RFP JKJ-207603 DVR and Camera System for Vehicles **SOURCING #157874**
| Agency: | Dallas Public Schools |
|---|---|
| State: | Texas |
| Type of Government: | State & Local |
| Category: |
|
| Posted: | Apr 8, 2024 |
| Due: | May 9, 2024 |
| Solicitation No: | RFP JKJ-207603 |
| Publication URL: | To access bid details, please log in. |
RFP JKJ-207603 DVR and Camera System for Vehicles **SOURCING #157874**
Closing Date: 5/9/2024
Closing Time: 2:00 P.M.
Bid Package: RFP JKJ-207603 DVR and Camera System for Vehicles **SOURCING #157874**
Addendum #1:
Addendum #2:
Addendum #3:
Item File #1:
Item File #2:
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PURCHASING DEPARTMENT
9400 North Central Expressway, Suite 1510, Dallas, TX 75231
(972)925-4100
Request For Proposal 157874
RFP JKJ-207603 DVR Camera Systems For Vehicles
Dallas ISD rev 1.0
Page 1 of 34
Request For Proposal 157874 JKJ-207603 DVR Camera Systems for Vehicles
Buyer KELLY-JOHNSON, JILLIAN
Email JKELLYJOHNSON@dallasisd.org
1 Header Information
1.1 General Information
First Advertisement Date/Issue Date
Second Advertisement Date
Pre-Proposal Meeting
Questions Deadline
Questions Response from the District
Solicitation Due
Anticipated Evaluation & Sel
Anticipated Approval/Award
07-APR-2024 08:00:00
14-APR-2024 08:00:00
22-APR-2024 09:00:00
24-APR-2024 16:00:00
26-APR-2024 16:00:00
09-MAY-2024 14:00:00
13-MAY-2024 09:00:00
27-JUN-2024 17:00:00
Pre-Proposal
A pre-proposal meeting will be held at 9:00 AM/ CST via TEAMS video conference on Monday,
April 22, 2024. Please submit (in writing) any questions regarding this RFP. Only written
questions will be considered. It is highly encouraged that all potential proposers participate and
attend the pre-proposal.
Join TEAMS Meeting: https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting
Meeting ID: 220 735 851 823
Passcode: YA4aem
1.2 Terms
Initial Term: 3
Renewal 1: 1
Renewal 2: 1
Any contract that results from this solicitation and upon Mutual Agreement of the awarded vendor and the
District, may be extended not to exceed a total of 5 years(s). If either party intends not to renew the Contract,
that party must give written notice to the other party no fewer than ninety (90) days prior to the expiration of the
then current term of the Contract. If the District fails to timely exercise any of the options to renew, all remaining
options to renew shall expire and terminate
1.3 Requirements
LENGTH OF CONTRACT
The term of this proposal shall be for a three (3) year agreement with two (2) successive one (1) year
extensions based on the long-range needs of the District and mutual consent of both parties not to exceed
five (5) years total.
SCOPE AND SPECIFICATIONS OF THE
PROPOSAL
The Dallas Independent School District (Dallas ISD or District) is soliciting offers for the goods and/or
services specified in this document.
1. Questions concerning this solicitation document should be addressed, in writing, to the Buyerýs Email.
2. Questions must be submitted by the deadline to allow sufficient time for responses prior to receipt/opening
date/time.
3. Responses to questions other than administrative questions will be provided to all potential offerors by
means of an addendum to the solicitation.
All vendors are encouraged to participate even if vendors are the sole source providers.
This proposal is being issued in accordance with Title 2 of the Code of Federal Regulations (2CFR) Part 200
and ESSER (Elementary and Secondary Emergency Relief) requirements to procure vendors who provide
Dallas ISD rev 2.0
Page 2 of 34
Request For Proposal 157874 JKJ-207603 DVR Camera Systems for Vehicles
SCOPE AND SPECIFICATIONS OF THE
PROPOSAL
goods purchased by Dallas ISD using federal dollars. This proposal may be used with local, state, federal,
and grant-funded programs.
PURPOSE OF REQUEST FOR PROPOSAL (RFP)
This Request for Proposal (RFP) will be for the purchase of a cloud-based cellular DVR and camera system
for vehicles.
1. Supplier must provide 24/7/365 in-house technical support at no charge. A live technical support person is
required to answer inbound phone calls 24/7/365.
2. Supplier must offer a no-cost exchange program during the warranty period where the replacement
product is sent immediately with second-day freight paid along with a prepaid freight label for the free return
of defective equipment.
