2024-29 On-Call Services and Equipment

Agency:	Town of Fairfield
State:	Connecticut
Type of Government:	State & Local
Category:	73 - Food Preparation and Serving Equipment Q - Medical Services
Posted:	Dec 8, 2023
Due:	Dec 20, 2023
Solicitation No:	2024-29
Publication URL:	To access bid details, please log in.

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INVITATION TO BID

The Town of Fairfield (Town) on behalf of its Department of Public Works (DPW) is seeking competitive bids from qualified

Contractors to provide all labor, material, equipment and all else necessary for the services and equipment to augment town

Department of Public Works crews in multiple on-call situations as specified.

Initial Projects: The Town anticipates utilizing the bid proposals received for this solicitation for the projects noted below.

• Repair in kind, make minor improvements, and/or restore to original condition the damaged steambank culverts and bridges

at the following locations:

o Hill Side no. Verna Hill

o Merwins Lane Culvert and Headwall

o Greenfield Hill Road

o Governor’s Lane

o Verna Hill Culvert

o Twin Brook Lane

o Brooklawn Parkway

o Old Post Road

ADDENDA / REQUESTS FOR INFORMATION (RFI)

Addenda concerning important information and/or modifications to specifications will be posted on the Fairfield Purchasing

Department website at http://www.fairfieldct.org/purchasing

 It is each Bidder’s sole responsibility to monitor the above website for all updated information.

 Addenda will not be mailed, e-mailed or faxed out.

 Written requests for information will not be accepted after 10:00am on Tuesday, 12th December, 2023.

 Verbal requests for information via phone or other means will not be accepted.

 Failure to comply with these conditions will result in the bidder waiving the right to dispute bid specifications and conditions,

no exceptions.

Questions concerning this bid must be submitted in writing and directed only to:

Ms. Lee A. Flaherty, Assistant Director

LFlaherty@FairfieldCT.org

Response will be in the form of an addendum that will be posted approximately 13th December 2023 to the Town of Fairfield

website, which is www.fairfieldct.org. It is the responsibility of each bidder to retrieve addenda from the website. Any contact

about this bid between a Bidder and any other Town official and/or department manager and/or Town of Fairfield employee, other

than as set forth above, may be grounds for disqualification of that Bidder. No questions or clarifications shall be answered by

phone, in person or in any other manner than specified above.

TERM / RENEWAL OF CONTRACT

The Town of Fairfield intends to award a (12) month contract with four (4) one-year optional renewal terms.

 On (60) days advance written notice, the Town may renew the 2023 contract per the same terms and conditions, including a

mutually agreed upon optional cost of living allowance (COLA) reflecting industry standards.

 Each contract extension may be offered at the sole discretion of the Town of Fairfield.

 In the event that the Contractor does not perform the work in accordance with the specifications and/or scope of services, the

Town reserves the right to terminate the contract with two (2) weeks’ written notice.

SPECIFICATIONS

This bid is intended to assist the Department of Public Works crews and services for multiple on-call situations.

1. The response time shall be two (2) hours from initial call.

2. Work hours shall be 7:00 am to 3:30 pm Monday through Friday. Any additional hours before or after shall be considered over-

time and priced separately on the bid proposal page.

3. Equipment shall be priced with operators wherever indicated It is not assumed that every piece of equipment be partnered with

an operator.

2024-29 On-Call Services and Equipment

Page 2 of 17

RESPONSIBILITIES

1. Provide labor and equipment as needed, and for an undetermined length of time, depending on the emergency requirements, such

as, but not limited to, hurricane, nor-easter, etc.

2. Contractor shall keep proper and sufficient records necessary for reporting to any and all Federal, State, and/or Local agencies as

may be required. Contractor will be required to provide access to all records for inspection, copying and/or audit of any such

records required by any agency of the Town, State or Federal government.

3. Contractor shall, at all times, be responsible for the conduct, health and safety of its employees.

4. Ability to identify various construction materials and understand product usage for various projects.

5. Must be licensed, trained, and up to date with current OSHA rules and regulations.

6. The Contractor shall be responsible for maintenance and repair of own equipment and tools.

STORAGE OF EQUIPMENT

1. The Contractor shall store all materials, tools and equipment in areas designated only by the Department of Public Works. The

Contractor shall keep such areas clean of combustible waste.

2. Any item stored outdoors shall be stored off the ground on adequate supports, and protected with secure tarpaulins.

3. The Contractor shall provide adequate facilities for the storage of waste materials, debris, surplus materials, equipment and

rubbish, prior to removal from the site on a daily basis.

4. The Contractor shall be solely responsible for damage, loss or liability due to theft or vandalism of all materials, tools and

equipment when work is not in progress at night, weekends or holidays.

5. The Town prohibits unattended tools and equipment.

SUBCONTRACTING

The successful Contractor may not subcontract any portion of the work, unless approved by the Purchasing Authority and the

Superintendent of Public Works.

2024-29 On-Call Services and Equipment

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BID PROPOSAL FORM

PROPOSAL TO: Town of Fairfield, Purchasing Department

First Floor, Sullivan Independence Hall

725 Old Post Road, Fairfield, Connecticut 06824

I, _______________________________________________________________ have received the following contract documents,

1. BID Document #2024-29,

2. Posted addenda (if any) numbered

thru

, posted at www.fairfieldct.org/purchasing

and have included their provisions in my Bid Proposal. I shall provide all labor, materials, equipment, technical service, insurances,

warranties, applicable taxes and licenses, etc., to supply and deliver materials as specified:

Excavators with Operator

Hourly Price Daily Price

Weekly

Price

Mini Excavator- Under 20,000 lbs.

Additional charge for Attachment