KU ATLAS Event Planning RFP
| Agency: | University of Kansas |
|---|---|
| State: | Kansas |
| Type of Government: | State & Local |
| Category: |
|
| Posted: | Jan 11, 2024 |
| Due: | Jan 29, 2024 |
| Solicitation No: | 2023386 |
| Publication URL: | To access bid details, please log in. |
Bid Information
|
Contact Information
|
Attachment Preview
2023386
KU ATLAS Event Planning RFP
Issue Date: 1/11/2024
Questions Deadline: 1/19/2024 12:00 PM (CT)
Response Deadline: 1/29/2024 02:00 PM (CT)
KU Purchasing Services
Contact Information
Contact: Carey Keo
Address: Procurement
Strong Hall
1450 Jayhawk Blvd.
Strong Hall
Lawrence, KS 66045
Phone: (785) 864- x0512
Email: carey_keo@ku.edu
Page 1 of 15 pages
Deadline: 1/29/2024 02:00 PM (CT)
2023386
Event Information
Number:
2023386
Title:
KU ATLAS Event Planning RFP
Type:
Request for Proposal
Issue Date:
1/11/2024
Question Deadline: 1/19/2024 12:00 PM (CT)
Response Deadline: 1/29/2024 02:00 PM (CT)
Notes:
Greetings!
Please start your review of the KU ATLAS Event Planning RFP by reading the
RFP Document located in the Attachments tab. The RFP Document explains all
of the key information about our evaluation including Scope of Work, RFP timeline,
evaluation criteria, instructions, and more.
After you review the RFP Document, prepare your submission by working through
each tab from left-to-right here in ION WAVE. Most responses to this RFP will be
addressed in the Attributes tab. However, key milestones can be found in the
Activities tab and any requested documentation should be uploaded in
the Response Attachments tab.
Please Note: All required (i.e. red-starred) fields must be completed to successfully
submit a bid.
Questions should be directed to the assigned Procurement Officer(s)
identified in the Bid Contact Info area in this tab.
However, should you run into any technical (system) challenges or have problems
registering as a supplier in ION WAVE during normal business hours, you can
contact Rob Kottenbrock at rob.kottenbrock@ku.edu. After hours, you can contact
ION WAVE at 866.277.2645 Ext. 4 or support.ionwave@eunasolutions.com with
your technical questions. Please note: Neither Rob, nor ION WAVE can address
questions about the commodity, RFP requirements, or process.
Thank you for your interest in participating in this evaluation and good luck!
#rockchalkjayhawk #goku
Bid Activities
Question Deadline Date
1/19/2024 12:00:00 PM (CT)
Question Deadline has been scheduled for Friday January 19, 2024 at 12:00 pm Noon (CT). All questions received
will be answered on the RFP Pre-proposal Conference.
Pre-proposal Conference
1/24/2024 2:00:00 PM (CT)
The Pre-proposal Conference is scheduled for Wednesday, January 24, 2024 at 2PM CST. We encourage
participating Bidders to attend. Details are in the RFP Document.
RFP Close Date & Time
1/29/2024 2:00:00 PM (CT)
At the time of closing, only the names of those who submitted proposals shall be made public information. No price
information will be released.
Page 2 of 15 pages
Deadline: 1/29/2024 02:00 PM (CT)
2023386
Bid Attachments
KU ATLAS Event Planning Services RFP Document_01.11.2024.docx
KU ATLAS Event Planning Services RFP Document
Download
Requested Attachments
Annual Report/Financial Statements
Publicly traded companies are encouraged to include a recent Annual Report and/or other relevant Financial
Statements here.
State of Kansas Tax Clearance Certificate
Upload State of Kansas Tax Clearance Certificate here.
W-9
(Attachment required)
Please attach a copy of your W-9 dated within the last 12 months.
Staff Resumes/Biographies
Please upload staff resumes/biographies here.
Sample Written Deliverables
Please upload sample written deliverables here.
Other Attachments
Please include any other attachments to your proposal here.
Bid Attributes
1 Company Profile
Please choose from below to describe your company:
Publicly Traded Privately Held
(Required: Check only one)
2 Company Profile
Is your company U.S.-based?
Yes No
(Required: Check only one)
3 Company Profile
Where is your company headquartered? Specify the city and state, as well as the country if not in the U.S.
(Required: Maximum 100 characters allowed)
4 Company Profile
Select the option that best describes your firm's geographical footprint.
Global International
(Required: Check only one)
National
Regional
Local
Page 3 of 15 pages
Deadline: 1/29/2024 02:00 PM (CT)
2023386
5 Company Profile
How many years has your company been in business?
(Required: Numbers only)
6 Company Profile
How many full-time equivalent (FTE) employees does your company have?
(Required: Numbers only)
7 Company Profile
How many part-time employees does your company have?
(Required: Numbers only)
8 Company Profile
Are there any states where your company is not in good standing or otherwise not authorized to do business?
Yes No
(Required: Check only one)
9 Company Profile
If you answered the previous question in the affirmative, in which states are you precluded from doing business?
Please list.
(Optional: Maximum 1000 characters allowed)
1 Financial Health
0 Have you faced any challenges in remaining solvent during the past five years?
Yes No
(Required: Check only one)
1 Financial Health
1 If you answered the previous question in the affirmative, please describe.
(Optional: Maximum 1000 characters allowed)
1 Operations
2 If your company is currently the subject of any material lawsuits which would impede its ability to perform services or
provide goods to KU?
Yes No
(Required: Check only one)
Page 4 of 15 pages
Deadline: 1/29/2024 02:00 PM (CT)
2023386
1 Operations
3 If you answered the previous question in the affirmative, briefly describe the nature of the lawsuit(s). Otherwise,
state "N/A".
(Optional: Maximum 1000 characters allowed)
1 Operations
4 If your company is currently the subject of any adverse media events that may cause reputational harm to KU if we
had a relationship with your company?
Yes No
(Required: Check only one)
1 Operations
5 If you answered the previous question in the affirmative, briefly describe the nature of the adverse media event(s).
Otherwise, state "N/A".
(Optional: Maximum 1000 characters allowed)
1 General Experience & Expertise
6 Please describe your company's business relationship with KU (to the best of your knowledge) by selecting the best
choice below:
My company has never done business with KU.
My company has done business with KU in the past.
My company is currently doing business with KU.
(Required: Check only one)
KU is a present client as well as past client.
1 General Experience & Expertise
7
Do you have a certain type of events that you specialize in? Please describe.
(Optional: Maximum 1000 characters allowed)
1 General Experience & Expertise
8 Do you have experience performing event planning services for public entities (i.e. universities, state government,
federal government)?
Yes No
(Required: Check only one)
1 General Experience & Expertise
9 How many events has your company managed on behalf of public entities (i.e. universities, state government,
federal government) in the past 5 years?
(Required: Numbers only)
Page 5 of 15 pages
Deadline: 1/29/2024 02:00 PM (CT)
2023386
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For more information, please visit the Publication URL Web page.
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