3. The Video Management System must include a one-click inverse blur feature.
4. All HD cameras must connect directly to the DVR with commercial-grade Molex or equal to locking
connectors. Non-locking screws on DIN connectors are NOT acceptable.
5. The DVR must provide audio, video, and vehicle data that is fully synchronized in a proprietary tamper-
resistant file format with no known editing method to assure the integrity of video evidence and maintain a
chain of custody. Moving Picture Experts Group (MPEG) file format is NOT acceptable.
6. The front of the DVR must have a wake button that provides the ability to connect to wireless devices
such as smartphones and tablets using an iOS/Android application. Cycling Power to the DVR in order to
connect to the wireless device is NOT acceptable.
7. The DVR must operate within a power input range of 8-32V DC and include a fully regulated power supply
to protect from voltage spikes, power surges, and reverse polarity per ISO 7637-2 requirements.
8. The removable hard drive/solid-state drive module must include a USB 3.0 port for direct connection to a
host computer using a USB cable. Docking stations are NOT acceptable.
9. Vendor must be an ISO 9001:2015 certified company.
10. Vendor must have at least three current Cloud customer references.
11. Cloud access should include:
• Live View
• Video Retention Tools
• Automated Remote Downloads
• Remote video sharing
• Diagnostic information that includes a fleet-wide overview of a vehicle group that proactively
monitors equipment (i.e., cameras, hard drives, DVRs) with real-time notification of problems as
they are discovered
• Accessible anywhere with an internet connection
• Active/Passive GPS with searchable routes backed up for a minimum of 13 weeks
• Layered permission sets for users
• Tech support, licenses, cloud storage, and data bundled
• Customer's IT will not have to initiate or support Cloud service
• Historical pricing that is consistent over a three-year period
PROPOSAL SPECIFICATIONS
Twelve Channel HD/IP Mobile Surveillance DVR
The twelve (12) Channel surveillance system must meet the following minimum system
requirements:
SYSTEM REQUIREMENTS - DVR
Dallas ISD rev 2.0
Page 3 of 34
Request For Proposal 157874 JKJ-207603 DVR Camera Systems for Vehicles
SCOPE AND SPECIFICATIONS OF THE
PROPOSAL
1. The DVR must be capable of recording 12 channels of audio and video simultaneously, including up to
eight (8) HD camera channels capable of 1080P (1920x1080) and four (4)IP camera channels capable of up
to 4K (3840x2160)
2. The DVR must provide the following selectable resolutions: CIF (352 x 240), two CIF (720 x 240), D1 (720
x 480), WD1 (960 x 480), 720p (1280 x 720), 1080p (1920 x 1080) and 4K (3840 x 2160).
3. The DVR must have H.264 triple-stream encoding/recording for high-quality recording and efficient
network video streaming and playback.
4. The DVR must support a sustained minimum bit rate of 80 Mbps.
5. The DVR must provide resolution, frame rate, and quality settings that are independently configurable for
each video channel.
6. The DVR must provide a selectable frame rate from 1 fps to 30 fps per channel.
7. The DVR must allow user-configurable partitioning of the hard drive/solid-state drive to allow for
adjustment to the duration of the substream compared to the mainstream.
8. The DVR must be capable of recording and playback of the substream at up to 30 fps.
9. The DVR must continue to record while wirelessly downloading or remote viewing video by multiple users.
10. The DVR must have status indicator lights on the front that include Power, Heater, Record, Fault, Alarm,
and Video Loss.
11. The front of the DVR must have a USB 3.0 port for connecting a flash drive to download video directly
from the DVR or upgrade firmware to the DVR. It must also be capable of connecting a mouse for DVR
operation and setup.
12. The DVR must be capable of connecting directly to a laptop computer for viewing video, downloading
video, programming the DVR, and updating the firmware.
13. The DVR system shall have audio/video outputs on its front panel for local configuration and video
review on a monitor.
14. The front of the DVR must have an SD card slot for redundant recording and must allow for the option to
choose mirror recording or alarm recording.
15. The SD card slot must have the ability to record mainstream or substream resolution, allow selectable
frame rate from 1 fps to 30 fps, and select which camera channels are recorded.
16. The front of the DVR must have a wake button that provides the ability to connect to wireless devices
such as smartphones and tablets using an iOS/Android application.
17. The wake button must allow the DVR to turn itself on even when the bus ignition is off.
18. The DVR must support data storage on 2.5-inch ruggedized hard drives and solid state drives
19. The DVR must include a key lock to prevent unauthorized removal of the hard drive or solid-state drive
module.
