Denver Public Schools
Construction Services / Strategic Sourcing
1617 S. Acoma St.
Denver, Colorado 80223
SCHOOL DISTRICT NO. 1 IN THE
CITY AND COUNTY OF DENVER AND STATE OF COLORADO
PROJECT: LED Lighting Retrofit Bundle #5
District Wide - Multi Site
April 17, 2018
2171 East 74th Ave,
Denver, CO 80229
The purpose of this Solicitation is to provide Denver Public Schools a bid for LED Lighting
Retrofits as described in the Scope of Work/Specifications and the Agreement.
Mandatory Pre-Bid Conference
April 17, 2018
LED Lighting Retrofit Bundle #5
April 24, 2018, 9:00 AM at
1617 S. Acoma St. Denver, CO 80223
*MUST be on time to be eligible to bid*
Deadline for Submitting Questions:
May 4, 2018, 10:00 AM
*All questions MUST be emailed*
Bids will be received until:
For additional information please contact:
May 15, 2018
10:00 AM, Local Denver Time
at 1617 S. Acoma St., Denver, CO 80223
Documents included in this package:
Instructions to Vendors
Diverse Business Inclusion Commitment
Bid Bond Form
Performance and Payment Bond Form
Contractor Safety Statement
Construction Agreement Exhibits
Scope of Work/Specifications
The undersigned hereby affirms that (1) he/she is a duly authorized agent of the Vendor, (2) he/she has read
all terms and conditions, technical specifications and all other Solicitation Documents which were made
available in conjunction with this Solicitation and fully understands and accepts them, (3) that the offer is being
submitted on behalf of the Vendor in accordance with any terms and conditions set forth in this document, and
(4) that the Vendor will accept any awards made to it as a result of the offer submitted herein for a minimum
of ninety (90) calendar days following the date of submission.
VENDOR PRINT OR TYPE YOUR INFORMATION
(Include this form in your proposal)
Name of Company: ____________________________________________
Contact Person: ___________________
Authorized Representative’s Signature: ____________________________
Printed Name: ____________________
Email Address: ___________________
Approved by: ______________
INSTRUCTIONS TO VENDORS
***ALL PRE-PROPOSAL MEETINGS WILL START PROMPTLY AT THE TIME STATED. ANY
VENDOR ARRIVING AFTER THE SCHEDULED TIME WILL NOT BE PERMITTED TO PROPOSE***
In addition to matters appearing in the Pricing Template, all vendors shall pay close attention to the
SCHEDULE OF ACTIVITIES: The following activities outline the process to be used to solicit vendor
responses and to evaluate each vendor proposal.
April 24, 2018
April 24, 2018
May 4, 2018
May 15, 2018
April 1, 2019
May 1, 2019
Distribute Request for Proposal
Mandatory pre-proposal conference – 9:00 AM
Deadline for submitting questions – 10:00 AM
Proposal due date – 10:00 AM
Sealed proposals will be received by School District No. 1 in the City and County of Denver and State of
Colorado at the Construction Services offices at 1617 S. Acoma St., Denver, CO 80223. Proposals
should be address with attention to: 18-KN-6048-B5 and will be accepted until 10:00 AM on May 15,
2018. Following the submission of proposals, there will be a public opening.
Proposals received after closing time of 10:00 A.M. will be returned unopened.
The project is to be substantially completed by April 1, 2019. The entire project is to be completed in time
to be accepted by the District on or before May 1, 2019, or as otherwise provided for in the specifications.
MINORITY AND WOMAN BUSINESS ENTERPRISE PARTICIPATION
As described in the Diverse Business Inclusion Commitment included in this Project Manual, the District
has established a goal for the utilization of Certified MWBEs for this project. You must include as part of
your submission an executed Diverse Business Inclusion Commitment Form, otherwise your submission
will be deemed non-responsive and it will be rejected.
PROJECT GOAL: Certified MWBEs shall perform 35% of the Project’s total work, as calculated by the
percentage of the Project’s total payments that are made to Certified MWBEs. If you cannot commit to the
stated goal for the project, you will be given a percentage of the points available based on your MBWE
commitment (percentage scoring explained below).
1. PRICING TEMPLATE: The proposer shall only use the forms provided and prepared by DPS, which are
Diverse Business Inclusion Commitment
Bid Bond (unless the required Bid Guaranty is in the form of a cashier’s or certified check).
