2024-50 ITB Annual Tree Purchase

Agency:	Town of Fairfield
State:	Connecticut
Type of Government:	State & Local
Category:	F - Natural Resources and Conservation Services
Posted:	Jan 11, 2024
Due:	Jan 25, 2024
Solicitation No:	2024-50
Publication URL:	To access bid details, please log in.

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INVITATION TO BID

The Town of Fairfield (Town) on behalf of its Department of Public Works (DPW) and the Tree Warden is seeking competitive bids

from qualified suppliers to provide trees for the Town as per the specifications of this bid.

ADDENDA / REQUESTS FOR INFORMATION (RFI)

Addenda concerning important information and/or modifications to specifications will be posted on the Fairfield Purchasing Department

website at https://fairfieldct.org/bids

 It is each Bidder’s sole responsibility to monitor the above website for all updated information.

 Addenda will not be mailed, e-mailed or faxed out.

 Written requests for information will not be accepted after 4:30pm on Thursday, 18th, January 2024.

 Verbal requests for information via phone or other means will not be accepted.

 Failure to comply with these conditions will result in the bidder waiving the right to dispute bid specifications and conditions,

no exceptions.

Questions concerning this bid must be submitted in writing and directed only to:

Lee A. Flaherty, Assistant Director

lflaherty@fairfieldct.org

Response will be in the form of an addendum that will be posted approximately Friday, 19th, January 2024 to the Town of Fairfield

website, which is www.fairfieldct.org. It is the responsibility of each bidder to retrieve addenda from the website. Any contact about

this bid between a Bidder and any other Town official and/or department manager and/or Town of Fairfield employee, other than as

set forth above, may be grounds for disqualification of that Bidder. No questions or clarifications shall be answered by phone, in

person or in any other manner than specified above.

SPECIFICATIONS

• All trees shall be true to type or name as listed, with a minimum branch height of five feet (5’). The Tree Warden will measure

branch height upon arrival and if height specifications are not met, reserves the right to reject the tree(s).

• All bid submissions shall include photographs of all trees bid.

• All trees must be conducive with roadside planting.

• Trees must be tagged from their growing origin individually or in groups, by species, and cultivar (variety). Substituting similar

species, when specified trees are not available, may be allowed upon approval and inspection by the Town Tree Warden.

• Trees must be nursery field-grown by supplier from Zone 6, or hardier, and from the Northeastern Region or an agreed to

alternate location by the Town Tree Warden. Bidders must specify in their proposal where the trees were grown.

• All trees shall be healthy, have a form typical for the species or cultivar, and be well-rooted and properly trained. Trees shall

be handled and shipped with care. Trees with windburn, chafing, bruised or broken bark, poorly tied burlap, “soft” balls, etc.,

will be rejected.

• Root flair – shall be exposed upon receipt of the trees.

• The root ball of all tress shall be moist throughout. The crown shall show no signs of moisture stress. Trees should have been

root pruned annually and dug before bud breaks. Size of the ball shall be a minimum of 24” in diameter.

• The Tree Warden reserves the right to inspect the roots by removing the soil from the trees shipped from each source. The

trunk and the main roots shall be free of circling and kinked roots. Circling roots at the periphery of the root ball shall not be

reason for rejecting a tree unless the circling roots are large for the species and shoot growth is not acceptable for the species.

Digging the trees shall not sever any roots larger than one-half inch (1/2”) diameter. Severed roots larger than one-half (1/2”)

diameter may be cause for rejection.

• No payment for shipping and/or handling shall be made for any rejected trees.

• The Town reserves the right to purchase additional trees and planting throughout the calendar year of the award at the unit

prices under the base bid. Quantities may vary during this time.

• All trees shall comply with Federal and State laws requiring inspection for plant diseases and pest infestations.

• Trees should leaf out by Memorial Day. Trees not leafing out by this time will be rechecked July 1st, and if still not leafed out,

the trees will be rejected. Rejected trees should be replaced in the fall of that growing season upon approval of the Tree Warden.

Payment for these trees will be retained until the following spring.

2024-50 Annual Tree Purchase

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• Payment for the trees that do not leaf out by July 1st will be withheld. Determination will be made a 50% canopy crown

cover. A retainage of 5% for one (1) season will be held to cover the cost of replacement for any poor, dead, or undersized

tree.

• Prices must include delivery, shipping, and handling. No exceptions.

• The Department of Public Works will be responsible for the planting of the trees.

• If the Town requires the purchase of more trees, price will be held for one (1) year.

