RFP YR-207557 Custodial Supplies, Equipment, and Repair Services **SOURCING #152899**
| Agency: | Dallas Public Schools |
|---|---|
| State: | Texas |
| Type of Government: | State & Local |
| Category: |
|
| Posted: | Mar 4, 2024 |
| Due: | Apr 4, 2024 |
| Solicitation No: | RFP YR-207557 |
| Publication URL: | To access bid details, please log in. |
RFP YR-207557 Custodial Supplies, Equipment, and Repair Services **SOURCING #152899**
Closing Date: 4/4/2024
Closing Time: 2:00 P.M.
Bid Package: RFP YR-207557 Custodial Supplies, Equipment and Repair Services **SOURCING #152899**
Additional Files:
Addendum #1:
Addendum #2:
Addendum #3:
Addendum #4:
Item File #1:
Item File #2:
Attachment Preview
PURCHASING DEPARTMENT
9400 North Central Expressway, Suite 1510, Dallas, TX 75231
(972)925-4100
Request For Proposal 152899
RFP YR - 207557 Custodial Supplies, Equipment and Repair
Services
Dallas ISD rev 1.0
Page 1 of 60
Request For Proposal 152899 RFP YR - 207557 Custodial Supplies, Equipment and Repair Services
Buyer RESENDIZ, YANISE
Email YARESENDIZ@dallasisd.org
1 Header Information
1.1 General Information
First Advertisement Date/Issue Date
Second Advertisement Date
Pre-Proposal Meeting
Questions Deadline
Questions Response from the District
Solicitation Due
Anticipated Evaluation & Sel
Anticipated Approval/Award
03-MAR-2024 08:00:00
10-MAR-2024 08:00:00
18-MAR-2024 10:00:00
20-MAR-2024 16:00:00
22-MAR-2024 16:00:00
04-APR-2024 14:00:00
08-APR-2024 10:00:00
23-MAY-2024 17:00:00
Pre-Proposal
A pre-proposal meeting will be held at 10:00 AM CST via TEAMS video conference on Monday,
March 18, and 2024. Please submit (in writing) any questions regarding this RFP. Only written
questions will be considered. It is highly encouraged that all potential proposers participate and
attend the pre-proposal.
Join TEAMS Meeting: https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting
Meeting ID: 226 103 851 985
Passcode: 9GS9Tt
1.2 Terms
Initial Term: 3
Renewal 1: 1
Renewal 2: 1
Any contract that results from this solicitation and upon Mutual Agreement of the awarded vendor and the
District, may be extended not to exceed a total of 5 years(s). If either party intends not to renew the Contract,
that party must give written notice to the other party no fewer than ninety (90) days prior to the expiration of the
then current term of the Contract. If the District fails to timely exercise any of the options to renew, all remaining
options to renew shall expire and terminate
1.3 Requirements
LENGTH OF CONTRACT
The term of this proposal shall be for a three (3) year agreement with two (2) successive one (1) year
extensions based on the long-range needs of the District and mutual consent of both parties not to exceed
five (5) years total.
SCOPE AND SPECIFICATIONS OF THE
PROPOSAL
The Dallas Independent School District (Dallas ISD or District) is soliciting offers for the goods and/or
services specified in this document.
1. Questions concerning this solicitation document should be addressed, in writing, to the Buyerýs Email.
2. Questions must be submitted by the deadline to allow sufficient time for responses prior to receipt/opening
date/time.
3. Responses to questions other than administrative questions will be provided to all potential offerors by
means of an addendum to the solicitation.
All vendors are encouraged to participate even if vendors are the sole source providers.
This proposal is being issued in accordance with Title 2 of the Code of Federal Regulations (2CFR) Part 200
and ESSER (Elementary and Secondary Emergency Relief) requirements to procure vendors who provide
Dallas ISD rev 2.0
Page 2 of 60
Request For Proposal 152899 RFP YR - 207557 Custodial Supplies, Equipment and Repair Services
SCOPE AND SPECIFICATIONS OF THE
PROPOSAL
goods purchased by Dallas ISD using federal dollars. This proposal may be used with local, state, federal,
and grant-funded programs.
PURPOSE OF REQUEST FOR PROPOSAL (RFP)
This Request for Proposal (RFP) will be for Dallas Independent School District ("the District") custodial
supplies, equipment and repair services needed for all campuses district-wide.
PROPOSAL SPECIFICATION It is imperative to clarify that while the listed manufacturers, including
Tennant, Clarke, Honda, Pacific, EaQle, Rug Boss, and American Drum, are considered for custodial
equipment, parts, and repair services, they will not exclusively be the sole providers. Regular maintenance,
servicing, and repair of mechanical components are essential for optimal performance and longevity of
custodial equipment.
