Lawn Care Services - KLETC in Hutchinson KS

Agency:	University of Kansas
State:	Kansas
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Posted:	Apr 30, 2024
Due:	May 14, 2024
Solicitation No:	2644825
Publication URL:	To access bid details, please log in.

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2644825

Issue Date: 4/29/2024

Questions Deadline: 5/3/2024 12:00 PM (CT)

Response Deadline: 5/14/2024 02:00 PM (CT)

KU Procurement

Contact Information

Contact: Julie Bellucci

Address: Procurement

Phone: (785) 864-5613

Email: jbellucci@ku.edu

Page 1 of 7 pages

Deadline: 5/14/2024 02:00 PM (CT)

2644825

Event Information

Number:

2644825

Title:

Lawn Care Services - KLETC in Hutchinson KS

Type:

Request for Proposal

Issue Date:

4/29/2024

Question Deadline: 5/3/2024 12:00 PM (CT)

Response Deadline: 5/14/2024 02:00 PM (CT)

Notes:

The University of Kansas (KU) is issuing this Request for Proposal to obtain

competitive proposals from qualified bidders to provide for Lawn Care Services

including but not limited to mowing, trimming, fertilizing, weed control and edging for

the Kansas Law Enforcement Training Center (KLETC) Campus located at 11009 S.

Hornet Road, Hutchinson, KS 67501.

Bid Activities

Pre-Bid Zoom Meeting

Join Zoom Meeting

https://kansas.zoom.us/j/97690245128

Meeting ID: 976 9024 5128

Passcode: 207092

Billing Information

Address: Kansas Law Enforcement Training

Center

11009 S. Hornet Road

Hutchinson, KS 67501

5/1/2024 1:00:00 PM (CT)

Question Deadline

5/3/2024 12:00:00 PM (CT)

Questions requesting clarification of the Solicitation must be submitted through the University’s ebid Questions Tab,

prior to12:00 Noon CT on May 3, 2024. Each question or clarification should reference the appropriate Solicitation

section.

Bid Close Date and Time

5/14/2024 2:00:00 PM (CT)

Due to Procurement Services working from home bids are to be submitted online via KU's eBid system ONLY. Sealed

electronic bids will be received until 2:00pm local time on May 14, 2024.

Bid Attachments

_2644825 - Lawn Care Services KLETC bid doc.pdf

2644825 - Lawn Care Services KLETC bid doc

Exhibit A - Map of Lawn Care Service area.pdf

Exhibit A - Map of Lawn Care Service area

View Online

Page 2 of 7 pages

Deadline: 5/14/2024 02:00 PM (CT)

2644825

5 - KU-146a Rev 11-22 (KU Purchasing) FINAL.pdf

KU-146a Rev 11-22 (KU Purchasing) FINAL

6 - RFP JCP Language revised from Julie.docx

Jayhawk Community Partners

7 - Required Direct Deposit Contract - REV 11-2019 (6).pdf

Direct deposit form to be filled out by awarded contractor.

View Online

Requested Attachments

W-9

(Attachment required)

W-9 W-9 Please attach a copy of your W-9 dated within the last 12 months. Form can be downloaded at

http://www.irs.gov/pub/irs-pdf/fw9.pdf

State of Kansas Tax Clearance Certificate

(Attachment required)

State of Kansas Tax Clearance Certificate: The University of Kansas strongly supports the State of Kansas Tax

Clearance Process. Vendors submitting bids or proposals which exceed $25,000 shall include a copy of a Tax

Clearance Certification with their submittal. Failure to provide this information may be cause for rejection of vendor's

bid or proposal. Tax Clearances may be obtained at the following website: http://www.ksrevenue.org/taxclearance.html

A “Tax Clearance” is a comprehensive tax account review to determine and ensure that the account is compliant with

all primary Kansas Tax Laws administered by the Kansas Department of Revenue (KDOR) Director of Taxation.

