Publication 594 (SP) (rev. 07-2018) - The IRS Collection Process (Spanish Versio

Agency: U.S. Government Publishing Office
State: Texas
Type of Government: State & Local
Category:
  • 10 - Weapons
Posted: May 27, 2020
Due: May 28, 2020
Solicitation No: 747322
Publication URL: To access bid details, please log in.
Jacket Number Rev. Office Name Quote Due Date (ET) Date Posted Product Type Title Total Quantity Ship Delivery Date Enter Quote
747322 Dallas Regional Office 5/28/2020 11:00 AM 05/27/2020 Forms Publication 594 (SP) (rev. 07-2018) - The IRS Collection Process (Spanish Versio 67,403 07/08/2020 Enter Quote

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Quotation Request //
US Government Publishing Office
JACKET:747-322
Dallas Regional Office
Quotations are Due By:
1100 Commerce Street, Room 731
(Eastern Time)11:00 AM on 05/28/2020
Dallas TX 75242-
Submit Quotes Online, unless otherwise instructed, via: http://contractorconnection.gpo.gov/openjobs.aspx
Contractor must provide mandatory W-9 form before GPO makes payment.
TITLE: Publication 594 (SP) (rev. 07-2018) - The IRS Collection Process (Spanish Versio
QUANTITY: 67403 paste-on-fold pamphlets.
SUBMISSION OF QUOTES: Vendor to submit quotes via Quick Quote
(https://contractorconnection.gpo.gov/OpenJobs.aspx). Late quotes will not be accepted. All problems
submitting quotes via Quick Quote must be reported prior to bid opening time to Jim Hunt at the Dallas
Regional Office at (214) 767-0451 X5.
.
TRIM SIZE: 8-1/2 x 11" flat (then fold to 3-2/3 x 8-1/2")
PAGES: 12 pages
SCHEDULE:
Furnished Material will be available for pickup by 05/28/2020
Ship complete by 07/08/2020
F.O.B. destination and F.O.B. contractor's city/origin - See Below
Shipments over 750 lbs. ship via IRS-supplied Government Bill of Lading (GBL). Shipments under 750
lbs. ship via an IRS-supplied UPS account. Contact William Pang at 469-801-0749 or
william.L.pang@irs.gov at least seven (7) workdays prior to shipment to arrange for GBLs or UPS account.
Reference GPO Jacket 747-322/Requisition 2020-05829.
The two (2) small shipments to IRS Dallas, TX; and the 200 blue label copies deliver f.o.b. destination at
contractor's expense. Include the cost for these two (2) shipments in your quote.
Contractor must notify the ordering agency on the same day that the product ships/delivers via e-mail sent
to william.L.pang@irs.gov and jhunt@gpo.gov. The subject line of this message shall be "Distribution
Notice for Jacket 747-322/Requisition 2020-05829". The notice must provide all applicable tracking
numbers, shipping method, and Title. Contractor must be able to provide copies of all delivery, mailing, and
shipping receipts upon agency request.
All expenses incidental to picking up and returning materials, and furnishing samples must be borne by the
contractor. Also, refer to Articles 5 and 6, Supplemental Specifications, GPO Contract Terms, Publication
310.2, revised January 2018.
Doing Business with GPO Customer Services During Coronavirus Pandemic:
Contractors should continue performance on contracts. Contractors must continue to fully comply with the
terms and conditions of these contracts. Deliveries, proof approvals, and press sheet inspections for
agencies may be impacted. It is requested that contractors contact a Government employee at the delivery
location to confirm their availability to receive prior to shipping.
Page 1 of 7
GPO Contract Terms (GPO Pub. 310.2, effective December 20, 1987 (Rev. 1-18)) applies.
Reports of Fraud, Waste, and Abuse can be made in strict confidence to the GPO Inspector General toll-free National Hotline 1-800-743-7574.
JACKET: 747322
DEPARTMENT OF THE TREASURY 0-05829 BAC: 4830 63
Your Contract Administrator is: James Hunt Call: (214) 767-0451 Written By: jhunt Reviewed By:
Schedules and other adjustments will be made in accordance with GPO Contract Terms. Caution should be
used to safeguard all products should any delivery delays be imposed by the Government.