Proof of Advertisement: For Proposals of $250,000 and above, the Contractor shall submit as
part of Proposal documentation, a copy of contractor’s advertisement inviting Proposals from
BDOP contractors as specified in the General Conditions
All blank spaces in these forms must be completely and correctly filled in with ink or typewriter. In
case of conflict between words and numerals, the words will govern, unless obviously incorrect.
A Proposal must be submitted on all alternates listed.
The Bid Bond (if this type of Bid Guaranty is used) must be accompanied by a duly executed
Power of Attorney from the surety company.
Each Proposer shall be responsible for, and shall be deemed to have received, all the information
contained in the Contract Documents as distributed by DPS pursuant to the Notice of Request for
Proposals, including addenda, whether or not such Proposer has reviewed all or part of the Contract
Documents in either its hard copy form or in any other format.
2. Bonding Requirements: In accordance with the provisions of the General Contract Conditions,
Performance and Payment Bonds section, the minimum bonding requirements for this project or contract
are: 100% of the value of the project.
Upon receipt of the Notice of Award letter, the apparent low Proposer must provide sufficient proof of that,
the apparent low Proposer can purchase, execute and furnish to the district, along with appropriate Powers
of Attorney and a surety authorization letter (in form similar to the one attached), a Performance And
Payment Bond in accordance with the requirements contained herein above.
3. Complete the Pricing Template
The Proposer must complete the Bid Form by legibly writing or printing in ink, in words and figures as
required, all the Proposer's prices offered for the Work to be performed. All blank spaces, which require a
response of the Proposer, must be properly completed in full. If in the process of evaluating a Proposal,
words and figures, as written on the Pricing Template by the Proposer, do not agree, the written words will
4. Proposal Submission: A Proposal must be submitted in a sealed envelope marked as follows:
Name and Address of Proposer or Proposer’s Business, Company and/or Organization
Denver Public Schools
Strategic Sourcing Department
1617 S. Acoma St.
Denver, CO 80223
FAXED PROPOSALS ARE NOT ACCEPTABLE METHOD OF DELIVERY
Each Proposal must be submitted on a form prepared by School District No. 1 and must be accompanied
by a Bid Guaranty in an amount not less than five per cent of the total Proposal price.
5. Bid (Guarantee) Bond: As a guarantee of good faith on the part of the Proposer, each Proposal must be
accompanied by a Bid guarantee. The Bid Guarantee shall be either: (1) a cashier's check, (2) a certified
check, or (3) a bid bond submitted on a form prepared by the District. The Bid Guarantee must be payable
to the School District. The awarded vendor agrees not to withdraw the Bid Guarantee for ninety days after
the date of the bid opening. Vendor awarded the contract or project will, within reasonable time after receipt
of the Notice of Award but before the receipt of the Notice to Proceed from the district, shall execute the
contract with the School District and furnish the required Performance Bond by no later than the date as
the bid requires Certificates of Insurance and any and all documents the district may require. If the awarded
vendor fails to execute a contract in the form prescribed or to furnish a performance and payment bond
with a legally responsible and approved surety or to furnish the required evidence of insurance or satisfy
all conditions precedent to contract execution after such notice is given by the district, the apparent low
bidder’s bid guarantee shall be forfeited as liquidated damages and not as a penalty.
The bid guarantee shall be in the amount of five percent (5%) of the total bid unless otherwise specified in
the Notice of Invitation for Bids and on the form appearing in the Contract Documents in the Pricing
Template and Submittal Package. Failure to submit a proper bid guarantee, satisfying all of the
requirements specified herein and on the form provided herein shall render the bid nonresponsive and may
constitute cause for rejection.
6. EVALUATION CRITERIA. An evaluation committee composed of representatives selected by District will
perform the evaluation of proposals. The committee shall evaluate statements of qualifications and
performance data submitted by the Vendor and may conduct interviews based upon evaluation factors
listed in the proposal requirements. Proposals will be evaluated and scored by the committee based on
the requirements listed below.
Pricing will solely be scored using a formula. Lowest price will be awarded full points for the category and
then all other Proposals will receive a percentage of the points for pricing based on the percentage they are,
as compared to the low Proposal.
