REQUEST FOR QUOTATION NUMBER 8162-02
FROM: The Board of Governors of Missouri State University
901 South National Avenue
Springfield, Missouri 65897
Telephone: (417) 836-4414
Fax: (417) 836-6583
TO: (Provide company name and address below.)
Date: November 21, 2022 Page 1 of 6
Bid Close Date and Time:
3:00 p.m. (CST) December 2, 2022
ALL BIDS MUST BE PREPARED
TO INCLUDE FREIGHT COSTS
TO SPRINGFIELD, MISSOURI
Buyer: Tanya Smith for Missouri State University
Missouri State University, as a state supported educational institution, is exempt from the payment of sales/use taxes pursuant to RSMo 144.040 and 144.615
RFQ 8162-02 Total Reflection X-Ray Fluorescence
Sealed bids are hereby requested for the following item(s).
General specifications and requirements are provided as part of this
RFQ. When submitting sealed bid, mark in lower left corner of
envelope: Sealed RFQ 8162-02.
All quoted prices must be firm and fixed and must include all
required components and shipping/delivery costs FOB Destination
to Missouri State University in Springfield, Missouri. Where
applicable, all quoted prices must be presented as Delivery Duty
Paid (DDP) to include Customs Fees, Freight/Shipping,
Import/Export Duties, and Taxes.
Faxed or e-mail bids will NOT be accepted.
THE BIDDER MUST SIGN AND RETURN THIS
DOCUMENT AS PART OF HIS/HER BID.
Unless noted by the bidder, there shall be no restrictions on the
number or quantity of an item that may be ordered.
If the requested quantity is not a standard package quantity, the
bidder should quote on both the requested quantity and the
standard package quantity, clearly identifying each.
If alternate items are offered, the bidder must provide descriptive
literature and/or information for each alternate offered.
Additional costs for packing, handling, etc., not shown on this
quotation will not be paid by the University.
See the “TERMS AND CONDITIONS OF REQUEST FOR
PROPOSAL/QUOTATION (RFP/RFQ)” attached hereto for
DELIVERY_______DAYS ARO OR STATE EARLIEST____________________
PRICES EFFECTIVE FOR _______ DAYS OR UNTIL______________________
THE BIDDER HEREBY AGREES TO FURNISH THE ITEMS AND/OR
SERVICES SPECIFIED HEREIN, AT THE PRICES QUOTED, PURSUANT
TO ALL REQUIREMENTS AND SPECIFICATIONS OF THIS REQUEST
AUTHORIZED SIGNATURE: ______________________________________
Please type or print name: _____________________________________________
TITLE____________________DATE_______________ PHONE NUMBER______________________
COMPANY NAME: __________________________________________________
MISSOURI STATE UNIVERSITY
Page 2 of 6
General Specifications and Requirements
TOTAL REFLECTION X-RAY FLUORESCENCE SPECTROSCOPY
Total reflection X-ray fluorescence (TXRF)
Na – Am
ppb – 100%
50 kV max
Mo & W
Peltier-Cooled Si-Drift Detector (SSD)
N2 and/or He
PC, monitor with pre-installed OS and instrument software
On-site installation and training
Additional available x-ray excitation source(s) apart from Mo and W
Sample trays, substrates, and starter kit
State a firm, fixed total price to provide a Total Reflection X-Ray Fluorescence Spectroscopy:
$____________ firm, fixed total price
Specify brand and model number of item bid: _______________________________________________
MISSOURI STATE UNIVERSITY
Page 3 of 6
Bid Submission Information and Requirements
1. The bidder must provide a detailed, itemized description of the proposed equipment to include all related
components and accessories. Such description should also include a written narrative which identifies the
relationship of each component or accessory to the specifications contained herein.
2. The bidder should provide any other relevant information that should be considered by Missouri State University
in evaluating the proposed equipment. The bidder is advised that the University is under no obligation to seek
out information regarding the proposed equipment if such information is not included as part of the bidder’s
3. All quoted prices must be firm and fixed and must include all required components and shipping/delivery costs
FOB Destination to Missouri State University in Springfield, Missouri.
4. Bid responses must be received in the Procurement Services Office of Missouri State University on or before 3:00
p.m. (CST) on December 2, 2022, in order to be considered for award. Responses received after the exact time
on the date specified will not be opened and will not be evaluated regardless of the reason(s) or mitigating
circumstances related to its lateness or degree of lateness.
