RFP AH-207572 Cell Phone-Free Devices or Pouches **SOURCING #152905**
| Agency: | Dallas Public Schools |
|---|---|
| State: | Texas |
| Type of Government: | State & Local |
| Category: |
|
| Posted: | Mar 11, 2024 |
| Due: | Apr 4, 2024 |
| Solicitation No: | RFP AH-207572 |
| Publication URL: | To access bid details, please log in. |
RFP AH-207572 Cell Phone-Free Devices or Pouches **SOURCING #152905**
Closing Date: 4/4/2024
Closing Time: 2:00 P.M.
Bid Package: RFP AH-207572 Cell Phone-Free Devices or Pouches **SOURCING #152905**
Additional Files:
Addendum #1:
Addendum #2:
Addendum #3:
Addendum #4:
Item File #1:
Item File #2:
Attachment Preview
PURCHASING DEPARTMENT
9400 North Central Expressway, Suite 1510, Dallas, TX 75231
(972)925-4100
Request For Proposal 152905
RFP AH-207572 Cell Phone-Free Devices or Pouches
Dallas ISD rev 1.0
Page 1 of 29
Request For Proposal 152905 RFP AH-207572 Cell Phone-Free Devices or Pouches
Buyer HATCHARD, ANGELA
Email AHATCHARD@dallasisd.org
1 Header Information
1.1 General Information
First Advertisement Date/Issue Date
Second Advertisement Date
Pre-Proposal Meeting
Questions Deadline
Questions Response from the District
Solicitation Due
Anticipated Evaluation & Sel
Anticipated Approval/Award
10-MAR-2024 08:00:00
17-MAR-2024 08:00:00
18-MAR-2024 14:00:00
20-MAR-2024 14:00:00
22-MAR-2024 17:00:00
04-APR-2024 14:00:00
11-APR-2024 08:00:00
23-MAY-2024 18:00:00
Pre-Proposal
A pre-proposal meeting will be held at 2:00 pm CST via TEAMS video conference on Monday,
March 18, 2024. Please submit (in writing) any questions regarding this RFP. Only written
questions will be considered. It is highly encouraged that all potential proposers participate and
attend the pre-proposal.
Join TEAMS Meeting: https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting
Meeting ID: 230 391 432 323
Passcode: PRdK5f
1.2 Terms
Initial Term: 3
Renewal 1: 1
Renewal 2: 1
Any contract that results from this solicitation and upon Mutual Agreement of the awarded vendor and the
District, may be extended not to exceed a total of 5 years(s). If either party intends not to renew the Contract,
that party must give written notice to the other party no fewer than ninety (90) days prior to the expiration of the
then current term of the Contract. If the District fails to timely exercise any of the options to renew, all remaining
options to renew shall expire and terminate
1.3 Requirements
LENGTH OF CONTRACT
The term of this proposal shall be for a three (3) year agreement with two (2) successive one (1) year
extensions based on the long-range needs of the District and mutual consent of both parties not to exceed
five (5) years total.
SCOPE AND SPECIFICATIONS OF THE
PROPOSAL
The Dallas Independent School District (Dallas ISD or District) is soliciting offers for the goods and/or
services specified in this document.
1. Questions concerning this solicitation document should be addressed, in writing, to the Buyerýs Email.
2. Questions must be submitted by the deadline to allow sufficient time for responses prior to receipt/opening
date/time.
3. Responses to questions other than administrative questions will be provided to all potential offerors by
means of an addendum to the solicitation.
All vendors are encouraged to participate even if vendors are the sole source providers.
This proposal is being issued in accordance with Title 2 of the Code of Federal Regulations (2CFR) Part 200
and ESSER (Elementary and Secondary Emergency Relief) requirements to procure vendors who provide
Dallas ISD rev 2.0
Page 2 of 29
Request For Proposal 152905 RFP AH-207572 Cell Phone-Free Devices or Pouches
SCOPE AND SPECIFICATIONS OF THE
PROPOSAL
goods purchased by Dallas ISD using federal dollars. This proposal may be used with local, state, federal,
and grant-funded programs.
PURPOSE OF REQUEST FOR PROPOSAL (RFP)
Dallas Independent School District (Dallas ISD or District) is soliciting vendor(s) proposals and qualifications
for cell phone-free devices or pouches environment within our schools.
PROPOSAL SPECIFICATIONS
1. The devices or pouches must be able to create a cell phone-free environment from when
students first enter the school until the time students exit the school every day.
2. The device or pouch must be automatically lockable and not allow the students to access their
phones throughout the day.
3. The student must be able to keep the device or pouch in their possession throughout the entire
school day.