Information pertaining to a Tax Clearance is subject to change(s), which may arise as a result of a State Tax Audit,

Federal Revenue Agent Report, or other lawful adjustment(s). INSTRUCTIONS: To obtain a Current Tax Clearance

Certificate, you must: • Go to http://ksrevenue.org/taxclearance.html to request a Tax Clearance Certificate • Return to

the website the following working day to see if KDOR will issue the certificate • If issued an official certificate, print it

and attach it to your bid response • If denied a certificate, engage KDOR in a discussion about why a certificate wasn’t

issued Bidders (and their subcontractors) are expected to submit a current Tax Clearance Certificate with every bid

response. You must submit this certificate with your bid in the ”Response Attachments” TAB.

References

(Attachment required)

Provide at least three (3) references that have purchased similar items or services from the vendor in the last two (2)

years.

Page 3 of 7 pages

Deadline: 5/14/2024 02:00 PM (CT)

2644825

Bid Attributes

1 Method of Payment

The University of Kansas recognizes the importance of expediting payments to our vendors and suppliers. We are

asking all of our vendors and suppliers to enroll in one of the following electronic payment options: Virtual AP Card

or ACH.

Please choose your method of preferred payment by using the drop down box.

Virtual AP Card is a Visa-based payment card in lieu of a check or standard P-Card to pay for certain purchases

when using the University’s on-line procurement system. Supplier would be required to submit an invoice for the

transaction. No additional charges will be allowed for using the Virtual AP Card.

ACH is an electronic payment program in lieu of a check to pay for purchases. Supplier would be required to submit

an invoice for the transaction. No additional charges will be allowed for using the ACH payment program.

I choose Virtual AP Card

(Required: Check only one)

I choose ACH

2 Submitting Required Documentation - During COVID 19

Each Bidder must attach documents electronically in the Response Attachments Tab of the bid document. To be

given consideration for award, your proposals MUST be received electronically no later than the close date and

time posted in the RFP documents.

All bids must be submitted electronically through this eBid system. No hard copies of bids can be accepted at this time.

If you have any questions, please contact the buyer contact listed in the bid document.

3 State and Local Governmental Entities

State and Local Governmental Entities including but not limited to the Kansas Board of Regents and its member

institutions; KU Medical Center, Kansas State University, Fort Hayes State University, Emporia State, Pittsburg State,

and Wichita State University, as well as Douglas County, City of Lawrence, local Unified School Districts (USD's)

other City and County etc....are permitted to utilize contracts administered by the University of Kansas. Conditions

included in this contract shall be the same for State and Local Governmental Entities. The University has no

responsibility for payments owed by State and Local Governmental Entities. The supplier must deal directly with the

State and Local Governmental Entities. Bidders shall select from available responses provided, to indicate whether

they will offer pricing to the University of Kansas. Refusal could be a consideration in award of this contract.

Yes No

(Required: Check only one)

Bid Lines

Page 4 of 7 pages

Deadline: 5/14/2024 02:00 PM (CT)

2644825

1 Mow all of the irrigated areas and fields, trim, edge, blow off sidewalks around the campus and the fields around

the campus. This is for Weekly Mowing.

(Response required)

Quantity: 1 UOM: Weekly Mowing

Unit Price: $

Total: $

Supplier Notes:

No bid

Alternate specification

(Attach separate sheet)

Additional notes

(Attach separate sheet)

2 Shrub trimming.

(Response required)

Quantity: 1 UOM: Shrub Trimming

Supplier Notes:

Unit Price: $

Total: $

No bid

Alternate specification

(Attach separate sheet)

Additional notes

(Attach separate sheet)

3 Irrigation repair

(Response required)

Quantity: 1 UOM: Hourly Labor Rate

Supplier Notes:

Total:

Additional notes

(Attach separate sheet)

4 Fertilize all irrigated lawn area. Including fertilizer and spot spray of weeds.

(Response required)

Quantity: 1 UOM: Per fertilizer application

Supplier Notes:

Total:

Additional notes

(Attach separate sheet)

5 Ground Sterilant: Spraying of cracks in the coarse with ground sterilant.

(Response required)

Quantity: 1 UOM: Per application

Unit Price: $

Supplier Notes:

Total: $

No bid

Alternate specification

(Attach separate sheet)

Additional notes

(Attach separate sheet)

Page 5 of 7 pages

Deadline: 5/14/2024 02:00 PM (CT)

2644825

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.