On-Call Plumbing Contractors
| Agency: | Arkansas state University |
|---|---|
| State: | Arkansas |
| Type of Government: | State & Local |
| Category: |
|
| Posted: | Feb 7, 2024 |
| Due: | Mar 5, 2024 |
| Solicitation No: | RFP 24-21 |
| Publication URL: | To access bid details, please log in. |
| Bid Number | Commodity | Department | Opening Date |
| RFP 24-21 | On-Call Plumbing Contractors | Facilities Management |
March 5, 2024
11:00 A.M. CST |
Attachment Preview
ARKANSAS STATE UNIVERSITY
REQUEST FOR PROPOSAL
On-Call Plumbing Contractor Services
RFP #24-21
Notice is hereby given that proposals will be accepted by Arkansas State University until 11:00a.m., Central
Time, on March 5, 2024 for On-Call Plumbing Contractor Services.
Submit proposals to:
Arkansas State University
Procurement Services
PO Box 1860
State University, AR 72467-1860
Or
Arkansas State University
Procurement Services
2713-A Pawnee Street
State University, AR 72467
Projected Timetable
The following should be used as a working guide for planning purposes. Arkansas State
University reserves the right to adjust this timetable as required during the course of the process.
ACTIVITY
DATE
RFP Issued:
February 7, 2024
Deadline for Questions on Proposal
February 19, 2024
Responses to Questions posted on website
February 23, 2024
Public opening of proposals
Completion of proposal review and contract selection
March 5, 2024
11:00 a.m. CST
March 2024
Intent to award letters emailed
March 2024
Arkansas Legislative Review
April 2024
Contractor Commences Performance
May 1, 2024
Arkansas State University reserves the right to reject late proposals, any and all proposals, or
waive any irregularities or informalities during the Request for Proposal process.No proposal
may be withdrawn for a period of thirty (30) days after the closing date for submission.
General Terms and Conditions for RFPs can be found here. Please review these terms before signing the
proposal page.
ADMINISTRATIVE OVERVIEW
Background
Arkansas State University enjoys a reputation as a national doctoral granting institution of higher
education as recognized by the Carnegie Foundation as a Research 2 institution. It is the only
comprehensive public university located in this region. Dedicated to teaching, research and
service, the university provides students with the broad educational foundations that help develop
critical thinking and analytical skills, decision-making capabilities, and communication skills.
This institution was founded in 1909 by the Arkansas Legislature as a regional agricultural training
school. It began offering a two-year college program in 1918, then was renamed "First District
Agricultural and Mechanical College" in 1925. A four-year degree program was begun in 1930; A
& M College became "Arkansas State College" in 1933. The Arkansas Legislature elevated the
college to university status and changed the name to Arkansas State University in 1967.
Master's degree graduate programs were initiated in 1955, and A-State began offering its first
doctoral degree, in educational leadership, in the fall of 1992. Programs at the specialist, master’s,
bachelor’s and associate degree levels are available through the various colleges: Agriculture, Neil
Griffin Business, Communications and Liberal Arts, Education and Behavioral Science,
Engineering and Computer Science, Nursing and Health Professions, Sciences and Mathematics,
and University College.
Arkansas State University commitment to excellence in higher education is demonstrated by its
accreditation by The Higher Learning Commission of the North Central Association of Colleges
and Schools, as well as 18 specialized accrediting organizations.
Arkansas State is a member of the Arkansas State University System.
The Mission of Arkansas State University
Arkansas State University educates leaders, enhances intellectual growth, and enriches lives.
1.00 Introduction
Arkansas State University (the “University”) is issuing this Request for Proposal (“RFP”) for the
purpose an on on-call plumbing contractor services.
In order to simplify the University’s task of evaluating all of the proposals we have developed a
format in which all proposals must be prepared. Failure to adhere to this format or to omit any of the
information that is required will result in your firm’s proposal being disqualified.
The contract will be awarded to the vendor, firm, contractor, offeror or proposer (“vendor”) who best
satisfies all of the University’s needs at optimum cost and service performance. Cost will not be the
sole criteria for determining the contract award. Vendors shall state the purchase price of each
individual line item in the Proposal Packet. The University shall issue a firm, fixed-price contract for
the services resulting from this RFP.
Arkansas State University is one of multiple components of the Arkansas State University System. If
another Arkansas State University campus desires to utilize the services of the selected provider, and
the provider agrees, they may enter into an agreement as provided in this RFP. The data,
specifications, and administrative requirements outlined herein are intended to serve as a general
guideline for each proposal. Each firm is expected to submit a fully detailed proposal which
adequately describes the advantages and benefits which the University would realize by accepting its
proposal.
INTERGOVERNMENTAL/COOPERATIVE USE OF PROPOSAL AND CONTRACT: In
accordance with Arkansas Code §19-11-249, this proposal and resulting contract is available
to any college or university in Arkansas that wishes to utilize the services of the selected
proposer, and if the proposer agrees, they may enter into an agreement as provided in this
RFP.
