RFP JKJ-207531 Multiple Passenger Buses For Student Transport **SOURCING #149874**
| Agency: | Dallas Public Schools |
|---|---|
| State: | Texas |
| Type of Government: | State & Local |
| Category: |
|
| Posted: | Feb 12, 2024 |
| Due: | Mar 21, 2024 |
| Solicitation No: | RFP JKJ-207531 |
| Publication URL: | To access bid details, please log in. |
RFP JKJ-207531 Multiple Passenger Buses For Student Transport **SOURCING #149874**
Closing Date: 3/21/2024
Closing Time: 2:00 P.M.
Bid Package: RFP JKJ-207531 Multiple Passenger Buses For Student Transport **SOURCING #149874**
Additional Files:
Addendum #1:
Addendum #2:
Addendum #3:
Addendum #4:
Item File #1:
Item File #2:
Attachment Preview
PURCHASING DEPARTMENT
9400 North Central Expressway, Suite 1510, Dallas, TX 75231
(972)925-4100
Request For Proposal 149874
JKJ-207531 Multiple Passenger Buses For Student
Transport
Dallas ISD rev 1.0
Page 1 of 39
Request For Proposal 149874 JKJ-207531 Multiple Passenger Buses For Student Transport
Buyer KELLY-JOHNSON, JILLIAN
Email JKELLYJOHNSON@dallasisd.org
1 Header Information
1.1 General Information
First Advertisement Date/Issue Date
Second Advertisement Date
Pre-Proposal Meeting
Questions Deadline
Questions Response from the District
Solicitation Due
Anticipated Evaluation & Sel
Anticipated Approval/Award
11-FEB-2024 08:00:00
18-FEB-2024 08:00:00
27-FEB-2024 09:00:00
28-FEB-2024 17:00:00
01-MAR-2024 17:00:00
21-MAR-2024 14:00:00
25-MAR-2024 09:00:00
23-MAY-2024 18:00:00
Pre-Proposal
A pre-proposal meeting will be held at 9:00 AM CST via TEAMS video conference on Tuesday,
February 27, 2024. Please submit (in writing) any questions regarding this RFP. Only written
questions will be considered. It is highly encouraged that all potential proposers participate and
attend the pre-proposal.
Join TEAMS Meeting: https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting
Meeting ID: 254 648 853 580
Passcode: 8QDRyC
1.2 Terms
Initial Term: 3
Renewal 1: 1
Renewal 2: 1
Any contract that results from this solicitation and upon Mutual Agreement of the awarded vendor and the
District, may be extended not to exceed a total of 5 years(s). If either party intends not to renew the Contract,
that party must give written notice to the other party no fewer than ninety (90) days prior to the expiration of the
then current term of the Contract. If the District fails to timely exercise any of the options to renew, all remaining
options to renew shall expire and terminate
1.3 Requirements
LENGTH OF CONTRACT
The term of this proposal shall be for a three (3) year agreement with two (2) successive one (1) year
extensions based on the long-range needs of the District and mutual consent of both parties not to exceed
five (5) years total.
SCOPE AND SPECIFICATIONS OF THE
PROPOSAL
The Dallas Independent School District (Dallas ISD or District) is soliciting offers for the goods and/or
services specified in this document.
1. Questions concerning this solicitation document should be addressed, in writing, to the Buyer's Email.
2. Questions must be submitted by the deadline to allow sufficient time for responses prior to receipt/opening
date/time.
3. Responses to questions other than administrative questions will be provided to all potential offerors by
means of an addendum to the solicitation.
All vendors are encouraged to participate even if vendors are the sole source providers.
This proposal is being issued in accordance with Title 2 of the Code of Federal Regulations (2CFR) Part 200
and ESSER (Elementary and Secondary Emergency Relief) requirements to procure vendors who provide
Dallas ISD rev 2.0
Page 2 of 39
Request For Proposal 149874 JKJ-207531 Multiple Passenger Buses For Student Transport
SCOPE AND SPECIFICATIONS OF THE
PROPOSAL
goods purchased by Dallas ISD using federal dollars. This proposal may be used with local, state, federal,
and grant-funded programs.