Diverse Business Commitment
Required to complete and return the Affirmation of Diverse Business Inclusion Commitment form. (attached)
Diverse Business Outreach will be scored using a formula. If a vendor meets or exceeds the diversity goal,
then they will be given the full amount of points available. If a vendor cannot meet the goal then they will
receive a percentage of the total points possible based on the percentage they are, as compared to the
diversity goal. **If a vendor only commits to 15% on a 20% diversity goal then they will be given 75% of the
available points, 11.25.
7. Inconsistencies and omissions: Any seeming inconsistencies between any plans or specifications or
provisions of the contract documents, or any other matter seeming to require explanation, must be
inquired into by the prospective vendor at least 72 hours (excluding Sundays and holidays) prior to the
time set for the opening of Proposals. Decisions of major importance on such matters will be issued in the
form of addenda. All addenda shall become part of the contract documents and receipt of the same by
the vendor must be acknowledged on the Base Bid form.
If any prospective vendor notices that any sheet or page or other portion of the contract documents is
missing, it shall be his responsibility to obtain such missing sheet, page or other portion.
8. Approvals: Requests for approval of equal products or materials must be written and must be received
by the architect at least seven (7) working days prior to the Proposal opening. Requirements for the form
and content of such requests are included in the contract documents. No request for substitutions will be
considered after Proposal opening.
9. Must be Engaged in Supplying Products or Services Rendered: Pre-award inspection of the
Vendor's facility may be made prior to award of the contract. Solicitations will only be considered from
firms which have been engaged in the business of manufacturing or distributing the goods and/or
performing services as described in this solicitation. The Vendors must be able to produce evidence that
they have an established satisfactory record of performance for a reasonable period of time and have
sufficient financial support, equipment and organization to ensure that they can satisfactorily execute the
services if awarded a contract. The term equipment and organization as used herein shall be construed
to mean a fully equipped and well established company in line with the best business practices in the
industry and as determined by the proper authorities of the District. The District reserves the right, before
awarding the contract, to require a Vendor to submit such evidence of its qualifications as it may deem
necessary, and may consider any evidence available to it (including, but not limited to, the financial,
technical and other qualifications and abilities of the Vendor, including past performance and experience
with the District) in making the award in the best interest of the District.
i. Local office shall be required: Due to the service level required in conjunction with this
Solicitation, the Vendor shall maintain an office within the Colorado, area. This office shall be
staffed by a competent company representative(s) who can be contacted during normal business
hours and who is authorized to discuss matters pertaining to the contract.
10. Withdrawal of Proposals: Offers may be withdrawn prior to the time and date submittals are due. Such
requests must be made in writing on company letterhead.
Offers may not be withdrawn after the time and date set for the opening for a period of ninety calendar
days. If an Offer is withdrawn by the Vendor during this ninety day period, the District may, at its option,
suspend the Vendor from the Proposal list and may not accept any Offer from the Vendor for a six month
period following the withdrawal.
11. Applicable laws, regulations and DPS Board policies: Each vendor will be assumed to be familiar
with all state and local laws, charter provisions, codes, ordinances, regulations and DPS Board of
Education policies which might in any manner affect the work to be done or those to be employed in or
about the work. No plea of misunderstanding or ignorance on the part of any successful vendor will in
any way excuse such vendor from the necessity of full compliance with every such law, charter provision,
code, ordinance and regulation.
i. Corporations and Partnerships: Vendors on public contract for services shall comply with the
provisions of CRS §8-17.5-101 et seq., which requires a Contractor to certify that the Vendor and
its sub-contractors do not knowingly employ illegal aliens on public contracts for services. Non-
compliance with certification requirements may result in penalties including termination of the
awarded contract. If so terminated, Contractor shall be liable for all actual and consequential
ii. Sole Proprietorships and Individuals: Vendors on public contract for services who are sole
proprietors and persons eighteen years of age or older shall comply with the provisions of CRS
§24-76.5-101 et seq., which requires the submission of a sworn affidavit that you are lawfully
present in the United States before signing of the Agreement for any public benefit such as this
contract. Any person who knowingly makes a false, fictitious, or fraudulent statement or
representation in an affidavit shall be in violation of C.R.S. 18-8-503.
See the Proposal documents and the contract’s general terms and conditions for