Provide DOT Harbors with a Microsoft Surface Hub 2s (85 inch)

Q23002866 Provide DOT Harbors with a Microsoft Surface Hub 2s (85 inch)General InformationSolicitation Number
Q23002866Status
ReleasedDepartmentTransportationDivisionAdministrationIslands (where the work/delivery is to be performed)
OahuCategoryGoods and ServicesRelease Date 05/24/2023Offer Due Date & Time06/02/2023 02:00 PMDescriptionThe Department of Transportation (DOT) is requesting quotes to furnish a Microsoft Surface Hub 2S (85-inch), accessories and warranty. All products must be delivered in the manufacturer's standard package. Costs shall include all packing and/or crating charges. All items must be new (not refurbished). To be considered you must Include all taxes and shipping charges in you quote, your company is HCE compliant at the time of review of bids, and you include your company quote on a company letterhead as a pdf attachment. You quote total on HIePRO must match your total on the attached company quote. See ADDITIONAL SHIPPING INFORMATION located under Instruction tab on where to ship item and contact names.Contact PersonKitsuki, Charles REmail charles.r.kitsuki@hawaii.gov Phone808-587-2365General CommentsPlease make sure you bid all line items correctly. Bids with items place in wrong lines on "Line Item" tab will be rejected. Any substitution for the keyboard must be 100% compatible with the Surface Hub and you must state that in your bid. in your company quote, please state your shipping and tax charges. If they are included in the quote, please state that. Procurement OfficerEdwin H. SniffenAttachments 103D-1 General Conditions.pdf

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Kitsuki, Charles R.

Q23002866 Provide DOT Harbors with a Microsoft Surface Hub 2s (85 inch)Line Items

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Kitsuki, Charles R.

Q23002866 Provide DOT Harbors with a Microsoft Surface Hub 2s (85 inch)Instructions

• ADDITIONAL SHIPPING INFORMATION: Ship to delivery point All items will be “Inside Delivery” to the following address: Robert Nekoba -Harbors Division 700 Fort Street Pier 11 Gallery (Mauka) Honolulu HI 96813 phone 808-587-1910 Alternate contact Lena Wang -Harbors Division phone 808-587-1910. Inside Delivery means the product must deliver to the room requested at the time of delivery at address shown.
• ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
• VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
• HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
• VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
• VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
• OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions.
  
  The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
• COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  
• QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
• TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
• RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.