Proposal Specific Questions
1. Are your products environmentally friendly or sustainable?
-----------------------------------------------------------------------------------------------------------------------------------------------
Type
……………………………………………………………………………………………………………………………..
Provide your answer below
2. Do you offer training or support for the operation of your equipment?
-----------------------------------------------------------------------------------------------------------------------------------------------
Type
……………………………………………………………………………………………………………………………..
Provide your answer below
INSTRUCTION AND REQUIREMENTS FOR
OFFER SUBMITTAL
The Offeror shall furnish to the District all information and data requested by the District to determine the
Offeror's qualifications and responsibilities. The requested information must be provided using the PDF
version of the solicitation where indicated--do not reference other parts of the Offer or other documents. All
answers must be complete and stand-alone. Failure to follow directions using the PDF version of the
solicitation may result in the Offer being disqualified or deemed nonresponsive. The Offerors shall familiarize
themselves with the relevant conditions in the material and labor markets prior to the submission of an offer.
By submitting an offer, Offeror represents that it has familiarized itself with existing and future market
conditions and agrees to perform in full accordance with the Offer. The Offeror must comply with any
insurance, bid bond, or liability requirements of the District as noted elsewhere in this solicitation document.
The Offeror must include pertinent literature/documentation for the proposed products/goods or services. If
Offeror requires a credit application or similar documentation to conduct business with Dallas ISD after
awarding of any Contract, those documents must be submitted at the time of Offer submission.
Dallas ISD prefers responses to be submitted online via our electronic system. Please register with the
iSupplier portal https:https://www.dallasisd.org/domain/143 This process takes up to a week, Dallas ISD
asks the vendor to please register as early as possible to allow time for electronic responses. Submissions
may be submitted manually. Manual submissions must be delivered to the Procurement Services
Department, in a sealed envelope by the date and time stated. No fax or email submissions will be
accepted. Only one format is needed. The manual submission shall consist of one (1) original hard copy.
The Offeror may submit a manual response by paper via mail/FedEx/UPS etc. before the cutoff date and
time at the following address:
Dallas ISD rev 2.0
Page 3 of 60
Request For Proposal 152899 RFP YR - 207557 Custodial Supplies, Equipment and Repair Services
INSTRUCTION AND REQUIREMENTS FOR
OFFER SUBMITTAL
Dallas ISD
Procurement Services
9400 N Central Expwy, Ste 1510
Attn: Staff Member and BID NUMBER
Dallas, Tx 75231
Does the vendor agree and understand?
-----------------------------------------------------------------------------------------------------------------------------------------------
Type
……………………………………………………………………………………………………………………………..
Circle one from the response values below:
Yes
No
Dallas ISD rev 2.0
Page 4 of 60
Request For Proposal 152899 RFP YR - 207557 Custodial Supplies, Equipment and Repair Services
COMPANY INFORMATION
Name of the firm making the offer. (W9 name and dba if applicable)
-----------------------------------------------------------------------------------------------------------------------------------------------
Type
……………………………………………………………………………………………………………………………..
Provide your answer below
Company Federal Tax ID Number
-----------------------------------------------------------------------------------------------------------------------------------------------
Type
……………………………………………………………………………………………………………………………..
Provide your answer below
Company Address, City , State, Zip
-----------------------------------------------------------------------------------------------------------------------------------------------
Type
……………………………………………………………………………………………………………………………..
Provide your answer below
Local Telephone Number or Toll-Free Number
-----------------------------------------------------------------------------------------------------------------------------------------------
Type
……………………………………………………………………………………………………………………………..
Provide your answer below
Number of Personnel (non-clerical) employed:
-----------------------------------------------------------------------------------------------------------------------------------------------
Type
……………………………………………………………………………………………………………………………..
Provide your answer below
Number of Personnel (clerical) employed
-----------------------------------------------------------------------------------------------------------------------------------------------
Type
……………………………………………………………………………………………………………………………..
Dallas ISD rev 2.0
Page 5 of 60
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation.
For more information, please visit the Publication URL Web page.
Daily notification on new contract opportunities
With GovernmentContracts, you can:
- Find more opportunities and win more business
- Receive daily alerts for all new bid opportunities
- Get contract opportunities matched to your business
See also
Bid Information Type RFP Status Issued Number PURCH 2324-4 (Instructional Supplies, Materials and
Aldine School District
Bid Due: 5/31/2024
Open Enrollment Hospital Services Solicitation ID: 320-21-00176 | Due Date: 5/31/2024 | Due
State Government of Texas
Bid Due: 5/31/2024
Open Enrollment for Medical Consultant Services Solicitation ID: 3202300048 | Due Date: 4/29/2024
State Government of Texas
Bid Due: 4/29/2024
Open Enrollment for Self-Employment Services Solicitation ID: 3202300134 | Due Date: 10/31/2024 |
State Government of Texas
Bid Due: 10/31/2024
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only as a convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.