enhance our Graduation Services for the University of Kansas graduating students and faculty.
| Agency: | University of Kansas |
|---|---|
| State: | Kansas |
| Type of Government: | State & Local |
| Category: |
|
| Posted: | Feb 1, 2024 |
| Due: | Mar 1, 2024 |
| Solicitation No: | 02012024 |
| Publication URL: | To access bid details, please log in. |
Bid Information
|
Contact Information
|
Attachment Preview
02012024
Issue Date: 2/1/2024
Questions Deadline: 2/15/2024 05:00 PM (CT)
Response Deadline: 3/1/2024 05:00 PM (CT)
KU Procurement
Contact Information
Contact: Alex Todd
Address: KU Bookstore
Kansas Memorial Union
1301 Jayhawk Blvd
Lawrence, KS 66045
Phone: (785) 864-2445
Email: alextodd@ku.edu
Page 1 of 13 pages
Deadline: 3/1/2024 05:00 PM (CT)
02012024
Event Information
Number:
02012024
Title:
Type:
Request for Proposal
Issue Date:
2/1/2024
Question Deadline: 2/15/2024 05:00 PM (CT)
Response Deadline: 3/1/2024 05:00 PM (CT)
Notes:
KU Bookstore, a division of the Kansas Memorial Union Corporation, a 501©(3)
non-profit, and controlled affiliate of the University of Kansas, is seeking proposals
from qualified companies to enhance our Graduation Services for the University of
Kansas graduating students and faculty.
Bid Activities
Supplier Questions
Deadline for Submissions of Questions or Clarifications
Responses to Vendor Questions
Deadline for Responses to Vendor Questions
Proposal Submission Deadline
Proposal Submission Deadline
Evaluation Period Ends
Selection and Notification
Finalists will be selected and notified.
On-Campus Presentations
Finalists will be scheduled for on-campus presentations from April 15th-26th, 2024.
Award Notification
Contract will be awarded.
Contract Start Date
Bid Attachments
Bid_Terms_&_Conditions_-_UKMC.pdf
Bid Instructions, Terms & Conditions
Regalia RFP - 02012024.pdf
RFP - Regalia; Scope of Project
KU-146a Rev 11-22 (KU Purchasing) FINAL (L0060418-6xB35C2)[3].docx
KU-146a Rev 11-22
2/15/2024 5:00:00 PM (CT)
2/22/2024 5:00:00 PM (CT)
3/1/2024 5:00:00 PM (CT)
3/15/2024 5:00:00 PM (CT)
3/18/2024 5:00:00 PM (CT)
4/15/2024 8:00:00 AM (CT)
5/1/2024 5:00:00 PM (CT)
7/1/2024 8:00:00 AM (CT)
Download
Download
Download
Page 2 of 13 pages
Deadline: 3/1/2024 05:00 PM (CT)
02012024
Bid Attributes
1 Company Background
Provide a brief overview of your company’s history, including how long you’ve been in business and notable
achievements?
(Required: Maximum 1000 characters allowed)
2 References
Can you provide references from academic institutions or organizations you supply to currently?
(Required: Maximum 1000 characters allowed)
3 Product Offerings
What types of regalia products do you offer? Include style and materials used in the construction of your regalia,
and what is the quality/durability of these materials? Do you offer a range of price points to accommodate different
budget requirements?
(Required: Maximum 4000 characters allowed)
4 Quality Assurance
What quality control measures are in place during the manufacturing process? Are samples provided for approval
before full production?
(Required: Maximum 1000 characters allowed)
5 Customization Options
Can regalia be customized to fit the specific needs/preferences of our institution? What customization options are
available – fabric choices, colors, University marks & emblems?
(Required: Maximum 1000 characters allowed)
Page 3 of 13 pages
Deadline: 3/1/2024 05:00 PM (CT)
02012024
6 Environmental Considerations
What sustainable practices are in place during the production of your regalia? Are there eco-friendly material
options available?
(Required: Maximum 1000 characters allowed)
7 Sizing & Fit
How do you ensure accurate sizing for regalia orders? Can you provide sizing charts and samples for reference?
(Required: Maximum 1000 characters allowed)
8 Production & Lead Times
Where are your company’s products manufactured? What is the typical lead time for orders, from initial inquiry to
delivery? Can you accommodate rush orders, and if so, what are the associated costs?
(Required: Maximum 1000 characters allowed)
9 Warranty & Return Policy
What warranty or guarantee is offered for the regalia? What is your policy regarding returns or exchanges if regalia
items arrive damaged or incorrect?
(Required: Maximum 1000 characters allowed)
1 Return Policy - Overstock
0 What is your policy on returns of overstock items?
(Required: Maximum 1000 characters allowed)
1 Production Capacity
1 How many regalia sets does your company produce in a given timeframe? What measures do you have in place to
ensure timely delivery during peak graduation seasons?
(Required: Maximum 1000 characters allowed)
Page 4 of 13 pages
Deadline: 3/1/2024 05:00 PM (CT)
02012024
1 Customer Support - Procurement
2 What kind of wholesale customer support do you provide, both during the ordering process and after delivery?
What channels of communication are available to the wholesale customer? Is there a dedicated support team to
address concerns?
(Required: Maximum 1000 characters allowed)
1 Communication and Support
3 Is there a dedicated support team to address any concerns or issues experienced by the retail customer? What
channels of communication and customer service are made available for retail customers?
(Required: Maximum 1000 characters allowed)
1 Personalized Announcements
4 As it relates to personalized graduation announcements, explain your method for acquisition of event
date/place/time information for departmental and school graduation ceremonies held in addition to the University
Commencement Ceremony and how you manage changes in this information.
(Required: Maximum 1000 characters allowed)
1 Customer Support - Announcements
5 Please outline your customer service approach, regarding personalized announcement customization, and specify
lead times.
(Required: Maximum 1000 characters allowed)
1 Additional Services
6 Do you offer additional services, such as regalia storage, cleaning, or repair, for long-term customer relationships?
(Required: Maximum 1000 characters allowed)
Bid Lines
Page 5 of 13 pages
Deadline: 3/1/2024 05:00 PM (CT)
02012024
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