City of Great Falls, Montana 2023 Growth Policy RFP

Agency:	City of Great Falls
State:	Montana
Type of Government:	State & Local
Category:	F - Natural Resources and Conservation Services
Posted:	Dec 22, 2023
Due:	Mar 15, 2024
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSALS

CITY OF GREAT FALLS, MONTANA

Planning and Community Development Department

PROFESSIONAL CONSULTING SERVICES FOR

GROWTH POLICY UPDATE

Issue Date: December 22, 2023

Proposals to be due by 5:00 PM MST

March 15, 2024

Table of Contents

RFP General Information

Invitation/Needs Statement

II. Background

III. City of Great Falls Guiding Documents

IV. Communications Regarding this Project

V. RFP Schedule

VI. Submitting a Proposal

VII. Scope of Work

VIII. Proposal Format

IX. Evaluation of Proposals

X. Contract

XI. Addendum to the RFP

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1-2

3-4

REQUEST FOR PROPOSALS

PROFESSIONAL CONSULTING SERVICES FOR

GROWTH POLICY UPDATE

INVITATION/NEEDS STATEMENT: The City of Great Falls is soliciting proposals from

qualified consultant teams to perform a full update to the City of Great Falls Growth Policy, which

is an official public document adopted and used by the City of Great Falls as a guide for making

decisions about development projects, updating the City’s Land Development Code, and

developing policy initiatives related to community development. While the Growth Policy should

focus primarily on land use, the proposed document should also contain population projections, an

economic development strategy, a housing need assessment, an evaluation of local services and

infrastructure, environmental constraints, historic resource inventory, and a future land use map.

The City of Great Falls makes this Request for Proposals (hereinafter referred to as “the RFP”) to

select a qualified Consulting Firm (hereinafter referred to as the Consultant) to assist the

community in developing a revised Growth Policy document that will be presented to the City

Commission for adoption.

II. BACKGROUND: The current Growth Policy was adopted by the City Commission on August 6,

2013. Since 2000, the City of Great Falls has been growing steadily at a rate of about 3% per

decade. However, recent trends indicate that the City is growing in population more rapidly. Great

Falls has been experiencing great strides in redeveloping the downtown as well.

The selected consultant shall work closely with staff to prepare a Growth Policy that includes an

in-depth summary of the items described in the “Scope of Services” section of this document. The

Consultant may make recommendations in regards to the Scope of Services, propose new items or

alterations, and shall generally advise the City regarding the necessary Scope of Services to

complete the project. Any Scope of Services recommendations, proposed new items or alterations,

or general/specific advice shall be presented and discussed in the Proposal.

III. CITY OF GREAT FALLS GUIDING DOCUMENTS:

The following are considered the guiding documents for the project:

 City of Great Galls Growth Policy Update (2013)

 City of Great Falls Downtown Master Plan (2012)

 Extension of Services Plan (2020)

 Great Falls Area Long Range Transportation Plan (Newly updated plan to be adopted)

 Great Falls Housing Market Study (2021)

 Great Falls Medical District Final Master Plan (2007)

 Missouri River Urban Corridor Plan (2004)

 The City of Great Falls Downtown Access, Circulation, and Streetscape Plan (2013)

 City of Great Falls Park and Recreation Master Plan (2016)

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IV. COMMUNICATIONS REGARDING THIS PROJECT: Please direct all communications

regarding the RFP Process to:

City of Great Falls, Planning and Community Development Department,

Growth Policy Project Manager:

Brock Cherry, Director

P.O. Box 5021

Great Falls, Montana 59403

Telephone: (406) 455-8530

E-Mail: Bcherry@greatfallsmt.net

All communications and/or questions concerning this RFP must be submitted in writing via email

only. The deadline for questions is listed in Section V (RFP SCHEDULE). The City will prepare

written responses, delivered to all Consultants who have requested RFPs, and posted on the City’s

website by the date listed in Section V.

The Project Manager is the only individual who can be contacted regarding the Project before

proposals are submitted. Changes to this RFP will be made by formal written correspondence

issued by the City.

