RFP EN-207544 Weapons Detection Systems - Equipment, Accessories, & Support SOURCING #151898

Agency:	Dallas Public Schools
State:	Texas
Type of Government:	State & Local
Category:	10 - Weapons
Posted:	Mar 4, 2024
Due:	Apr 4, 2024
Solicitation No:	RFP EN-207544
Publication URL:	To access bid details, please log in.

RFP EN-207544 Weapons Detection Systems - Equipment, Accessories, & Support **SOURCING #151898**

Closing Date: 4/4/2024

Closing Time: 2:00 P.M.

Bid Package: RFP EN-207544 Weapons Detection Systems - Equipment, Accessories, & Support **SOURCING #151898**

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PURCHASING DEPARTMENT

9400 North Central Expressway, Suite 1510, Dallas, TX 75231

(972)925-4100

Request For Proposal 151898

RFP-EN-207544 Weapons Detection Systems - Equipment,

Accessories, & Support

Dallas ISD rev 1.0

Page 1 of 41

Request For Proposal 151898 EN - 207544, Weapons Detection Systems - Equipment, Accessories, &

Support

Buyer NWOKOBIA, EMELIA

Email ENWOKOBIA@dallasisd.org

1 Header Information

1.1 General Information

First Advertisement Date/Issue Date

Second Advertisement Date

Pre-Proposal Meeting

Questions Deadline

Questions Response from the District

Solicitation Due

Anticipated Evaluation & Sel

Anticipated Approval/Award

03-MAR-2024 08:00:00

10-MAR-2024 08:00:00

18-MAR-2024 10:00:00

20-MAR-2024 17:00:00

22-MAR-2024 17:00:00

04-APR-2024 14:00:00

11-APR-2024 10:00:00

23-MAY-2024 18:00:00

Pre-Proposal

A pre-proposal meeting will be held at 10:00 AM CST via TEAMS video conference on Monday,

March 18, 2024. Please submit (in writing) any questions regarding this RFP. Only written

questions will be considered. It is highly encouraged that all potential proposers participate and

attend the pre-proposal.

Join TEAMS Meeting: https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting

Meeting ID: 228 512 553 280

Passcode: DS8hAS

1.2 Terms

Initial Term: 3

Renewal 1: 1

Renewal 2: 1

Any contract that results from this solicitation and upon Mutual Agreement of the awarded vendor and the

District, may be extended not to exceed a total of 5 years(s). If either party intends not to renew the Contract,

that party must give written notice to the other party no fewer than ninety (90) days prior to the expiration of the

then current term of the Contract. If the District fails to timely exercise any of the options to renew, all remaining

options to renew shall expire and terminate

1.3 Requirements

LENGTH OF CONTRACT

The term of this proposal shall be for a three (3) year agreement with two (2) successive one (1) year

extensions based on the long-range needs of the District and mutual consent of both parties not to exceed

five (5) years total.

SCOPE AND SPECIFICATIONS OF THE

PROPOSAL

The Dallas Independent School District (Dallas ISD or District) is soliciting offers for the goods and/or

services specified in this document.

1. Questions concerning this solicitation document should be addressed, in writing, to the Buyer's Email.

2. Questions must be submitted by the deadline to allow sufficient time for responses prior to receipt/opening

date/time.

3. Responses to questions other than administrative questions will be provided to all potential offerors by

means of an addendum to the solicitation.

All vendors are encouraged to participate even if vendors are the sole source providers.

This proposal is being issued in accordance with Title 2 of the Code of Federal Regulations (2CFR) Part 200

and ESSER (Elementary and Secondary Emergency Relief) requirements to procure vendors who provide

Dallas ISD rev 2.0

Page 2 of 41

Request For Proposal 151898 EN - 207544, Weapons Detection Systems - Equipment, Accessories, &

Support

SCOPE AND SPECIFICATIONS OF THE

PROPOSAL

goods purchased by Dallas ISD using federal dollars. This proposal may be used with local, state, federal,

and grant-funded programs.