PURPOSE OF REQUEST FOR PROPOSAL (RFP)
This Request for Proposal (RFP) will be for the purchase of diesel, gasoline, and propane to transport
students. Dallas ISD comprises 384 square miles and encompasses the cities of Dallas, Seagoville, Wilmer,
and parts of Lancaster. The District is the second-largest public school district in the state and the 14th-
largest district in the nation. The District serves approximately 155,000 students in prekindergarten through
the 12th grade in 230 schools, employing nearly 20,000 dedicated professionals.
Dallas ISD's student transportation bus fleet consists of over 1000 buses of various passenger sizes, various
manufacturers, various fuels (diesel, gasoline, and propane), and ages ranging from 1998 models to 2022
models. Dallas ISD is initiating a long-term purchase plan to replace an aging bus fleet. Dallas ISD
anticipates purchasing approximately one hundred (100) buses per year for the next five (5) years. Dallas
ISD will accept buses as they are ready, i.e., multiple deliveries, and will pay for each delivery after receipt,
inspection, and acceptance of the buses by Dallas ISD. Offeror is encouraged to provide a detailed delivery
schedule by model and quantity over a specified timeframe in an expedient manner. Dallas ISD desires to
have all the buses be the same manufacturer and model year; however, the District is not averse to having
different manufacturers/model years if necessary or deemed in the best interests of the District.
Specifications for each type of bus (passenger size and fuel type) are identified in the appendix and
specifications under separate cover and incorporated by reference. Specifications are meant to generate
competition, so minor changes/deviations will be considered; however, these changes/deviations must be
noted by the Offeror. District is not directing nor selecting a particular manufacturer or model, the
specifications are designed to provide substantially the capabilities and features desired. Offerors are
encouraged to provide discounts, quantity price breaks, or similar cost-reduction alternatives in their offers.
Offerors may submit purchasing cooperative prices (Buy Board, HGAC, etc.); however, the terms and
conditions of this RFP apply, and offerors must submit documents required in this RFP.
PROPOSAL SPECIFICATIONS
Type A School Buses
1. Purchase gas and/or propane school buses for route and special needs applications
2. Type A, Van Cutaway Style (10, 14, 19, and 26 Passenger sizes)
3. DOT inspection to be included on new buses.
4. Provide training for district fleet technicians and any available diagnostic support.
5. Bus must meet or exceed all current State of Texas Specifications for School Buses as published by the
Texas Department of Public Safety specified under Transportation Code Title 7, Chapter 547.7015,
Education Code 34.002 and Texas Administrative Code, Title 37, Part 1, Chapter 14.
6. The vendor should have an established brick-and-mortar facility to repair school buses, address warranty,
and recall repairs/services within 24 hours.