Bidders are reminded that SEALED BIDS are required. Bid responses may NOT be faxed or e-mailed.
Please attach your formal quote to your sealed RFQ response.
Mail bid responses to:
The Board of Governors of Missouri State University
Attention: Tanya Smith
901 South National Avenue
Springfield, Missouri 65897
Mark in lower left corner of envelope: Sealed RFQ 8162-02
MISSOURI STATE UNIVERSITY
Page 4 of 6
TERMS AND CONDITIONS, REQUEST FOR PROPOSAL/QUOTATION (RFP/RFQ)
1. Bids and Bidders means the same as proposals and offerors.
2. Closing Date and Time or Date and Time Returnable means the deadline required for the physical receipt of bids by the Procurement Office.
3. Must and Shall mean that a certain feature, component, or action is mandatory. Failure to comply will result in rejection of the proposal.
4. Request for Proposal (RFP) or Request for Quotation (RFQ) means the procurement document issued by the Procurement Office to potential bidders for the
purchase of equipment, supplies, and/or services as described in the RFP/RFQ document. The definition includes these Terms and Conditions as well as any
other Attachments and Amendments to the RFP/RFQ.
II. OPEN COMPETITION/RFP/RFQ DOCUMENT
1. It is the offeror’s responsibility to ask questions, request changes or clarification, or otherwise advise the Procurement Office if any language, specifications,
or requirements of the RFP/RFQ appear to inadvertently restrict or limit the requirements of the RFP/RFQ to a single source. Any and all communication
from bidders regarding the RFP/RFQ and the procurement process must be directed to the Buyer identified on the first page of the RFP/RFQ. Such
communication should be received at least five calendar days prior to the official Proposal Close Date.
2. The Procurement Office reserves the right to officially modify or cancel the RFP/RFQ after issuance. Bidders will be notified of any such modification or
cancellation by issuance of an addendum from the Procurement Office.
III. CONFLICT OF INTEREST
The contractor hereby covenants that at the time of the submission of the proposal the contractor has no other contractual relationships which would create any
actual or perceived conflict of interest. The contractor further agrees that during the term of the contract neither the contractor nor any of its employees shall
acquire any other contractual relationships which could create such a conflict.
IV. PREPARATION OF BIDS/PROPOSALS
1. Failure to carefully examine the RFP/RFQ and all terms and conditions related thereto will be at the Offeror’s risk.
2. Unless otherwise specifically stated in the RFP/RFQ, all specifications and requirements constitute minimum requirements. All bids must meet or exceed the
stated specifications and requirements.
3. Bids lacking any written indication of intent to offer an alternate brand or to take an exception shall be considered to be in full compliance with the specifications
and requirements of the RFP/RFQ.
4. All equipment and supplies offered must be new and of current production and available for marketing by the manufacturer unless the RFP/RFQ clearly
specifies that used, reconditioned, or remanufactured equipment and supplies may be offered.
5. Prices quoted by the offeror must remain valid for a minimum of ninety (90) days from the date of proposal opening. If the proposal is accepted, prices shall
remain firm for the specified period.
V. SUBMISSION OF BIDS/PROPOSALS
1. Bids must be signed by a duly authorized representative of the offeror’s organization and must contain all necessary information in the manner required by the
2. A bid may only be modified or withdrawn (1) by signed, written notice received by the Procurement Office prior to the Proposal Close Date and Time or (2)
in person by the offeror or its authorized representative, provided proper identification is presented before the Bid Close Date and Time. Telephone requests
to withdraw or modify a proposal will not be honored.
3. Bidders must, as a minimum, sign and return the RFP/RFQ cover page or, if applicable, the cover page of the last amendment thereto in order to constitute
acceptance by the offeror of all RFP/RFQ terms and conditions. Failure to do so will result in rejection of the proposal unless the offeror’s full compliance
with those documents is indicated elsewhere within the offeror’s response.
VI. QUOTATION/PROPOSAL OPENING
1. All bids will be opened at 3:00 p.m. on the date indicated. Prices will not be made available at that time and will not be made public until the evaluation is
complete and an award is made.
2. It is the offeror’s sole responsibility to ensure that the proposal is delivered to the Procurement Office by the Proposal Close Date and Time. If the Procurement
Office is officially closed on the Proposal Close Date, bids will be accepted until 3:00 p.m. the next official work day and will be opened at that time.