2.00 Issuing Officer and Contract Administrator
Lisa Glasco, CPCP, CPPB, CPPO, NIGP-CPP, APO - Director of Procurement Services
Phone: (870) 972-2028
Email: lglasco@astate.edu
Project Officer: Brian Lasey
Phone: 870-680-4691
Email: blasey@astate.edu
3.00 Anticipated Procurement Timetable
ACTIVITY
RFP Issued:
Deadline for Questions on Proposal
Responses to Questions posted on website
Public opening of proposals
Completion of proposal review and contract selection
Intent to award letters emailed
Arkansas Legislative Review
Contractor Commences Performance
DATE
February 7, 2024
February 19, 2024
February 23, 2024
March 5, 2024
11:00 a.m. CST
March 2024
March 2024
April 2024
May 1, 2024
Solicitation No. 24-21
4.00 Submission of Proposals
No later than 11:00 a.m., provide one signed original (marked “original”) in the response.
The bidder must also provide the bid response in electronic form on a flash-drive
(preferred). Under no circumstance will late bids be accepted. Failure to deliver by
overnight carriers or other such methods shall not be taken into consideration. RFPs
MUST arrive and be time stamped by-our office, located at 2713-A Pawnee, prior to
the time and date specified on the Request for Proposal sheet.
Arkansas State University
Procurement Services
PO Box 1860
State University, AR 72467-1860
Or
Arkansas State University
2713-A Pawnee Street
Jonesboro, AR 72401
5.00 Proposal Format
Each proposer must utilize the Proposal Packet to submit their proposal. The following items are
Proposal Submission Requirements and must be submitted as a hardcopy and electronic copy in the
original Proposal Packet.
A. Original signed Proposal Signature Page. (See Proposal Packet.)
1. One (1) original hardcopy and (1) electronic copy of the proposal response which includes:
a. Proposal response to the Information for Evaluation section included in the
ProposalPacket. Proposal response must be in the English language.
b. Official Solicitation Price Sheet.
6.00 Award and Term
The University reserves the right to reject any or all proposals, or any portion thereof, and re-
advertise if deemed necessary. Awards will be made to the proposer whose proposal conforms
to the RFP and inthe sole judgement of the University, will be the most advantageous to the
University. The proposal may be awarded to one or multiple vendors depending on the
committee recommendation.
As a result of this RFP, the Department intends to award a contract to multiple contractors.
The required services are to commence May 1, 2024, and unless terminated sooner, shall
continue in force for an initial period of five (5) years with the option to extend for two one-
year extensions, in accordance with the original terms of the contract upon mutual agreement
in writing.
7.00 Rejection of Proposals
In order to simplify the University’s task of evaluating all of the proposals we have
developed a format in which all proposals must be prepared. Failure to adhere to this
Solicitation No. 24-21
format or omitting any of the information that is required may result in your firm’s proposal
being disqualified.
8.00 Public Opening of Proposals
A public opening of all Technical/Business proposals will be held March 5, 2024 at 11:00
A.M. CST at
Arkansas State University
Procurement Services
2713-A Pawnee Street
State University, AR 72467
NOTE: When circumstances warrant and at the sole discretion of the University, the
University may elect to conduct the proposal opening entirely via video conference. If the
University makes this election, the University shall post a link to the video conference on its
website. If the bid opening will be conducted entirely via video conference, individuals will
not be permitted to attend in-person.
9.00 Contract Governance and Indemnification
The contract will incorporate the contents of the RFP as well as any negotiated terms and
conditions.Vendors should note the following regarding the University’s contracting authority
and amend their documents accordingly. Failure to conform to these standards will result in
rejection of the proposal.
This contract shall be governed by and constructed in accordance with the laws of the state of
Arkansas. Arkansas State University is an agency of the state of Arkansas and the state and its
agencies are protected from suit by sovereign immunity. Nothing in this contract is intended
to nor shall it waive this sovereign immunity. Any provision of this contract in conflict with
the laws of the state of Arkansas is null and void.
The Bidder shall indemnify and hold harmless the University, its officers, and its employees
from all claims, suits, actions, damages, and costs of every nature and description arising out of
or resulting from the contract or the provision of services thereunder.
The University will cooperate with the Bidder in the defense of any action or claim brought
against Bidder seeking damages or relief for any loss, expense, damage, liability, claim, or
demand eitherat law or in equity for actual or alleged injuries to persons or property arising
from any negligent actor omission by the University or its employees or agents in performance
of this contract. The University also will cooperate in good faith with the Bidder should the
Bidder present any claims of the aforementioned nature against the University to the Arkansas
State Claims Commission and will make reasonable effort to expedite any hearing or other
action before the Commission. However,the University reserves the right to assert in good faith
any and all claims and defenses available to itin any such proceedings before the Commission
or other appropriate forum.
Additionally:
1. The State of Arkansas may not contract with another party to:
1. Indemnify and defend that party for any liability and damages. However, the University
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For more information, please visit the Publication URL Web page.
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