ITN 2023-03OCSA Campus Work Loading Consulting Services

Agency:	University of Central Florida
State:	Florida
Type of Government:	State & Local
Category:	D - Automatic Data Processing and Telecommunication Services R - Professional, Administrative and Management Support Services
Posted:	Oct 31, 2023
Due:	Nov 16, 2023
Publication URL:	To access bid details, please log in.

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SUBMIT OFFER TO:

Via Bonfire Web Portal

UNIVERSITY OF CENTRAL FLORIDA

University of Central

Florida

Phone: (407) 823-2661

www.procurement.ucf.edu

INVITATION TO NEGOTIATE

https://ucfprocurement.bonfirehub.com/opportunities/109579

Contractual Services

Your submission must be uploaded, submitted, and finalized prior to the

closing time on November 16, 2023, at 3:00 p.m. EST. We strongly

recommend that you give yourself sufficient time and at least ONE (1) day

Acknowledgement Form

before the closing time to begin the uploading process and to finalize your

submission. See Appendix 4 for submittal instructions.

Page 1 of 40 Pages

OFFERS WILL BE OPENED November 16, 2023, at 3:00 p.m. EST

ITN NO. 2023-03OCSA

and may not be withdrawn within 120 days after such date and time.

UNIVERSITY ADVERTISING DATE:

ITN TITLE: Campus Work Loading Consulting Services

October 11, 2023

FEDERAL EMPLOYER IDENTIFICATION NUMBER

SUPPLIER NAME

SUPPLIER MAILING ADDRESS

REASON FOR NO OFFER:

CITY - STATE - ZIP CODE

AREA CODE TELEPHONE NUMBER

FAX:

EMAIL:

Government Classifications

Check all that apply

□ African American

□ American Woman

□ Asian-Hawaiian

□ Government Agency

□ Hispanic

□ MBE Federal

□ Native American

□ Non-Minority

□ Non-Profit Organization □ PRIDE

□ Small Business Federal □ Small Business State

POSTING OF PROPOSAL

TABULATIONS

Proposal tabulations with intended award(s)

will be posted for review by interested parties

on the Procurement Services solicitation

webpage and will remain posted for a period

of 72 hours. Failure to file a protest in

accordance with BOG regulation 18.002 or

failure to post the bond or other security in

accordance with BOG regulation 18.003 shall

constitute a waiver of protest proceedings.

I certify that this offer is made without prior understanding,

agreement, or connection with any corporation, firm or person

submitting an offer for the same materials, supplies, or equipment

and is in all respects fair and without collusion or fraud. I agree to

abide by all conditions of this offer and certify that I am authorized

to sign this offer for the Supplier and that the Supplier is in

compliance with all requirements of the Invitation To Negotiate,

including but not limited to, certification requirements. In

submitting an offer to an agency for the State of Florida, the

Supplier offers and agrees that if the offer is accepted, the

Supplier will convey, sell, assign or transfer to the State of Florida

all rights, title and interest in and to all causes of action it may now

or hereafter acquire under the Anti-trust laws of the United States

and the State of Florida for price fixing relating to the particular

commodities or services purchased or acquired by the state of

Florida. At the State’s discretion, such assignment shall be made

and become effective at the time the procurement agency tenders

final payment to the Supplier.

GENERAL CONDITIONS

1. SEALED OFFERS: All offer sheets and this form must be executed and

submitted as specified in Section 2.6. Offer prices not submitted on any

attached price sheets when required shall be rejected. All offers are subject

to the terms and conditions specified herein. Those which do not comply with

these terms and conditions are either automatically rejected with respect to

non-compliance with non-negotiable terms and conditions or may be

rejected, at UCF’s sole discretion, with respect to any other terms and

conditions.

2. EXECUTION OF OFFERS: Offers must contain a manual signature of

the representative authorized to legally bind the Respondent to the

provisions herein. Offers must be typed or printed in ink. Use of erasable ink

is not permitted. All corrections to prices made by the Supplier are to be

initialed.

3. NO OFFER SUBMITTED: If not submitting an offer, respond by

returning only this offer acknowledgment form, marking it "NO OFFER," and

explaining the reason in the space provided above. Failure to respond

without justification may be cause for removal of the company’s name from

the solicitation mailing list. NOTE: To qualify as a respondent, the Supplier

must submit a "NO OFFER," and it must be received no later than the stated

offer opening date and hour.

AUTHORIZED SIGNATURE (MANUAL)

4. PRICES, TERMS AND PAYMENT: Firm prices shall be negotiated and

include all services rendered to the purchaser.

(a) TAXES: The State of Florida is a tax-immune sovereign and exempt from

the payment of all sales, use and excise taxes

(b) DISCOUNTS: Cash discount for prompt payment shall not be considered

in determining the lowest net cost for offer evaluation purposes.

work, offer prices, extensions, and all instructions pertaining to the services

involved. Failure to do so will be at the Proposer’s risk.

(d) INVOICING AND PAYMENT: All Suppliers must have on file a properly

executed W-9 form with their Federal Employer Identification Number prior to

payment processing.

Suppliers shall submit properly certified original invoices to:

Division of Finance

12424 Research Parkway, Suite 300

Orlando, Florida 32826-3249

Invoices for payment shall be submitted in sufficient detail for a proper pre-audit

and post audit. Prices on the invoices shall be in accordance with the price

stipulated in the contract at the time the order is placed. Invoices shall reference

the applicable contract and/or purchase order numbers. Invoices for any travel

expenses shall be submitted in accordance with the State of Florida travel rates

at or below those specified in Section 112.061, Florida Statutes and applicable

UCF policies.

Final payment shall not be made until after the contract is complete unless the

University has agreed otherwise.

