RFP JKJ-207565 Hazardous Materials and Waste Disposal Services SOURCING #152900

Agency:	Dallas Public Schools
State:	Texas
Type of Government:	State & Local
Category:	F - Natural Resources and Conservation Services S - Utilities and Training Services
Posted:	Mar 4, 2024
Due:	Apr 4, 2024
Solicitation No:	RFP JKJ-207565
Publication URL:	To access bid details, please log in.

RFP JKJ-207565 Hazardous Materials and Waste Disposal Services **SOURCING #152900**

Closing Date: 4/4/2024

Closing Time: 2:00 P.M.

Bid Package: RFP JKJ-207565 Hazardous Materials and Waste Disposal Services **SOURCING #152900**

Additional Files:

Addendum #1:

Addendum #2:

Addendum #3:

Addendum #4:

Item File #1:

Item File #2:

Click on

Attachment Preview

PURCHASING DEPARTMENT

9400 North Central Expressway, Suite 1510, Dallas, TX 75231

(972)925-4100

Request For Proposal 152900

RFP JKJ-207565 Hazardous Materials and Waste Disposal

Services

Dallas ISD rev 1.0

Page 1 of 33

Request For Proposal 152900 RFP JKJ-207565 Hazardous Materials and Waste Disposal Services

Buyer KELLY-JOHNSON, JILLIAN

Email JKELLYJOHNSON@dallasisd.org

1 Header Information

1.1 General Information

First Advertisement Date/Issue Date

Second Advertisement Date

Pre-Proposal Meeting

Questions Deadline

Questions Response from the District

Solicitation Due

Anticipated Evaluation & Sel

Anticipated Approval/Award

03-MAR-2024 08:00:00

10-MAR-2024 08:00:00

18-MAR-2024 09:00:00

20-MAR-2024 16:00:00

22-MAR-2024 16:00:00

04-APR-2024 14:00:00

09-APR-2024 09:00:00

23-MAY-2024 17:00:00

Pre-Proposal

A pre-proposal meeting will be held at 9:00 AM CST via TEAMS video conference on Monday,

March 18, 2024. Please submit (in writing) any questions regarding this RFP. Only written

questions will be considered. It is highly encouraged that all potential proposers participate and

attend the pre-proposal.

Join TEAMS Meeting: https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting:

Meeting ID:218 200 895 365

Passcode: qrJh92

1.2 Terms

Initial Term: 3

Renewal 1: 1

Renewal 2: 1

Any contract that results from this solicitation and upon Mutual Agreement of the awarded vendor and the

District, may be extended not to exceed a total of 5 years(s). If either party intends not to renew the Contract,

that party must give written notice to the other party no fewer than ninety (90) days prior to the expiration of the

then current term of the Contract. If the District fails to timely exercise any of the options to renew, all remaining

options to renew shall expire and terminate

1.3 Requirements

LENGTH OF CONTRACT

The term of this proposal shall be for a three (3) year agreement with two (2) successive one (1) year

extensions based on the long-range needs of the District and mutual consent of both parties not to exceed

five (5) years total.

SCOPE AND SPECIFICATIONS OF THE

PROPOSAL

The Dallas Independent School District (Dallas ISD or District) is soliciting offers for the goods and/or

services specified in this document.

1. Questions concerning this solicitation document should be addressed, in writing, to the Buyer's Email.

2. Questions must be submitted by the deadline to allow sufficient time for responses prior to receipt/opening

date/time.

3. Responses to questions other than administrative questions will be provided to all potential offerors by

means of an addendum to the solicitation.

All vendors are encouraged to participate even if vendors are the sole source providers.

This proposal is being issued in accordance with Title 2 of the Code of Federal Regulations (2CFR) Part 200

and ESSER (Elementary and Secondary Emergency Relief) requirements to procure vendors who provide

Dallas ISD rev 2.0

Page 2 of 33

Request For Proposal 152900 RFP JKJ-207565 Hazardous Materials and Waste Disposal Services

SCOPE AND SPECIFICATIONS OF THE

PROPOSAL

goods purchased by Dallas ISD using federal dollars. This proposal may be used with local, state, federal,

and grant-funded programs.

PURPOSE OF REQUEST FOR PROPOSAL (RFP)

This Request for Proposal (RFP) will be for the selected Consultant to be required to manage and perform

all aspects of Hazardous and NonHazardous Material Waste, Biological Waste, Special Waste, Hazardous

Spill, and Chemical Clean-up, Chemical Lab Packing Services, Environmental Compliance, Hazardous

Waste Transportation and Disposal, the monitoring, completion, and timely submission of all forms and

reports required by all environmental regulatory agencies.

PROPOSAL SPECIFICATIONS

The Consultant must demonstrate in their proposal the following items:

1. The Consultant has sufficient experience and competence to perform all the hazardous materials

management and waste disposal duties required.

2. The Consultant shall have the necessary equipment, materials, supplies, and facilities to remove,

transport, and properly dispose of hazardous waste.

3. The Consultant shall be licensed and certified to transport hazardous materials and hazardous waste in

the State of Texas and shall have proper insurance for the transportation of hazardous materials.

4. The Consultant, their analytical laboratories, transporters, and all disposal facilities used for services are

properly permitted and/or certified by all necessary governmental, public, and quasi-public authorities having

jurisdiction over them and the services provided.

