Sole Source 2103 - Large Aperture Scintillometers - Scintec Corporation

Agency: University of Central Florida
State: Florida
Type of Government: State & Local
Category:
  • 70 - General Purpose Information Technology Equipment (including software).
Posted: Oct 27, 2020
Due: Oct 30, 2020
Solicitation No: Sole Source 2103
Publication URL: To access bid details, please log in.
solicitation contact notes open bid date
Sole Source 2103 - Large Aperture Scintillometers - Scintec Corporation Trinh Nguyen Sole source posting expires October 30, 2020 Expires 10/30/2020

Attachment Preview

SOLE SOURCE CERTIFICATE AND POSTING NOTICE
Sole Source procurement is when you make a request to purchase product(s) and/or service(s) without
competition when competition is otherwise required. This means that product/service is unique and that
the vendor is the only one from whom the product/service can be provided. In accordance with the
authority granted under applicable Florida Law and Regulation UCF-7.130, the following documentation
is submitted in support of this request.
The purchase requisition can be entered into UCF Financials at any point during the process set forth
herein; however, doing so does not ensure approval of the sole source.
The completed sole source must be approved in the following order:
PI/Researcher/Director/Chair
President/Vice President/Dean
Procurement Specialist
Purchasing Director or designee, who will review and provide a recommendation to approve
or disapprove the sole source to:
Vice President for Administration and Finance and Chief Financial Officer, who will either
directly approve or disapprove the sole source, or forward it to the Provost and Executive
Vice President for input prior to making the final decision.
Contingent upon the approval of all the officers/individuals listed, the sole source shall be posted on
the Purchasing Departments bulletin board for seventy-two (72) business hours. Upon expiration of
said posting period, Purchasing will process a purchase order upon receipt of the requisition.
The usual bidding process shall be conducted if sole source approval is not granted.
Revised 12/9/15
PART I: DEPARTMENT AND VENDOR INFORMATION
Department Name: CREOL
Contact & Phone: Matt Petrone, 3-5138
Purchase Request No.: 485050
Product/Service Cost: $124,200
Company Name: Scintec Corp
Contact Person: Biljana Spasikj
Email: ussales@scintec.com
Title: Sales Rep
Product and/or Service: Two Large Aperture Scintillometers
Telephone: 303-666-7000
Facsimile:
Address: 1730 38th St
City: Boulder
State and Zip: CO 80301
PART II: SOLE SOURCE JUSTIFICATION
All of the below listed points MUST be fully answered on a separate sheet, which MUST be
attached to this form.
1. Describe the product(s) and/or service(s) and anticipated use thereof in laymans language.
2. (A) State in detail why only this and no other product(s)/service(s) will satisfy the
departments requirements.
(B) State why the product(s) and/or service(s) are available from only one source and
how that determination was made. Explain the research conducted to support this claim.
(C) Provide an explanation to support the belief that the price is fair and reasonable.
PART III: SOLE SOURCE CERTIFICATIONS
A. In my professional opinion this is the only product or service that can reasonably meet my
requirement(s)/ specification(s) and this is the only supplier who can provide the product or
service. I further certify that the information contained herein is true and correct to the best of
my knowledge and belief and would withstand any audit or vendor protest.
B. I, the undersigned, certify that I and/or the user do not have a financial interest in the
above named vendor or contractor and that I am unaware of any conflict of interest related
to this purchase.
Robert F. Digitally signed by
Robert F. Crabbs
Crabbs Date: 2020.10.09
Signature 15:31:27 -04'00'
Robert Crabbs (PI)
Printed Name and Title (PI/Researcher/Director/Chair) Date
I, the undersigned hereby concur with the above justification and authorize the acquisition of the
above product(s) and/or service(s) on a sole source basis.
hagan Digitally signed by hagan
Date: 2020.10.09 16:31:16
-04'00'
Signature
David Hagan (Dean)
Printed Name and Title (President/Vice President/Dean) Date
(Delegations not allowed; email from absent approvers acceptable)
Revised 12/9/15
I, the undersigned hereby concur with the above justification and support a sole source approval for
the above product(s) and/or service(s).
See email for approval
Signature
Printed Name and Title (Procurement Specialist)
Date
I, the undersigned hereby concur with the above justification and authorize the acquisition of the
above product(s) and/or service(s) on a sole source basis.
See email for approval
