RFP03252024ANW Food Service Management Company

Agency:	Memphis City Schools
State:	Tennessee
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Posted:	Mar 21, 2024
Due:	Mar 27, 2024
Publication URL:	To access bid details, please log in.

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REQUEST FOR

PROPOSAL

FOOD SERVICE MANAGEMENT

COMPANY FIXED PRICE

CONTRACT

During the solicitation process, Respondents are not permitted to contact Memphis-Shelby

County Schools Board Members and staff regarding the posted solicitation. Failure to adhere

to this requirement may subject the respondent to immediate disqualification.

NAME OF FIRM

ADDRESS

EMAIL ADDRESS

PHONE #

FAX #

CITY

STATE

ZIP CODE

AUTHORIZED REPRESENTATIVE NAME

Section 1: Instructions to Bidders

1.1 Notice of Request for Proposals – Seeking proposals for providing food service management

services for Memphis-Shelby County Schools participation in the United States Department of

Agriculture’s School Nutrition Programs and sets forth the terms and conditions applicable to the

proposed procurement. Upon acceptance, this document shall constitute the Fixed -Fee contract

(Contract) between the offeror and the school food authority.

1.2 Pre-proposal meeting/facility tour is scheduled for this project and the respondents are required

to sign-in at the Central Nutrition Center at the stated date/time and locations listed below

Attendance is mandatory.

• Central Nutrition Center, 3176 Jackson Avenue Memphis, TN 38112 on March 4, 2024, at

8:30 am CST.

o Georgian Hills Middle, 3925 Denver Rd. Memphis, TN 38127

o Chimneyrock Elementary, 8601 Chimneyrock Blvd. Cordova, TN 38016

o Bolton High, 7323 Brunswick Rd. Memphis, TN 38002

• Central Nutrition Center, 3176 Jackson Avenue Memphis, TN 38112 on March 5, 2024, at

8:30 am CST.

o A.B. Hill Elementary, 345 E Olive Ave. Memphis, TN 38106

o Chickasaw Middle, 4060 Westmont Memphis, TN 38109

o Oakhaven High, 3125 Ladbrook Rd. Memphis, TN 38118

1.3 The list of all schools to be serviced.

1. A B Hill Elementary, 345 E Olive Ave. Memphis, TN 38106, 901-416-6967

2. Idlewild Elementary, 1950 Linden Ave. Memphis, TN 38104, 901-416-9053

3. Kingsbury Elementary, 4055 Bayliss Memphis, TN 38108, 901-416-8255

4. Springdale Elementary, 800 N. Hollywood St. Memphis, TN 38108, 901-416-4975

5. Scenic Hills Elementary, 3450 Scenic Hwy. Memphis, TN 38128, 901-416-0747

6. Georgian Hills Middle, 3925 Denver Rd. Memphis, TN 38127, 901-416-0850

7. Germantown Elementary, 2730 Cross Country Dr. Germantown, TN 38138, 901-416-0945

8. Hickory Ridge Middle, 3920 Ridgeway Rd. Memphis, TN 38115, 901-416-8384

9. Chimneyrock Elementary, 8601 Chimneyrock Blvd. Cordova, TN 38016, 901-416-9974

10. Cordova Elementary, 750 N. Sanga Rd. Cordova, TN 38018, 901-416-1708

11. Mitchell High, 658 W. Mitchell Rd. Memphis, TN 38109, 901-416-8615

12. Chickasaw Middle, 4060 Westmont Memphis, TN 38109, 901-416-6564

13. Winchester Elementary, 3587 Boeingshire Dr. Memphis, TN 38116, 901-416-3163

14. Oakhaven High, 3125 Ladbrook Rd. Memphis, TN 38118, 901-416-9763

15. Barrett's Chapel , 10280 Godwin Rd. Memphis, TN 38002, 901-416-0323

16. Bolton High, 7323 Brunswick Rd. Memphis, TN 38002, 901-416-2121

17. Evans Elementary, 4949 Cottonwood Memphis, TN 38118, 901-416-8483

18. Sheffield High, 4315 Sheffield Ave. Memphis, TN 38118, 901-416-9714

1.4 Area map of the school sites.

1.5 Bid submission date (see 2.2).

1.6 No interpretation of the meaning of the specifications or other documents will be made to any

Supplier orally. Questions shall be submitted in writing to A’Ishah Williams at

williamsa38@scsk12.org. (see 1.11). To be given consideration, the questions must be received

NO LATER THAN March 11, 2024 @ 11:00 a.m. CST. Questions that are deemed to be substantive

in nature will be responded to in the form of an addendum and posted on SCBE website

www.scsk12.org/procurement/bids. Please do not submit questions in PDF format.