PURPOSE OF REQUEST FOR PROPOSAL (RFP)

This request for Proposal (RFP) will be for the purchase of metal detectors and service.

PROPOSAL SPECIFICATIONS

Section 1- Current Status of Dallas ISD Metal Detector Deployment

Section 2 - Requirements

2.1 Handheld Metal Detectors

2.2 Walkthrough Metal Detectors (traditional portal)

2.3 Large Event/High Throughput Metal Detectors -Stand-alone Systems

2.4 Large Event/High Throughput Metal Detectors - Integrated Systems

2.5 Accessories

2.6 Metal Detector Service and Support

Section 1 - Current Status of Dallas ISD Metal Detector Deployment

Below is a description of the current deployment of Metal Detectors across Dallas ISD.

• Handheld Metal Detectors are deployed at all campuses and facilities for ad hoc and secondary

screening purposes.

• The majority of Handheld Metal Detectors are CEIA units with some legacy Garrett devices still

in use.

• Walkthrough Metal Detectors are deployed at all secondary campuses and athletic facilities for

student and visitor screening purposes.

• The majority of Walkthrough Metal Detectors are CEIA units with some legacy Pro-Tek and

Garrett devices still in use.

• Many of these legacy walkthrough metal detectors are in need of replacement.

• Large Event/High Throughput Metal Detectors are currently in limited usage within the district.

• The current Large Event/High Throughput Metal Detectors in use are are CEIA Open Gate

units.

• Proposed Walkthrough Metal Detectors should be designed to accommodate integrated

thermal screening upgrade kits. (Dallas ISD is not currently utilizing thermal screening but the

flexibility is a requirement.)

• Dallas ISD is seeking a cost-effective service and support agreement for its metal detectors.

Section 2 - Requirements

2.1 Handheld Metal Detectors are to meet the following key requirements.

• Compliant with National Institute of Justice (NIJ) Standard 0602.02 (or later)

• Adjustable sensitivity to detect guns, knives, razor blades, foil-wrapped drugs, and

other metal objects

• Ergonomic design

• Offset hand grip to reduce interference from the operator's hand

• Rounded edges and corners to allow the detector to pass smoothly during inspections

• Uniform sensitivity to magnetic and non-magnetic targets including stainless steel

• High immunity to external disturbance (electromagnetic and mechanical)

• Rugged design suitable for indoor and outdoor use

• Prolonged and uninterrupted functioning with an extended duration of battery life

• Automatic low power mode during screening pauses

• Embedded fast battery charger and dedicated charging/docking station

Dallas ISD rev 2.0

Page 3 of 41

Request For Proposal 151898 EN - 207544, Weapons Detection Systems - Equipment, Accessories, &

Support

SCOPE AND SPECIFICATIONS OF THE

PROPOSAL

• Programmable sensitivity and selection of detection alarm signaling

• Customizable operator functions through PC GUI and USB connection

• Current pre-approved Handheld Metal Detectors in use in Dallas ISD include the following.

• CEIA PD140N

• CEIA PD240

• Garrett Super Scanner V

• Dallas ISD will accept pricing for comparable alternative Handheld Metal Detectors.

Comparable alternatives will be subject to Dallas ISD internal vetting prior to any purchases.

• Please attach or provide your catalog pricing and or catalog discount of accessories for the

Handheld Metal Detectors you are proposing. Common accessories include the following:

• Carrying case

• Holster

• Tether

• Rechargeable batteries

• Charging station

• Testing / calibration kit

• All Handheld Metal Detectors must come with a minimum one (1) year warranty on equipment.

• The vendor will provide shipping and delivery for all purchased Handheld Metal Detectors.

2.2 Walkthrough Metal Detectors (traditional portal) are to meet the following key requirements.

• Walkthrough Metal Detectors are to meet the following key requirements.