Signature
Printed Name and Title (Purchasing Director/Designee) Date
I, the undersigned hereby concur with the above justification and authorize the acquisition of the
above product(s) and/or service(s) on a sole source basis.
Joseph Trubacz Digitally signed by Joseph Trubacz
Date: 2020.10.27 13:38:43 -04'00'
Joseph Trubacz
10/27/2020
Signature
Printed Name and Title
(Vice President of Administration and
Finance and Chief Financial Officer)
Date
10/27/20 /3:30pm
Date/Time Posted
POSTING NOTICE
10/30/20
Posting End Date
2103
UCF Control No.
Trinh Nguyen
Procurement Specialist
Revised 12/9/15
Sole Source Justification
Scintec Scintillometer Instruments
September 29, 2020
1. Describe the product(s) and/or service(s) and anticipated use thereof in layman’s language.
The requested items are scintillometers, used to make measurements of turbulence and scintillation of
optical beams in the atmosphere. The BLS-900 is used at distances of 1 to 5 Km, while the BLS-2000 is
used out to distances of 15 Km. We use these devices to characterize the atmosphere when studying
the propagation of lasers through the atmosphere to targets. The data generated by these instruments
id used to input into atmospheric models, which are used to support our High Energy Laser weapon
support programs.
2. (A) State in detail why only this and no other product(s)/service(s) will satisfy the department’s
requirements.
The BLS-900 and BLS-2000 Scintillometers are proprietary items from Scintec Corporation. These
devices are considered by the user community to be the standard for making turbulence measurements,
and are the only devices proven to be accurate for long distance measurements. We currently own a
BLS-900, and the new purchase is considered a back-up unit. These devices were bid, by model
number, on a DURIP proposal. This was successful, accepted and funded by the Office of Naval
Research.
3. State why the product(s) and/or service(s) are available from only one source and how that
determination was made. Explain the research conducted to support this claim.
The only other company I know of who makes scintillometers is Kipp & Zonen. I got a quote from them,
however, their unit does not meet our specifications.
The Scintec BLS-2000 unit operates out to 15 Km, which is required. The K&Z unit is only good to 6 Km,
so the K&Z unit will not satisfy requirements. We also have a customer who brings their BLS-2000 unit
here for tests, and we need the same instrument to make meaningful comparison measurements.
We currently have and operate a Scintec BLS-900 instrument. The purchase of a second unit, identical
to the existing one, is critical for back-up and expanded operations. Adding an instrument from a
different manufacturer into our suite of instrumentation would introduce a loss in continuity when
comparing data. We have developed software, infrastructure and training protocols for this unit which
are directly applicable to the new instrument. Costs would be extensive to replace all of this if we
switched to an instrument from a different manufacturer.
On an operational note, when we supported the DOD CABLETRAX testing here two summers ago, one of
the attending groups brought a K&Z unit. They had difficulties making it work. When they returned
home, they left the K&Z unit behind for us to use and make comparisons with our Scintec
instruments. We also had difficulties making it work and could never get results that matched our
units. No one seemed to have confidence in the data produced by the device.
4. Provide an explanation to support the belief that the price is fair and reasonable.
The prices, as quoted, are from the Scintec Corporation. Since they are the only source for these items,
the price is as stated. There is no way to get comparison prices.
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.
Daily notification on new contract opportunities

With GovernmentContracts, you can:

  • Find more opportunities and win more business
  • Receive daily alerts for all new bid opportunities
  • Get contract opportunities matched to your business
ONE WEEK FREE TRIAL

See also

Solicitation #: B210138JJB Project Name: San Carlos Blvd Forcemain Crossing Scope of Work:

Lee County

Bid Due: 3/08/2021

Type Number Description Due By Opening Status 202108 Collection of Solid Waste and

Village of Wellington

Bid Due: 3/24/2021

Solicitation #: B210138JJB Project Name: San Carlos Blvd Forcemain Crossing Scope of Work:

Lee County

Bid Due: 3/08/2021

Prolonged Care Training System with Optimized Physiology Engine Active Contract Opportunity Notice ID

DEPT OF DEFENSE

Bid Due: 3/30/2021

* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only as a convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.