1.7 Hereinafter, school food authority (SFA) shall refer to Memphis-Shelby County Schools.

1.8 Hereinafter, Food Service Management Company (FSMC) shall refer to the contractor awarded this

contract.

1.9 If clarification of the specifications/instructions is required, the SFA will clarify the

specifications/instructions in the form of an addendum issued to all prospective respondents. If

the SFA issues any changes to this Request for Proposal (RFP), acknowledgement of receipt of

such changes should be made to the SFA in writing attention: A’Ishah Williams, signed by an

individual authorized to legally bind the respondent, and included in the respondent’s proposal

package. If changes to the RFP are not acknowledged, the SFA retains the right to reject the bid as

non-responsive. No addenda will be issued within seven working days of proposal due date/time.

Should the SFA determine that clarification of the specifications/instructions is necessary within

seven working days of the proposal due date/time, the due date/time of proposals will be delayed

to allow issuing of an addendum.

1.10 The subject matter of this RFP is subject to legislative changes either by the federal or state

government. If any such changes occur prior to contract award, then all bidders will have the

opportunity to modify their bids to reflect such changes. If any such changes occur after a contract

award has been made, then the SFA (i) reserves the right to negotiate modifications to the

contract reflecting such legislative changes; and (ii) shall have no obligation to provide

unsuccessful bidders with the opportunity to modify their proposals to reflect such legislative

changes.

1.11 RFP Timeline:

- February 20th, 2024, RFP Post

- March 4th & 5th, 2024, 8:30 am Mandatory Pre-Proposal Meeting/Facility Tour

- March 11th, 2024, 11:00 am Questions Due

- March 14th, 2024, Q & A Post on Website

- March 25th, 2024, proposals due by 11:00 am CST

- April 1st - 5th, 2024, tentatively dates for vendor presentation/taste testing

- July 1st, 2024, awarded vendor begin services

Section 2: General Conditions

2.1 The successful proposer shall provide the SFA with a performance bond in the amount of 20% of

the contract price. The bond shall be executed by the FSMC and a licensed surety company listed

in the current Department of Treasury Circular 570. Only those bonding and surety companies

contained in the current Treasury Circular 570 may be used to obtain the required bonding. The

Treasury Circular is published annually, for the information of Federal bond-approving officers

and persons required to give bonds to the United States. All certificates of Authority expire June

30, and are renewable July 1, annually. The performance bond shall be furnished not later than

ten days following award of the contract, but in all cases prior to commencement of performance.

The term of the bond shall be one year, and it may be extended by a Continuation Certificate.

2.2 Proposals shall be submitted on the forms provided with these specifications and saved on a USB.

Proposals (10 copies and 1 USB) shall be in a sealed envelope properly marked with the title of the

RFP, the due date and time, and delivered to 3176 Jackson Avenue Memphis, TN 38112 on or

before March 25th 11:00 am CST, where they will be opened and reviewed. All certifications

contained herein must be signed and submitted with the proposal. The intent to award

notification shall be communicated by email to all respondents.

2.3 Proposal submitted after the date and time specified will not be considered. Postmarks or dating

of documents will be given no consideration in the case of late proposals.

2.4 The SFA reserves the right to reject any or all proposals when there are sound documented

reasons to do so, or if the FSMC does not submit all required proposal documents.

2.5 The SFA will not give any relief for errors or omissions to this document.

2.6 The SFA will not allow deviations or exceptions from the specifications and conditions of this

document.

2.7 Only complete proposals responsive to this invitation are eligible for consideration. The

submission of the proposals indicates that the respondent is informed of the specifications and

conditions required for consideration.

2.8 The SFA will not allow any changes to the proposal after submission.

2.9 Once opened, no proposal modification will be allowed without written approval from the SFA.

2.10 The SFA’s officers, employees, or agents shall neither solicit nor accept gratuities, favors, nor

anything of monetary value from contractor nor potential contractors in connection with this RFP.

All officers, employees, and agents of the SFA shall abide by the applicable standards of conduct

regarding procurement which policy is incorporated here by reference.

2.11 The SFA reserves the right to investigate each respondent’s ability to fulfill the terms of this RFP.

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

RFP03252024ANW Food Service Management Company

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