4. The student will be held responsible for keeping track of the device or pouch assigned to them
throughout the entire school year.
5. Lost devices or pouches must be available to the student to purchase or acquire throughout the
school year.
6. The students' must be able to use cell phones anytime by stepping outside the phone-free zone
and tapping on an unlocking base.
7. The device or pouch must be large enough to contain any cell phone. The size of the pouch or
device should be approximately 6'' H x 3'' W x 0.31" D
8. The device or pouch must not interfere with the phone's connectivity.
SAMPLES REQUIRED
Please send a sample of your product by April 8, 2024 by 5:00 pm CST. These will be used to help in the
evaluation process.
Please send a sample to
Dallas ISD
Attention: Angie Hatchard
RFP AH-207572 Cell Phone-Free Devices or Pouches - SAMPLE
9400 N Central Expwy Suite 1510
Dallas, TX 75231
Please note that the sample will be provided at no cost to the District. Please provide the return address
information with the sample if the vendor wishes to have the sample returned after the evaluation process.
PROPOSAL SPECIFIC QUESTIONS - These questions will be used for evaluation purposes
Describe how the students and/or school personnel can easily lock and secure their pouch or device each
morning.
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Type
……………………………………………………………………………………………………………………………..
Provide your answer below
Describe how students cannot unlock and use their cell phones during the day.
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Dallas ISD rev 2.0
Page 3 of 29
Request For Proposal 152905 RFP AH-207572 Cell Phone-Free Devices or Pouches
SCOPE AND SPECIFICATIONS OF THE
PROPOSAL
Type
……………………………………………………………………………………………………………………………..
Provide your answer below
Describe the process for the end of the day; how easy is it for the student /school personnel to unlock their
device or pouch and retrieve their phone?
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Type
……………………………………………………………………………………………………………………………..
Provide your answer below
Describe how the pouch or device is durable and able to withstand at least one year's wear and tear from a
student.
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Type
……………………………………………………………………………………………………………………………..
Provide your answer below
Describe how the pouch or device is lightweight and easily fits in student backpacks.
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Type
……………………………………………………………………………………………………………………………..
Provide your answer below
Describe how the pouch or device effectively keeps students from operating their phones during the day.
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Type
……………………………………………………………………………………………………………………………..
Provide your answer below
Describe how, in an emergency, students can access their phones and contact their parents/guardians after
the threat has been neutralized.
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Dallas ISD rev 2.0
Page 4 of 29
Request For Proposal 152905 RFP AH-207572 Cell Phone-Free Devices or Pouches
SCOPE AND SPECIFICATIONS OF THE
PROPOSAL
Type
……………………………………………………………………………………………………………………………..
Provide your answer below
INSTRUCTION AND REQUIREMENTS FOR
OFFER SUBMITTAL
The Offeror shall furnish to the District all information and data requested by the District to determine the
Offeror's qualifications and responsibilities. The requested information must be provided using the PDF
version of the solicitation where indicated--do not reference other parts of the Offer or other documents. All
answers must be complete and stand-alone. Failure to follow directions using the PDF version of the
solicitation may result in the Offer being disqualified or deemed nonresponsive. The Offerors shall familiarize
themselves with the relevant conditions in the material and labor markets prior to the submission of an offer.
By submitting an offer, Offeror represents that it has familiarized itself with existing and future market
conditions and agrees to perform in full accordance with the Offer. The Offeror must comply with any
insurance, bid bond, or liability requirements of the District as noted elsewhere in this solicitation document.
The Offeror must include pertinent literature/documentation for the proposed products/goods or services. If
Offeror requires a credit application or similar documentation to conduct business with Dallas ISD after
awarding of any Contract, those documents must be submitted at the time of Offer submission.
Dallas ISD prefers responses to be submitted online via our electronic system. Please register with the
iSupplier portal https:https://www.dallasisd.org/domain/143 This process takes up to a week, Dallas ISD
asks the vendor to please register as early as possible to allow time for electronic responses. Submissions
may be submitted manually. Manual submissions must be delivered to the Procurement Services
Department, in a sealed envelope by the date and time stated. No fax or email submissions will be
accepted. Only one format is needed. The manual submission shall consist of one (1) original hard copy.
The Offeror may submit a manual response by paper via mail/FedEx/UPS etc. before the cutoff date and
time at the following address:
Dallas ISD
Procurement Services
9400 N Central Expwy, Ste 1510
Attn: Angie Hatchard - RFP 207572
Dallas, Tx 75231
Does the vendor agree and understand
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Type
……………………………………………………………………………………………………………………………..
Circle one from the response values below:
Yes
No
Dallas ISD rev 2.0
Page 5 of 29
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For more information, please visit the Publication URL Web page.
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