As a reminder, contractors must furnish contract compliance information required in accordance with GPO
Contract Terms, Contract Clause 12: Notice of Compliance With Schedules.
Contractors should immediately contact your GPO contract administrator(s) and/or contracting officer(s) to
identify impacted orders if any delay is anticipated, including temporarily closure of a production facility or
the planned suspension of any services.
If you have any questions on a particular contract, please contact the Customer Services contract
administrator and/or contracting officer for your contract (best method of communicating with them is via
email). Office team e-mail addresses can be found at
https://www.gpo.gov/how-to-work-with-us/agency/services-for-agencies/procurement-services-team.
QUALITY LEVEL: 3 Quality Assurance Through Attributes (GPO PUB 310.1, effective May 1979 (Rev.
9-19)) applies.
DESCRIPTION:
PRINTING: Paste-on-fold pamphlets print head to head in black ink. Copy is type, rules, solids, reverses
and line-art illustrations. Adequate gripper margins. After printing, trifold to a finished size of 8-1/2 x
3-2/3" with the Publication Number facing out.
This specification includes attachment(s) that is/are an integral part of the specifications.
Note: Contractors receiving this specification via fax machine will need to go on-line to the 'Online Small
Purchase Opportunities' link within the GPO Contractor Connection section at the GPO web site, located at
https://contractorconnection.gpo.gov/OpenJobs.aspx in order to download the solicitation Attachment
herewith. Contractors viewing this solicitation on-line can download the Attachment by proceeding to the
end of this solicitation and clicking on the "Download Attachments" link.
All parties can obtain an e-mail copy of the attachment(s) prior to quotation deadline by e-mailing
jhunt@gpo.gov with their request. Please include jacket number in subject line, request attachments in body
of e-mail, and include alternate e-mail address if other than the sending e-mail address.
No additional payment will be allowed for the correction of errors due to the failure of the contractor to
examine the attachments and thoroughly understand the nature and extent of the work to be performed.
MATERIAL FURNISHED: Contractor to pickup at GPO. An Adobe Acrobat PDF file; all packing,
labeling, and palletizing instructions and the purchase order will be emailed to contractor upon award.
Contractor to download the "Labeling and Marking Specifications form" (GPO Form 905, R. 7-15) from
gpo.gov, fill in appropriate blanks, and attach to shipping containers.
Color Mode detected is CMYK. Fonts are embedded.
ELECTRONIC PREPRESS:
Prior to image processing, the contractor shall perform a basic check (preflight) of the furnished media and
publishing files to assure correct output of the required reproduction image. Any errors, media damage, or
data corruption that might interfere with proper file image processing must be reported to the contract
Page 2 of 7
GPO Contract Terms (GPO Pub. 310.2, effective December 20, 1987 (Rev. 1-18)) applies.
Reports of Fraud, Waste, and Abuse can be made in strict confidence to the GPO Inspector General toll-free National Hotline 1-800-743-7574.
JACKET: 747322
DEPARTMENT OF THE TREASURY 0-05829 BAC: 4830 63
Your Contract Administrator is: James Hunt Call: (214) 767-0451 Written By: jhunt Reviewed By:
administrator within 24 hours of receipt of the Government furnished material.
The contractor will be responsible for creating or altering any necessary trapping, setting proper screen
angles and screen frequency, and defining file output selection for the imaging device being utilized.
Furnished files must be imaged as necessary to meet the assigned quality level.
When required by the Government, the contractor shall make minor revisions to the electronic files. Prior
to making any revisions, the contractor shall copy the furnished files and make all changes from the copy
unless otherwise indicated.
A Form 2040 in PDF fillable Adobe Acrobat 6.0 file format will be provided by email to the contractor.
Contractor is required to have internet access, provided through their internet service provider with e-mail
and a web browser equivalent to Internet Explorer 5.0 or Netscape 4.0. The contractor is also required to
have Adobe Acrobat 6.0 (or higher) software (not Adobe reader). An email address must be provided to
GPO upon award for the IRS to email the form.
