated

herein.

6. All deductibles or self-insured retention shall appear on the certificate(s) and shall be subject to

approval by the County. At the option of the County, either; the insurer shall reduce or eliminate

such deductible or self-insured retention; or the contractor shall be required to procure a bond

guaranteeing payment of losses and related claims expenses.

7. Failure to comply with any reporting provisions of the policy(s) shall not affect coverage provided

the County, its officers/officials, agents, employees and volunteers.

8. The insurer shall agree to waive all rights of subrogation against the County, its' officers/officials,

agents, employees or volunteers for any act, omission or condition of premises which the parties may

be held liable by reason of negligence.

9. The contractor shall furnish the County certificates of insurance including endorsements affecting

coverage. The certificates are to be signed by a person authorized by the insurance company(s) to

bind coverage on its behalf, if executed by a broker, notarized copy of authorization to bind, or

certify coverage must be attached.

10. All insurance shall be placed with insurers who are lawfully authorized to do business in the state of

SC, and who maintain an A.M. Best rating of no less than an A:VII. If A.M. Best rating is less than

A:VII, approval must be received from the County's Risk Manager.

RFQ 23-103Q Shoreline Stabilization at High Falls County Park

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This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid #	DESCRIPTION	ATTACHMENT(S)	SITE VISIT	DUE DATE	CONTACT	NOTICE OF AWARD
115	RFQ-23-103Q	Shoreline Stabilization at High Falls County Park	RFQ	Dec 05, 2023 (12:00PM)	Dec 14, 2023 (2:00PM)	Katie Brown

Shoreline Stabilization at High Falls County Park

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See also