Legislative Consultant & Federal Appropriations Services

Agency:	Arkansas state University
State:	Arkansas
Type of Government:	State & Local
Category:	Q - Medical Services
Posted:	Nov 2, 2023
Due:	Nov 16, 2023
Solicitation No:	RFP 24-14
Publication URL:	To access bid details, please log in.

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ARKANSAS STATE UNIVERSITY

REQUEST FOR PROPOSALS

Solicitation Number:

Description:

Department:

SOSLIOCILTIACTIITOANTINIOFONRMDAOTCIOUNMENT

RFP 24-14

Solicitation Issued:

November 2, 2023

LEGISLATIVE CONSULTANT & FEDERAL APPROPRIATIONS SERVICES

Arkansas State University - Systems Office

SUBMISSION DEADLINE

Response Opening

Date:

November 16, 2023

Response Opening

Time:

11:00 A.M. CST

Deliver response submissions for this Request for Qualification to the Arkansas State University -

Procurement Services on or before the submission deadline. Responses received after the submission

deadline may be rejected as untimely.

DELIVERY OF RESPONSE DOCUMENTS

Delivery Address:

Arkansas State University

Procurement Services

2713 Pawnee - Room 101A

Jonesboro, AR 72401

Delivery providers, USPS, UPS, and FedEx deliver mail to Arkansas State University's

street address on a schedule determined by each individual provider. These providers

will deliver to Arkansas State University based solely on the street address. Prospective

Contractors assume all risk for timely, properly submitted deliveries.

Response’s Outer

Packaging:

Seal outer packaging and properly mark with the following information. If outer packaging

of response submission is not properly marked, the package may be opened for response

identification purposes.

• Solicitation number

• Date and time of response opening

• Prospective Contractor's name and return address

Director:

Email Address:

Website:

ARKANSAS STATE UNIVERSITY'S CONTACT INFORMATION

Lisa Glasco

Direct Phone Number:

lglasco@astate.edu

Main Number:

https://www.astate.edu/a/procurement/index.dot

870-972-3449

870-972-2028

SECTION 1 - GENERAL INSTRUCTIONS AND INFORMATION

1.1 PURPOSE

Arkansas State University issues this Request for Proposals (RFP) on behalf of Arkansas State

University's System Office to obtain responses and a contract for… Direct any questions, comments, or

concerns regarding this solicitation to the Procurement Services

Arkansas State University is requesting information from interested qualified firms for the purposes of

consulting and federal appropriations services in Washington DC. This RFP is issued to establish the

existence of qualified firms interested in performing these services for the University system.

1.2 TYPE OF CONTRACT

A. As a result of this RFP. Arkansas State University intends to award a contract to a single consultant.

B. The anticipated starting date for any resulting contract is December 16, 2023, except that the actual

contract start date may be adjusted forward unilaterally by the State for up to three (3) calendar

months. By submitting a signed response to the RFP, the Prospective Contractor represents and

warrants that it will honor its response as being held open as irrevocable for this period.

C. The initial term of a resulting contract will be for one (1) year. Upon mutual agreement by the

Contractor and Department, the contract may be renewed by Arkansas State University for up to six

(6) additional one-year terms or portions thereof, not to exceed a total aggregate contract

term of seven (7) consecutive years.

1.4 SOLICITATION SCHEDULE

A. For informational purposes, Arkansas State University is providing a Solicitation Schedule; however,

dates listed and noted with an asterisk (*) are anticipated dates only and are subject to change at the

discretion of the State.

TABLE A: TENTATIVE SOLICITATION SCHEDULE

ACTIVITY

RFP Issued:

Deadline for Questions on Proposal

DATE

November 2, 2023

November 6, 2023

Responses to Questions posted on website

Public opening of proposals

Completion of proposal review and contract selection

Intent to award letters emailed

Arkansas Legislative Review

November 8, 2023

November 16, 2023

11:00 a.m. CST

November

December

1.5 CLARIFICATION OF SOLICITATION

A. Submit any questions requesting clarification of information contained in this Solicitation in writing via

email by 4:00 p.m., Central Time on or before November 6, 2023 to the Arkansas State University

Director as shown on page one (1) of this Solicitation.

• For each question submitted, the Prospective Contractor should reference the specific

solicitation item number to which the question refers.

• Prospective Contractors’ written questions will be consolidated and responded to by the State as

deemed appropriate. The State’s consolidated written response is anticipated to be posted to

the Arkansas State University website by the close of business on November 8, 2023. If

Prospective Contractor questions are unclear or non-substantive in nature, the State may

request clarification of a question(s) or decline to answer.

B. The Prospective Contractor should notify the Arkansas State University Director of any term,

condition, etc., that precludes the Prospective Contractor from providing a compliant, responsive

submission. Prospective Contractors should note that it is the responsibility of the Prospective

Contractor to seek resolution of all such issues, including those relating to the terms and conditions

of the contract, prior to the submission of a response.