V. RFP SCHEDULE: The following is the anticipated schedule for the RFP Process:

Issue RFP:

Last Day to Submit Questions:

Written Responses to Questions:

Due Date of Proposals:

Proposal Ranking Scores sent to Consultants and

Interviews Scheduled:

Interviews and Consultant Selection:

Fee Negotiations:

RFP Agreement is Awarded:

Notice to Proceed:

Plan Adopted:

December 22, 2023

5:00 PM MST on February 9, 2024

February 23, 2024

5:00 PM MST on March 15, 2024

March 29, 2024

April 5, 2024

Finalized by April 19, 2024

May 7, 2024

May 10, 2024

December 2025

VI. SUBMITTING A PROPOSAL: The Consultant shall submit seven (7) hard copies; and one (1)

electronic copy in PDF format on a thumb drive. All proposals shall be bound, sealed, and properly

labeled with the name of the Consultant. Proposal packages may be hand delivered or mailed (mail

must arrive by the submittal deadline) to the following:

Proposal for City of Great Falls Growth Policy

Planning & Community Development Department

P.O. Box 5021

Great Falls, Montana 59403

Sealed proposals must be received at the above address by the time and date indicated in Section

V (RFP Schedule). Proposals received after the scheduled time and date will not be considered.

All supporting materials and documentation must be included with the proposal. The responsibility

for timely delivery lies solely with the Consultant. Faxed and E-Mailed proposals are not

acceptable.

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The City reserves the right to reject any and all Proposals, to waive any irregularities in a Proposal,

or to accept the Proposal(s) which, in the judgment of the proper officials, is in the best interest of

the City. The City reserves the right to accept a part or parts of a proposal unless otherwise restricted

in the RFP or issue a subsequent RFP. The City does not guarantee that any Proposal will be

awarded as a result of this RFP. In the event that an Agreement award is made but the Agreement

is not executed, the City does not guarantee that the Agreement will be re-awarded.

VII. SCOPE OF WORK: If selected, the consultant will be expected to complete the following scope

of work items, including but not limited to:

1. An inventory and analysis of existing planning documents to determine how their data

and policies should be included in the Growth Policy.

2. Development of a webpage to allow the public to participate in plan development and

track project progress.

3. Development of a robust, creative public participation plan.

4. Implement statutory requirements included in Montana Senate Bill 382 and the Montana

Code Annotated (MCA), as well as local planning issues that are specific to the Great

Falls community, including but not limited to:

a. Housing - Identify and analyze existing and potential housing needs for the

projected population.

b. Local services and facilities – Determine the existing and anticipated levels of

public safety and emergency services necessary to serve the projected

population.

c. Economic Development – Assess existing and potential commercial, industrial,

small business, and institutional enterprises.

d. Natural Resources, environment, and hazards – Include inventories and maps

of natural resources, including but not limited to agricultural lands, agricultural

water user facilities, minerals, sand, and gravel resources, forestry lands, and

other natural resources.

e. Land Use and Future Land Use Map – Include a future land use map and a

written description of the proposed general distribution, location, and extent of

residential, commercial, mixed-use, industrial, agricultural, recreational, and

conservation uses of land and other categories of public and private uses.

f. Historic Preservation – Include an inventory of local historic resources and

policies to protect and enhance such resources.

g. Malmstrom – Integrate policies in the Plan with policies to enhance the mission

of the Air Base.

h. Great Falls Public Schools – Integrate policies in the Plan with School District

policies to plan for long term facility needs.

i. Implementation – The land use plan and future land use map must include an

implementation section that:

i. Establishes meaningful and predictable implementation measures.

ii. Provides meaningful direction for the content of more detailed land use

regulations and future land use maps.

iii. Requires identification of those programs, activities, or land use

regulations that may be part of the overall strategy.

VIII. ADDITIONAL SCOPE OF WORK IF POSSIBLE: The City and other Community Partners are

interested in having these additional tasks and services provide if available and depending on

additional project cost:

1. Regarding Great Falls Public Schools

a. Potential School Boundary Adjustments, including recommendations of schools/facilities

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rfp/bid title	due date	status	file attachments	details
City of Great Falls, Montana 2023 Growth Policy RFP	Fri 3/15/24	Open - accepting bids and proposals	City of Great Falls MT 2023 Growth Policy RFP	View Details

City of Great Falls, Montana 2023 Growth Policy RFP

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