5. The Consultant must demonstrate three (3) years prior documented experience of a similar Scope and

Nature in the following three (3) areas:

a. Performance of annual science lab inventories at various school district sites.

b. Conducting investigations, sampling, analysis of hazardous materials located at various school district

sites and making appropriate recommendations.

c. Providing all necessary labor, equipment, supervision, materials and transportation for the proper

packaging, labeling, collection, transporting, testing, storage, and disposal of hazardous waste generated at

various school district sites.

6. The Consultant shall provide and maintain sufficient organization, personnel, and management to carry

out the requirements of this RFP. The Consultant will assign personnel having the necessary experience,

skill and knowledge required to perform the respective services.

7. The Consultant shall provide documentation that employees have obtained the required licenses and

training for the work performed by them pursuant to this RFP, and have received OSHA required medical

exams, and have successfully completed forty (40) hours of hazardous waste training and 8-hour refreshers

as provided for in the Hazardous Waste Operations and Emergency Response Act, 40 CFR Section

1910.120.

8. The Consultant has thoroughly familiarized themselves with all Federal, State, and Local laws,

ordinances, codes, rules, regulations, actions, orders, and permits applicable to the packaging, labeling,

collection, transportation, treatment, testing, storage, clean-up and disposal, manifesting, and permitting of

universal and hazardous waste.

Dallas ISD rev 2.0

Page 3 of 33

Request For Proposal 152900 RFP JKJ-207565 Hazardous Materials and Waste Disposal Services

SCOPE AND SPECIFICATIONS OF THE

PROPOSAL

9. The Consultant is thoroughly familiar with the local conditions under which the services required

hereunder are to be performed.

10. Upon request, the Consultant shall promptly furnish Dallas ISD's Office of Environmental Health and

Safety, any such additional information as is reasonably necessary to verify the consultant's ability to

perform the services required under this contract.

11. During the performance of its services, the Consultant shall comply with all Federal, State, and Local

laws, ordinances, codes, rules, regulations, actions, orders, and permits pertaining to the packaging,

labeling, collection, transportation, treatment, testing, storage, clean-up, and disposal, manifesting and

permitting of hazardous waste, including, but not limited to, the following:

a. USA Environmental Protection Agency (EPA)

b. Texas Commission on Environmental Quality (TCEQ)

c. Texas Department of State Health Services (TDSHS)

d. Texas Department of Transportation (DOT) Regulations

e. Hazardous Waste 40 CFR 8. Occupational Health and Safety (OSHA) 29 CFR

12. The Consultant shall supply emergency response services twenty-four (24) hours a day, seven (7) days

a week. The Consultant shall supply personnel who will respond on site and can be contacted twenty-four

(24) hours a day.

13. Dallas ISD makes no guarantee as to the number or frequency of the spills, and the Contractor will be

requested to provide services on an "as needed " basis only.

INSTRUCTION AND REQUIREMENTS FOR

OFFER SUBMITTAL

The Offeror shall furnish to the District all information and data requested by the District to determine the

Offeror's qualifications and responsibilities. The requested information must be provided using the PDF

version of the solicitation where indicated--do not reference other parts of the Offer or other documents. All

answers must be complete and stand-alone. Failure to follow directions using the PDF version of the

solicitation may result in the Offer being disqualified or deemed nonresponsive. The Offerors shall familiarize

themselves with the relevant conditions in the material and labor markets prior to the submission of an offer.

By submitting an offer, Offeror represents that it has familiarized itself with existing and future market

conditions and agrees to perform in full accordance with the Offer. The Offeror must comply with any

insurance, bid bond, or liability requirements of the District as noted elsewhere in this solicitation document.

The Offeror must include pertinent literature/documentation for the proposed products/goods or services. If

Offeror requires a credit application or similar documentation to conduct business with Dallas ISD after

awarding of any Contract, those documents must be submitted at the time of Offer submission.

Dallas ISD prefers responses to be submitted online via our electronic system. Please register with the

iSupplier portal https:https://www.dallasisd.org/domain/143 This process takes up to a week, Dallas ISD

asks the vendor to please register as early as possible to allow time for electronic responses. Submissions

may be submitted manually. Manual submissions must be delivered to the Procurement Services

Department, in a sealed envelope by the date and time stated. No fax or email submissions will be

accepted. Only one format is needed. The manual submission shall consist of one (1) original hard copy.

The Offeror may submit a manual response by paper via mail/FedEx/UPS etc. before the cutoff date and

time at the following address:

Dallas ISD

Procurement Services

9400 N Central Expwy, Ste 1510

Attn: Staff Member and BID NUMBER

Dallas ISD rev 2.0

Page 4 of 33

Request For Proposal 152900 RFP JKJ-207565 Hazardous Materials and Waste Disposal Services

INSTRUCTION AND REQUIREMENTS FOR

OFFER SUBMITTAL

Dallas, Tx 75231

Does the vendor agree and understand?

-----------------------------------------------------------------------------------------------------------------------------------------------

Type

……………………………………………………………………………………………………………………………..

Circle one from the response values below:

Yes

RFP JKJ-207565 Hazardous Materials and Waste Disposal Services **SOURCING #152900**

Attachment Preview

See also

RFP JKJ-207565 Hazardous Materials and Waste Disposal Services SOURCING #152900