• Compliant with National Institute of Justice (NIJ) Standard 0601.02 (or later)

• Adjustable sensitivity to detect rifles, guns, knives, razor blades, and other metal objects

• Uniform sensitivity to magnetic and non-magnetic targets including stainless steel

• High immunity to external disturbance (electromagnetic and mechanical)

• Rugged design suitable for indoor and outdoor use

• Programmable for customizable sensitivity levels

• Programmable audio signals, tones, and volume

• Minimum of 60 localization detection zones with visual zone indication

• Automatic self-calibration and tuning at install

• Calibration-free operations

• No periodic re-calibration, scheduled or preventive maintenance required

• Continuous self-diagnostic system

• Very high detection speed (up to 15 m/sec) and quick reset time for high throughput rate

• Interfaces: Bluetooth wireless, infrared, USB, and Ethernet

• Web enabled software management, no server or client required

• Automatic reporting on number of people screened and alarm rates

• Programming and settings protected multi-level password credentials

• Compliant with the applicable electromagnetic Standards on Human Exposure and Pacemaker

Safety

Dallas ISD rev 2.0

Page 4 of 41

Request For Proposal 151898 EN - 207544, Weapons Detection Systems - Equipment, Accessories, &

Support

SCOPE AND SPECIFICATIONS OF THE

PROPOSAL

• Current pre-approved Walkthrough Metal Detectors in use in Dallas ISD include the following.

• CEIA HI-PE Plus

• Dallas ISD will accept pricing for comparable alternative Walkthrough Metal Detectors.

Comparable alternatives will be subject to Dallas ISD internal vetting prior to any purchases.

• Please provide your catalog pricing and/or catalog discount of accessories for the Walkthrough

Metal Detectors you are proposing. Common accessories include the following.

• Weatherproof cover

• Replacement power supply

• Thermal screening kit

• Testing / calibration kit

• All Walkthrough Metal Detectors must come with a minimum two (2) year warranty on

equipment and software.

• The vendor will provide shipping, delivery, installation, and initial setup for all purchased

Walkthrough Metal Detectors.

• At installation, the vendor is required to complete an inventory list of all equipment installed

which will include make, model, part numbers, serial number, district provided asset tag

number, location on campus of the unit, install date, and the technicians name.

• The vendor will provide a copy of the above inventory list and all unit paperwork to the principal,

as well as demonstrate unit functionality to the principal and/or their designees.

• Accompanying invoice submittal, the vendor will provide a copy of the completed inventory list

and photographic proof of installation including wide area pictures of each Walkthrough Metal

Detector (front and back), unit serial number, and district provided asset tag affixed to the unit.

2.3 Large Event/High Throughput Metal Detectors (Stand-alone Systems)

• For the purpose of fairly evaluating submissions, we will divide Large Event/High Throughput

Metal Detectors into the following two subcategories.

• Stand-alone Systems - these are typically at a lower price point with simpler

deployment.

• Integrated Systems - these are typically at a higher price point and feature multiple

options for integrations with external systems such as CCTV.

• Large Event/High Throughput Metal Detectors are to meet the following key requirements.

• Compliant with National Institute of Justice (NIJ) Standard 0601.02 (or later)

• Adjustable sensitivity to detect rifles, guns, knives, and other metal objects

• Uniform sensitivity to magnetic and non-magnetic targets including stainless steel

• High immunity to external disturbance (electromagnetic and mechanical)

• Rugged design suitable for indoor and outdoor use

• Programable for customizable sensitivity levels

• Programable audio signals, tones, and volume

• Automatic self-calibration and tuning at install

• Calibration-free operations

• No periodic re-calibration, scheduled or preventive maintenance required

• Continuous self-diagnostic system

• Very high detection speed and quick reset time for high throughput rate

• Interfaces: Bluetooth wireless, infrared, USB, and Ethernet

• App based operator interface

• Web enabled software management, no server or client required

Dallas ISD rev 2.0

Page 5 of 41

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RFP EN-207544 Weapons Detection Systems - Equipment, Accessories, & Support **SOURCING #151898**

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RFP EN-207544 Weapons Detection Systems - Equipment, Accessories, & Support SOURCING #151898