C. Prospective Contractors may contact the Arkansas State University buyer with non-substantive

questions at any time prior to the response opening.

D. An oral statement by Arkansas State University will not be part of any contract resulting from this

solicitation and may not reasonably be relied on by any Prospective Contractor as an aid to

interpretation unless it is reduced to writing and expressly adopted by Arkansas State University.

1.6 DEFINITION OF TERMS

A. Unless otherwise defined herein, all terms defined in Arkansas Procurement herein have the same

meaning herein.

B. “Prospective Contractor” means a responsible offeror who submits a response to this solicitation.

C. The terms “Request for Qualifications”, “RFP,” and “Solicitation” are used synonymously in this

document.

D. “Responsive Submission” means a submission in response to this solicitation that conforms in all

material respects to this RFP.

E. “Shall” and “Must” mean the imperative and are used to identify requirements.

F. “Requirement” means something required.

G. Specification” means any technical or purchase description or other description of the physical or

functional characteristics, or of the nature, of a commodity or service. “Specification” may include a

description of any requirement for inspecting, testing, or preparing a commodity or service for

delivery.

H. “University” means the Arkansas State University. When the term “University” is used herein to

reference any obligation of Arkansas State University under a contract that results from this

solicitation, that obligation is limited to the Department using such a contract.

1.7 PRICING

Prospective Contractor shall not include any pricing in their response. Pricing will be negotiated with the

apparent successful Contractor after the evaluation of responses.

1.8 RESPONSE DOCUMENTS

A. Original Response Packet

1. Prospective Contractors shall submit their resume as their response.

2. The following items are Response Submission Requirements and must be submitted in the

original Response Packet.

a. Original signed Response Signature Page. Signature may be ink or digital.

b. One (1) original hard copy of their resume with information on the response to the Information

for Evaluation section included in the Response Packet. Response must be in the English

language.

3. The following items, which must be submitted prior to a contract award to the Prospective

Contractor, may also be included with the Prospective Contractor’s proposal:

a. EO 98-04: Contract and Grant Disclosure Form, and additional forms including Boycott of Israel.

Etc.

b. Copy of Prospective Contractor’s Equal Opportunity Policy.

4. DO NOT include any other documents or ancillary information, such as a cover letter or

promotional/marketing information.

1.9 ACCEPTANCE OF REQUIREMENTS

A. Unless a Prospective Contractor expressly and conspicuously identifies any exception or exceptions

to any of the Requirements in the Requirements Section(s) of this Solicitation by listing them on the

Prospective Contractor understands and agrees its submission of a response to represent that its

response meets all such Requirements.

B. A Prospective Contractor’s response may be rejected if a Prospective Contractor takes exception to

any Requirements in the Requirements Section(s) of this Solicitation.

1.10 ADDITIONAL TERMS AND CONDITIONS

A. This RFP incorporates all of the Solicitation Terms and Conditions located on the Arkansas State

University website here

(https://www.astate.edu/dA/07f59c6b08/TERMS%20AND%20CONDITIONS%202022%20revised.p

df?language_id=1

B. Any special terms and conditions included in this solicitation shall override the Solicitation Terms and

Conditions.

C. Prospective Contractor agrees and shall adhere to all terms if selected as the successful Contractor.

Items identified as non- negotiable may only be modified if the legal requirement is satisfied and

approved by the State.

SECTION 2 – REQUIREMENTS

2.1 INTRODUCTION

Arkansas State University is requesting information from interested qualified firms for the purposes of

consulting and federal appropriations services in Washington DC. This RFP is issued to establish the

existence of qualified firms interested in performing these services for the University system.

2.2 SPECIFICATIONS

The successful firm must be able show demonstrated competence and qualifications in the following

areas:

1. Awareness and understanding of the United States Congress and its history;

2. Bi-partisan experience and expertise;

3. Experience with House and Senate political procedures;

4. Excellent working relationships with current House and Senate Leadership to achieve

University’s goals and objectives;

5. Experience in securing appropriations and understanding how it relates to the University’s

goals and objectives.

6. Experience with securing federal grants;

7. Experience with securing research related grants;

8. Experience in consultant service issues related to transportation needs;

9. Experience in government representation, regulatory and administrative counsel;

10. Experience in lobbying strategies;

11. Experience with higher education institutions;

12. Experience with federal appropriations process, and knowledge of how to work effectively

with the various appropriations committees and special timelines;

13. Experience with executive branch departments and agencies that afford funding

opportunities for the University.

2.3 PERFORMANCE STANDARDS

A. State law requires that qualifying contracts for services include Performance

Standards for measuring the overall quality of services that a Contractor shall

provide.

B. Arkansas State University may be open to negotiations of Performance Standards prior to

contract award, prior to the commencement of services, or at times throughout the contract

duration. Performance Standards identifies expected deliverables, performance measures, or

outcomes; and defines the acceptable standards.

C. Performance Standards shall not be amended unless they are agreed to in writing and signed

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Legislative Consultant & Federal Appropriations Services

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