20. The DVR must allow the hard drive/solid-state drive module to be hot-swappable, which allows for the
module to be removed while the DVR is in operation without causing damage.
21. The hard drive/solid-state drive module must include shock and vibration-dampening integrated into the
module and must have an integrated heater for operation to -40 degrees Fahrenheit.
22. The removable hard drive/solid-state drive module must include a USB 3.0 port for direct connection to a
host computer using a USB cable. Docking stations are NOT acceptable.
23. The hard drive/solid-state drive module must include a key switch to unlock the USB 3.0 port to prevent
unauthorized access to the contents on the drive after the module is removed from the DVR. The key for the
module MUST be different than the key used to remove the module from the DVR.
24. The DVR must have three Ethernet ports (one RJ45 10/100 Base-T), one on the front, and two on the
back of the unit for expansion (external 3G/4G router).
25. The DVR must include an upgradable/removable communication module (Wi-Fi and GPS or Wi-Fi, GPS
and Cellular).
26. The DVR must allow for all cables to attach directly to the DVR. Breakout wire harness or external box is
NOT acceptable.
Dallas ISD rev 2.0
Page 4 of 34
Request For Proposal 157874 JKJ-207603 DVR Camera Systems for Vehicles
SCOPE AND SPECIFICATIONS OF THE
PROPOSAL
27. All HD cameras must connect directly to the DVR with commercial-grade Molex or equal to locking
connectors. Non-locking screws on DIN connectors are NOT acceptable.
28. The DVR must allow for connection to an event marker (panic button) located in the driver area for
marking event video. The event marker must include an LED light indicator capable of signaling video loss,
storage module fault, system fault, and alarm video.
29. The DVR must allow for connection to a sensor harness with a minimum of eight (8) customizable
sensor inputs for recording vehicle data such as stop arm, amber flashers, red flashers, right turn, left turn,
brakes, front door, and rear door.
30. The DVR must allow for connection to a GPS antenna for continuous recording of vehicle location,
heading, and speed, as well as automatic time and date synchronization.
31. The DVR must allow for connection to an external 3-axis accelerometer. Internal accelerometers are
NOT acceptable.
32. The DVR must allow for a J1939 connection to the vehicle's onboard engine computer.
33. The DVR must be capable of an increased frame rate on alarm occurrence up to 30 fps.
34. The DVR must be capable of event and/or alarm tagging to provide fast access to these events during
playback.
35. The DVR must be capable of event and/or alarm triggering based on the panic button, sensor harness
(stop arm, amber flashers, red flashers, right turn, left turn, brakes, front door, and rear door, etc.), vehicle
speed, and hard braking.
36. The DVR must provide a low-voltage cutoff with automatic restart.
37. The DVR must provide a programmable off delay to continue recording up to 199 minutes after the
ignition is turned off.
38. The DVR must have a low power mode for downloading the video after ignition is turned off for reduced
power consumption during scheduled and timer-based video download.
39. The DVR must include an internal 10-year clock battery for accurate date and time across the entire
operating temperature range.
40. The built-in date and time shall provide selectable NTP or GPS time synchronization and GMT offset.
41. The built-in clock must provide selectable, automatic daylight savings time adjustment.
42. The DVR Wi-Fi must provide WEP, WPA, and WPA2 encryption options.
43. The DVR shall provide dual-stream, live-view video, and audio in a full or reduced bandwidth stream for
efficient 4G/LTE operation (through an optional 4G/LTE cellular router or internal modem).
44. The DVR must operate within a power input range of 8-32V DC and include a fully regulated power
supply to protect from voltage spikes, power surges, and reverse polarity per ISO 7637-2 requirements.
45. The DVR must provide protection in case of sudden power loss, allowing the safe shutdown of the DVR
and recorded video.
46. The DVR case must be constructed of extruded aluminum for cooling and vandal resistance. Fans are
NOT acceptable.
47. The DVR hard drive/solid-state module must be constructed of aluminum.
48. The DVR must have an operating temperature range of -40 degrees Fahrenheit to 160 degrees
Fahrenheit.
49. The DVR must be MIL-STD-810F compliant.
50. The DVR must allow for a hinged front door with a key lock to provide additional protection to the front
panel of the DVR.
51. The DVR must allow for a rear cover to prevent tampering with connections.
52. The DVR system shall provide automatic backup of recorded video through an optional wireless
automatic download system (ADS).
53. The DVR system shall provide remote status and fault reporting.
54. The DVR shall integrate with web-based vehicle tracking through the optional 4G /LTE cellular router.
Dallas ISD rev 2.0
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