3. Bids which are not received by the Procurement Office prior to the Proposal Close Date and Time will be considered late, regardless of the degree of lateness
or the reason related thereto. Late bids will not be opened.
MISSOURI STATE UNIVERSITY
Page 5 of 6
1. An award will be made to the offeror whose proposal (1) complies with all mandatory specifications and requirements of the RFP/RFQ and (2) is the best
proposal, price and other factors considered.
2. The right is reserved, as the interests of the University may require, to reject any or all bids and to waive any minor informality or irregularity in bids received.
The Procurement Office reserves the right to request written clarification of any portion of the offeror’s response if deemed necessary in order to verify the
intent of the offeror.
3. The University reserves the right to make awards on an item by item basis, or on an all or none basis, as applicable, if deemed in the best interests of the
4. Any award shall be made only by written notification from the Procurement Office. For protest procedures see
5. All bids and associated documentation received on or before the Proposal Close Date and Time will be considered open records pursuant to Section 610.021
VIII. REMEDIES AND RIGHTS
1. No provision in the contract shall be construed, expressly or impliedly, as a waiver by the University of any existing or future right and/or remedy available by
law in the event of any claim by the University of the contractor’s default or breach of contract.
2. The contractor understands and agrees that the contract shall constitute an assignment by the contractor to the University of all rights, title, and interest in and
to all causes of action that the contractor may have under the antitrust laws of the United States or the State of Missouri for which causes of action have accrued
or will accrue as the result of, or in relation to, the particular equipment, supplies, and/or services purchased or procured by the contractor in the fulfillment of
the contract with the University.
IX. DELIVERY, INSPECTION, AND ACCEPTANCE
1. Delivery of equipment, supplies, and/or services must be made no later than the time stated in the contract, or within a reasonable period of time if a specific
time is not stated.
2. No equipment, supplies, and/or services received pursuant to the contract shall be deemed accepted until the University has had reasonable opportunity to
inspect the same.
3. All equipment, supplies, and/or services which do not comply with the RFP/RFQ specifications and/or requirements or which are otherwise unacceptable or
defective may be rejected. In addition, all equipment, supplies, and/or services which are discovered to be defective or which do not conform to any warranty
of the contractor upon inspection (or at any later time if the defects contained were not reasonably ascertainable upon the initial inspection) may be rejected.
4. The University reserves the right to return any such rejected shipment at the contractor’s expense for full credit or replacement and to specify a reasonable date
by which replacements must be received. Signing the Bill of Lading shall not constitute acceptance of the shipment.
5. The University’s right to reject any unacceptable equipment, supplies, and/or services shall not exclude any other legal, equitable or contractual remedies the
University may have.
X. CANCELLATION OF CONTRACT
1. In the event of material breach of contractual obligations by the contractor, the University may cancel the contract. If the contractor fails to cure the breach
within an acceptable time frame, or if circumstances demand immediate action, the University will issue a notice of cancellation terminating the contract
2. If the University cancels the contract for breach, the University reserves the right to obtain such equipment, supplies, and/or services from other sources and
charge the contractor for any additional costs incurred as a result thereof, including attorney fees and court costs.
3. The contractor understands and agrees that funds required to fund the contract must be appropriated by the General Assembly of the State of Missouri for each
fiscal year included within the contract period. The contract shall not be binding upon the University for any period in which funds have not been appropriated,
and the University shall not be liable for any costs associated with termination caused by lack of appropriations.
1. The contractor expressly warrants that all equipment, supplies, and/or services provided will (1) conform to each and every specification, drawing, sample or
other description provided as part of the RFP/RFQ, (2) be fit and sufficient for the purpose expressed in the RFP/RFQ, (3) be merchantable, (4) be of good
materials and workmanship, and (5) be free from defect.
2. Such warranty shall survive delivery and shall not be deemed waived either by reason of the University’s acceptance of, or payment for, said equipment,
supplies, and/or services.
XII. APPLICABLE LAWS AND REGULATIONS
1. The contract shall be construed according to the laws of the State of Missouri. In the event of any litigation arising hereunder, the parties agree that venue
shall be proper only in the State Circuit Court for Greene County, Missouri. The contractor shall comply with all local, state, and federal laws and regulations
related to the performance of the contract to the extent that the same may be applicable.