TRANSPORTATION

• Branches shall be tied in a manner that no damage will occur to bark or branches.

• During transportation of plant material, the nursery/Contractor shall exercise care to prevent injury and drying out of trees.

Should the roots be dried out, large branches broken, ball of earth broken or loosened, or areas of bark torn, the Town Tree

Warden shall reserve the right to reject said tree(s) and order them replaced at no additional cost to the Town.

• All loads of plants shall be covered with a tarpaulin or canvas at all times during transportation. Failure to protect loads in

above manner will be rejected.

• All plant material, shipments, and deliveries shall comply with State and Federal laws, governing the inspection, shipping,

selling, and handling of nursery/plant material. A certificate of inspection, or a copy thereof, for injurious insects, plant

diseases, and other plant pests shall accompany each shipment or delivery of plant material. The certificate shall state the

name and address of the source of the nursery stock/plant material.

2024-50 Annual Tree Purchase

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BID PROPOSAL FORM

PROPOSAL TO: Town of Fairfield, Purchasing Department

First Floor, Sullivan Independence Hall

725 Old Post Road, Fairfield, Connecticut 06824

I, _______________________________________________________________ have received the following contract documents,

1. BID Document #2024-50,

2. Posted addenda (if any) numbered

thru

, posted at www.fairfieldct.org/purchasing

and have included their provisions in my Proposal. I shall provide all labor, materials, equipment, technical service, insurances, warranties,

applicable taxes and licenses, etc., to supply and deliver materials as specified:

***PRICING SHALL BE UNIT PRICING (PRICE PER TREE)***

QTY COMMON NAME

LATIN NAME

CULTIVARS

1 1/2" 1 3/4"

RED MAPLE

ACER RUBRUM

AUTUMN BLAZE,

OCTOBER GLORY $

OAK

QUERCUS MONTANA

CHESTNUT

OAK

QUERCUS RUBRA

NORTHERN RED

OAK

QUERCUS BICOLOR

SYCAMORE

PLATANUS X

ACERIFOLIA

PLATANUS

OCCIDENTALIS

LONDON PLANE

AMERICAN

SYCAMORE

ELM

ULMUS

PATRIOT

SWEET GUM

LIQUIDAMBAR

STYRACIFLUA

MORAINE

GINKO

GINKO BILOBA

PRINCETON SENTRY

(MALE)

TUPELO/

BLACK GUM

NYSSA SYLVATICA

AFTER BURNER,

GREEN GABLE

LITTLE LEAF

LINDEN

TILIA CORDATA

LITTLE LEAF

LINDEN

SHAGBACK

HICKORY

TILIA AMERICANA

CARYA OVATA

AMERICAN

HICKORY

2 BLACK WALNUT

JUGLANS NIGRA

BLACK WALNUT

RED BUD

CERCIS CANADENSIS

FOREST PANSY

CRABAPPLE

MALUS

PRAIRFIRE

PURPLE PRINCE

DOGWOOD

CORNUS RUTGAN

STELLAR (PINK)

DOGWOOD

CORNUS KOUSA

KOUSA (WHITE)

TREE LILAC

SYRINGA RETICULATA

IVORY SILK LILAC $

HAWTHORN

CRATAEGUS

PHAENPYRUM

WASHINGTON

CHERRY

PRUNUS SERRULATA

ACCOLADE

CHERRY

PRUNUS SERRULATA

OKAME

AMERICAN

HORNBEAM

CARPINUS

CAROLINIANA

HORNBEAM

2024-50 Annual Tree Purchase

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BID PROPOSAL FORM

(page 2 of 2)

The Town has the right to add or remove items and/or quantities from this bid. Unbalanced bids will not be accepted.

CHECKLIST

The following must be submitted with proposal:

 Cover page, completed and signed.

 Addenda acknowledged per Item 2 on Bid Proposal Form, or

 Signed and submitted with modified pricing if requested.

 List of references where projects performed of comparable size and scope within the past three (3) years.

 List of all sub-contractors identifying each trade, hourly rates, and Tax ID number.

The Bidder hereby certifies that any and all defects, errors, inconsistencies or omissions of which he/she is aware, either directly or by

notification from any sub-bidder or material supplier found in the Contract Documents are listed herewith in this Bid Form.

Name and Title of Authorized Representative (Printed)

Signature

Date

2024-50 Annual Tree Purchase

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This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Description	Opening Date	Closing Date
2024-50 ITB Annual Tree Purchase	January 11, 2024 :	January 25, 2024 11:00 AM

2024-50 ITB Annual Tree Purchase

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