7. Provide warranty on new school buses: Engine 3 years/36,000 miles; Bumper to Bumper 2 years; Towing
2 years; AC (HVAC) 3 years
8. Vendor must provide detailed floor plans with RFP.
General Fleet Specifications for Type A Buses
1. 6.6L Gasoline engine; GM chassis
2. If available, the vendor must specify engine details for LPG offerings
3. Automatic Transmission 6-speed
Dallas ISD rev 2.0
Page 3 of 39
Request For Proposal 149874 JKJ-207531 Multiple Passenger Buses For Student Transport
SCOPE AND SPECIFICATIONS OF THE
PROPOSAL
4. GVWR: 12,300 for 24 Pax / 14,200 for 30 Pax
5. Wheelbase: Minimum 139" for 24 Pax / 159" for 30 Pax
6. Hydraulic disc ABS brakes
7. 225/75R 16E tires
8. 220 Amp alternator
9. Tilt steering
10. 33 Gallon fuel tank
11. Daytime running lamps
12. Minimum 760 CCA Battery system
13. Cruise control
14. Driverýs cupholder at console
15. Windshield with gradient
16. Front two eyes
17. Rear door vandal lock
18. Electric entrance door with keyed lock and laminated clear full-length glass panels
19. Post-trip inspection monitor {Leave no Student Behind}
20. National School Bus Yellow exterior paint with black trim and rub rails; white interior
21. White-painted roof
22. 1/2" Marine grade plywood subfloor
23. Black floor covering with aluminum aisle trim
24. School name lettering: DALLAS INDEPENDENT SCHOOL DISTRICT or DALLAS ISD if space does not
allow
25. Four sets of Five-digit vinyl bus number decals per bus; for each side of the bus
26. Reflective material full length on each side, outlining the rear perimeter and surrounding all emergency
exits
27. Reflective front and rear bumper striping; yellow
28. Factory installed 70KBTU air conditioning system; OEM dash AC with rear flash evaporator
29. Dark tint laminated split sash windows
30. Black window frames
31. Emergency exit push-out windows one per side
32. Emergency exit roof hatch; one
33. 60,000 BTU Rear heater w/cut-off in the driver area
34. School bus bench seats with 3-point belts and gray vinyl prevail upholstery
35. Modesty panels for left and right barriers
36. LED Interior passenger dome lights & driver's dome on a separate switch
37. LED-mounted light exterior at the entry door
38. Roof-mounted strobe light; low profile
39. Roof-mounted strobe light guard
40. LED Strobing 8-lamp warning light system
41. Illuminated front and rear SCHOOL BUS signs; First Light or district-approved equal
42. Electric-powered LED stop arm; First Light or district-approved equal
43. OEM Stereo with (4) speakers
44. The Driverýs Defog fan is located far right of the windshield
45. 12v or USB power source in the driver area
46. 6x16 Interior mirror
Dallas ISD rev 2.0
Page 4 of 39
Request For Proposal 149874 JKJ-207531 Multiple Passenger Buses For Student Transport
SCOPE AND SPECIFICATIONS OF THE
PROPOSAL
47. OEM Backup camera supplied or with 7" monitor/display
48. Remote-controlled and heated exterior rearview mirrors
49. Overhead driverýs storage compartment
50. Driver side entrance step; solid surface and painted black
51. Front and Rear mud flaps
52. Rear rubber fenderettes around rear wheel well housing
53. One four-digit route changer to be shipped loose
54. REI DVR system with 4-6 cameras and cellular capabilities
55. Samsara (Or equal to) VG54 GPS system
56. Kenwood (Or equal to) NX5800K Two-way radio installed by RF Systems
GENERAL SPECIAL NEEDS FLEET SPECIFICATIONS
1.1000# Wheelchair lift located curbside rear; with interlock. Braun or equal to
2. Full-length seat track on the left side of the aisle
3. Flat floor configuration
4. (4) Universal handicapped decals; one on each side of the bus
5. Lift door vandal lock
6. 60KBTU Wall mounted rear heater
7. LED Dome over lift area
8. (2) Seat belt cutters
9. Evacuation fire blanket
10. (2) Sets of retractable occupant/wheelchair securement restraints w/storage bags
11. Seating requirements
• All seats to be track-mounted
• The first two rows of seats to be integrated child restraint seats
• Seats to cover all possible wheelchair positions
Type C School Buses
1. Purchase Diesel, Gas, and/or propane School Buses for route and special needs applications
2. Type C, Conventional Style (35, 47, 54, and 59 Passenger sizes)
3. DOT inspection to be included on new buses.
4. Provide training for district fleet technicians and any available diagnostic support.
5. Bus must meet or exceed all current State of Texas Specifications for School Buses as published by the
Texas Department of Public Safety specified under Transportation Code Title 7, Chapter 547.7015,
Education Code 34.002 and Texas Administrative Code, Title 37, Part 1, Chapter 14.
6. Have an established brick-and-mortar facility to repair school buses, address warranty, and recall
repairs/services within 24 hours.
7. Provide warranty on new school buses: Engine 5 years/100,000 miles; Bumper-to-Bumper 2 years;
Towing 2 years; AC (HVAC) 3 years.
8. Vendor must provide detailed floor plans with RFP
General Fleet Specifications for Type C Buses
1. Diesel / LPG engine Horsepower rating minimum 240 hp
Dallas ISD rev 2.0
Page 5 of 39
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