The contractor is required to complete and email Form 2040 daily to the IRS when shipping begins. The
majority of the information will be included in the report from the IRS to the contractor, but the contractor
is responsible for the verification and correctness of information supplied back to the IRS. If there is any
information missing or incorrect, contact GPO immediately for instructions. The contractor must revise the
Electronic Form 2040 and transmit via email to IRS each day the product ships.
A carton label to be completed by the contractor will be provided with the 2040. The labels must be
generated from the electronic file provided (No handwritten information is acceptable and there must be a
bar code on the label). When a carton quantity of "0" (zero) is on the pdf label received, the contractor must
electronically revise the pdf with the packing quantity to ensure the proper information will be embedded in
the bar code. Failure of the contractor to revise the pdf electronically will result in the shipment being
rejected and re-labeled at the contractor's expense. If requested by the department, the contractor must send
an electronic PDF proof of the label prior to reproducing.
PAPER: * Must be in accordance with JCP Paper Specification Standards in effect on date of this order
JCP Code* A15, Newsprint, Basis Size 24 X 36" Basis Weight 30-32 lb
Paper weight and brightness must be uniform throughout entire press run.
BIDDERS, PLEASE NOTE: GPO has issued a new Government Paper Specification Standards, No. 13,
dated September 2019. Prospective bidders should carefully read this publication as the applicable
standards within become an integral part of this contract. The document is posted at
https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards along with a list of major
revisions.
COLOR OF INK:
Black
PRINT PAGE: Head to Head
MARGINS: Adequate Gripper.
PROOFS:
Contractor to submit one Press Quality PDF soft proof (for content only) using the same Raster Image
Processor (RIP) that will be used to produce the final printed product. PDF proof will be evaluated for text
flow, image position, and color breaks. Proof will not be used for color match. Contractor must call Jim
Page 3 of 7
GPO Contract Terms (GPO Pub. 310.2, effective December 20, 1987 (Rev. 1-18)) applies.
Reports of Fraud, Waste, and Abuse can be made in strict confidence to the GPO Inspector General toll-free National Hotline 1-800-743-7574.
JACKET: 747322
DEPARTMENT OF THE TREASURY 0-05829 BAC: 4830 63
Your Contract Administrator is: James Hunt Call: (214) 767-0451 Written By: jhunt Reviewed By:
Hunt at 214-767-0451 x5 to confirm receipt.
Email proofs on or before June 2, 2020.
The proofs will be checked for quality and compliance with these specifications, approved or approved with
comments and the contractor will be notified within TWO (2) working days after receipt. If, in the opinion
of the GPO and/or Department, the proofs are not a true representation of the furnished copy, or contain
noticeable defects they will be rejected must be corrected and reproofed at no additional expense to the
Government. The schedule stated elsewhere in these specifications CANNOT be extended to allow for such
reproofing.
Email proofs to william.L.pang@irs.gov; contractor must also copy contract administrator at
jhunt@gpo.gov. GPO jacket number 747-322 must appear in the "Subject" line on all emails.
If the contractor cannot provide an acceptable set of PDF proofs by this date or within a reasonably
sufficient time to allow for proof review and printing BEFORE THE ESTABLISHED DELIVERY DATE,
he/she may be required to show cause as to why the contract should not be terminated for default.
NOTE: The day the email is sent is not the first workday of the schedule.
CONTRACTOR MUST NOT PRINT PRIOR TO RECEIVING AN "OK TO PRINT"
BINDING:
Paste on Back Fold.
Paste-on-fold, then fold pamphlets from 8-1/2 x 11" to 8-1/2 x 3-2/3", Notice number out.
PACKING:
CONTRACTOR MUST PACK 600 FORMS PER SHIPPING CONTAINER.
CONTRACTOR MUST FOLLOW the "packing requirements for standard IRS stuffers" (IRS Document
12336-A). Contractor must ensure bundles are compressed so they remain tight and edges do not fan or curl
during transit and storage (see attachments.)
At the point the forms are bundled per the specifications, the contractor may be required to email photos of
the bundled product and written assurance that the requirements are being met as per IRS Document
12336-A (see attachments). The bundled product photo would be subject to agency approval prior to
packaging.
Contractor MUST use pallet specifications (IRS Documents 12321 and 12321-A) for all forms.