Interest Penalties: Supplier interest penalty payment requests will be reviewed

by the UCF vendor ombudsman whose decision will be final.

Vendor Ombudsman: A vendor ombudsman position has been established

within the UCF Division of Finance. It is the duty of this individual to act as an

advocate for Suppliers who may be experiencing problems in obtaining timely

payments(s) from the University of Central Florida. The vendor ombudsman can

be contacted at (407) 882-1082 or by mail at the address in paragraph 4(d)

above.

The ombudsman shall review the circumstances surrounding non-payment to

determine if an interest payment is due, the amount of the payment; and shall

ensure timely processing and submission of the payment request in accordance

with University policy.

5. The Board of Trustees may not request documentation of or consider a

vendor’s social, political, or ideological interests when determining if the vendor

is a responsible vendor. Additionally, the Board of Trustees may not give

preference to a vendor based on vendor’s social, political, or ideological interests.

Invitation to Negotiate Acknowledgment Form (revised 08/08/23)

UNIVERSITY OF CENTRAL FLORIDA

INVITATION TO NEGOTIATE (ITN) NUMBER 2023-03OCSA

FOR

Campus Work Loading Consulting Services

TABLE OF CONTENTS

1.0

INTRODUCTION

1.1

Statement of Objective………………………………………………

1.2

Contract Award……………………………………………………...

1.3

UCF Environment…………………………………………………...

2.0

GENERAL CONDITIONS

2.1

Authorized UCF Representative/Public Notices/UCF Discretion….

2.2

Approximate Calendar of Events……………………………………

2.3

Respondent Communications and/or Inquiries……………………..

2.4

Respondent Conference and Site Visit…………………………….

2.5

Written Addenda…………………………………………………….

2.6

Offer Due/Proposal Opening Date…………………………………

2.7

Section Not Used……………………………………………………

2.8

Evaluation Criteria and Selection Process………………………….

2.9

Posting of Recommended Selection………………………………...

2.10

Offer Validity Period………………………………………………..

2.11

Disposition of Offers/Florida Public Records Law Compliance…….

2.12

Economy of Presentation……………………………………………

2.13

Restricted Discussions/Submissions………………………………...

2.14

Verbal Instructions Procedure………………………………………

2.15

State Licensing Requirements………………………………………

2.16

Parking………………………………………………………………

2.17

Definitions…………………………………………………………...

2.18

Procurement Rules…………………………………………………..

2.19

Force Majeure……………………………………………………….

2.20

Limitation of Remedies, Indemnification, and Insurance………….

2.21

Term of Contract……………………………………………………

2.22

Cancellation/Termination of Contract………...................................

2.23

Assignment and Amendment of Contract…………………………..

2.24

Independent Parties………………………………………………….

2.25

Performance Investigations…………………………………………

2.26

Records……………………………………………………………...

2.27

Public Records………………………………………………………

2.28

Public Records, Service Contracts, Compliance 119.0701, FS

2.29

Severability………………………………………………………….

2.30

Notices………………………………………………………………

2.31

Governing Law and Venue………………………………………….

2.32

Liaison………………………………………………………………

2.33

Subcontracts…………………………………………………………

2.34

Employment of UCF Personnel……………………………………..

2.35

Conflict of Interest…………………………………………………..

2.36

Equal Opportunity Statement……………………………………….

2.37

Waiver of Rights and Breaches……………………………………..

2.38

Headings Not Controlling…………………………………………...

2.39

Employee Involvement/Covenant Against Contingent Fees……….

2.40

Employment of Aliens………………………………………………

2.41

Site Rules and Regulations………………………………………….

2.42

Travel Expenses……………………………………………………..

2.43

Annual Appropriations………………………………………………

2.44

Taxes………………………………………………………………...

2.45

Contractual Precedence……………………………………………..

2.46

Use of Contract by Other Government Agencies…………………...

2.47

Public Entity Crimes………………………………………………...

2.48

Work for Hire……………………………………………………….

2.49

Export Control………………………………………………………

2.50

Nonnegotiable Conditions and Requirements………………………

2.51

Revised Quantities…………………………………………………..

2.52

Family Educational Rights and Privacy Act ………………………...

2.53

Smoke Free Policy…………………………………………………..

2.54

Contact with Minor Children……………………………………… .

2.55

Reporting of Child Abuse…………………………………………..

2.56

Secure Handling of UCF Data………………………………………

2.57

Employee Background Checks……………………………………..

2.58

E-Verify……………………………………………………………

3.0

REQUIRED OFFER FORMAT

3.1

Introduction………………………………………………………….

3.2

Respondent/Offer Sections…………………………………………..

4.0

OTHER REQUIREMENTS ………………………………………

APPENDIX I

TERMS AND CONDITIONS

APPENDIX II CERTIFICATE OF NON-SEGREGATED FACILITIES

APPENDIX III COMPLIANCE AND CERTIFICATION OF GOOD STANDINGS

APPENDIX IV BONFIRE SUBMISSION INSTRUCTIONS FOR SUPPLIERS

ATTACHMENT A APPA LEVELS FOR CUSTODIAL

ATTACHMENT B UCF BUILDING LIST

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solicitation	contact	notes	open bid date
ITN 2023-03OCSA Campus Work Loading Consulting Services * Addendum I	Brandon Orofino	Questions are due October 25, 2023 at 3:00 PM EST Due Date is November 16, 2023 at 3:00 PM EST Topic: Bid Opening on 11/16/23 at 3:00 PM EST Join Zoom Meeting https://ucf.zoom.us/j/91960636623?pwd=Q3pwMDgvZ3NlcUk0Rk5SSUJBNWFJZz09 Meeting ID: 919 6063 6623 Passcode: 351200	11/16/2023

ITN 2023-03OCSA Campus Work Loading Consulting Services

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