Contractor must follow ALL packing/labeling/palletizing requirements furnished (see attached) and
applicable sections of IRS Publication 4803 (IRS Packing and Shipping for Published Products). Do NOT
substitute IRS labels. Any deviation in packing, labeling and/or shipping requirements may be cause for
rejection of order and the contractor will have 48 hours to correct any deficiency. If not corrected in that
time frame, the Government will correct at contractor's expense.
NOTE: Bidders may request an emailed copy of IRS Publication 4803 prior to bid opening by emailing
jhunt@gpo.gov. Failure to request copy of IRS Publication 4803 before bid opening will not relieve
contractor from the responsibility to perform after award. No additional payment will be allowed for the
Page 4 of 7
GPO Contract Terms (GPO Pub. 310.2, effective December 20, 1987 (Rev. 1-18)) applies.
Reports of Fraud, Waste, and Abuse can be made in strict confidence to the GPO Inspector General toll-free National Hotline 1-800-743-7574.
JACKET: 747322
DEPARTMENT OF THE TREASURY 0-05829 BAC: 4830 63
Your Contract Administrator is: James Hunt Call: (214) 767-0451 Written By: jhunt Reviewed By:
correction of errors due to the failure of the contractor to examine a copy of IRS Publication 4803 and
thoroughly understand the nature and extent of the work to be performed. Submitting a bid without viewing
the copy of IRS Publication 4803 is at the bidders own risk.
Please see Publication 4803 - IRS Packaging and Shipping. Notable sections included: Carton
Specifications (pg. 14), Packaging (pg. 12), Labeling (pg. 17), Palletizing (pg. 21), Form 2040, IRS
Electronic Distribution Form (pg. 25), and CPS Stuffers requirements (pg. 42).
NOTE: CPS Stuffers requirements (pg. 42) - Bundles must be compressed so that the bundles are tight and
the edges do not fan or curl.
See attached Distribution List (2040), contractor MUST use and complete IRS provided carton labels as
needed. Contractor to complete Online 2040 attachment. Shipping and Palletizing specs attached. CARTON
LABELS WILL BE PROVIDED VIA EMAIL along with the Online 2040.
===============================================
DEPARTMENTAL RANDOM COPIES (BLUE LABEL): 200 random copies constitute a part of the total
quantity ordered, and no additional charge will be allowed. The contractor will be required to sign a
statement furnished by GPO certifying that copies were selected as directed. (NOTE: contractor must use
the electronic supplied label for this shipment and must follow the packing instructions).
These randomly selected copies must be packed separately and identified by a special Government
furnished blue label (GPO Form 2678), affixed to each affected carton. Additional labels, if needed, are to
be reproduced on blue stock. The container and its contents shall be recorded separately on all shipping
documents and delivered to the address indicated in distribution, separately from any other distribution to
this destination. Submit a copy of the signed Government-furnished "Certificate of selection of Random
Copies", along with the Department Random copies.
DISTRIBUTION:
The following shipments are f.o.b. contractor's city via IRS-supplied GBLs or UPS account. Full addresses
are included on the IRS Form 2040 (Distribution/Shipping List) provided by the IRS.
IRS/DETROIT - CPS EAST WHS
AECOM: MACK PETERSON (313-420-7906)
985 MICHIGAN AVE
DETROIT, MI 48226-1128
---------------------------67,200 copies in 112 cartons.
The following deliveries are f.o.b. destination at contractor's expense. Full addresses are included on the
IRS Form 2040 (Distribution/Shipping List) provided by the IRS. These should delivery on or before July
8, 2020.
IRS/CPS EAST WAREHOUSE
Attn: BLS/Mack Peterson (313-420-7906)
985 MICHIGAN AVE
DETROIT, MI 48226-1128
-------------------------200 copies.
Page 5 of 7
GPO Contract Terms (GPO Pub. 310.2, effective December 20, 1987 (Rev. 1-18)) applies.
Reports of Fraud, Waste, and Abuse can be made in strict confidence to the GPO Inspector General toll-free National Hotline 1-800-743-7574.
JACKET: 747322
DEPARTMENT OF THE TREASURY 0-05829 BAC: 4830 63
Your Contract Administrator is: James Hunt Call: (214) 767-0451 Written By: jhunt Reviewed By:
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