RFQ0045-24 Cleaning and Set-Up Event Services

Agency:	Horry-Georgetown Technical College
State:	South Carolina
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services S - Utilities and Training Services
Posted:	Apr 19, 2024
Due:	May 2, 2024
Solicitation No:	RFQ0045-24
Publication URL:	To access bid details, please log in.

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SOLICITATION TYPE:

Request for Quote

Solicitation Number:

Description:

Procurement Officer:

Email:

Telephone:

Date:

RFQ0045-24

Cleaning and Set-up Event Services

Toni Richardson

toni.richardson@hgtc.edu

843-349-3680

April 4, 2024

This document contains the bidding instructions, scope of work, and the contractual terms and conditions applicable to the

solicitation referenced above which is being issued and conducted by Horry-Georgetown Technical College.

SUBMIT OFFER BY:

(Opening Date/Time)

QUESTIONS MUST BE RECEIVED BY:

May 2, 2024 by 3:00 P.M.

April 24, 2024 by 2:00 P.M.

(See “Deadline For Submission Of

Offer” provision)

(See “Questions From Offeror”

provision)

CONFERENCE TYPE: Pre-Bid and Site Visit Mandatory

DATE & TIME (EST): April 23, 2024 at 10:00 A.M.

(As appropriate, see “Conferences – Pre-Bid/Proposal” and “Site Visit”

provisions.)

LOCATION: Horry-Georgetown

Technical College Market Common

950 Crabtree Lane, Bldg 600

Myrtle Beach, SC 29577

AWARD &

Award will be posted on May 7, 2024. The award and any amendments to this solicitation will be posted at the

AMENDMENTS

following web address:

https://www.hgtc.edu/about_hgtc/administrativedepartments/purchasingandprocurement/Invitationforbid.html

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the

terms of the Solicitation. You agree to hold Your Offer open until the beginning date of the new contract of

July 1, 2024 (See "Signing Your Offer" provision.)

NAME OF OFFEROR

Any award issued will be issued to, and the contract will be formed

with, the entity identified as the Offeror. The entity named as the

offeror must be a single and distinct legal entity. Do not use the

name of a branch office or a division of a larger entity if the branch

or division is not a separate legal entity, i.e., a separate

(full legal name of business submitting the offer)

corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

DATE SIGNED

(Person must be authorized to submit binding offer to contract on

behalf of Offeror.)

TITLE

TAXPAYER IDENTIFICATION NO.

(business title of person signing above)

PRINTED NAME

STATE OF INCORPORATION

(printed name of person signing above)

(If you are a corporation, identify the state of incorporation)

OFFEROR’S TYPE OF ENTITY: (Check one) (See “Signing Your Offer” provision.)

___Sole Proprietorship ___Partnership ___Other

___Corporation (not tax-exempt) ___Corporation (tax-exempt) ___Government entity (federal, state or local)

Horry-Georgetown Technical College

Page 1 of 27

PAGE 2

(You must return Page 2 with your offer.)

HOME OFFICE ADDRESS (Address for offeror's home

NOTICE ADDRESS (Address to which all procurement and

office / principal place of business)

contract related notices should be sent.) (See "Notice"

clause)

PAYMENT ADDRESS (Address to which payments will

be sent.) (See "Payment" clause)

Area

Code

Number

E-mail Address

Extension Facsimile

ORDER ADDRESS (Address to which purchase orders will

be sent) (See "Purchase Orders” and "Contract Documents"

clauses)

⁪ Payment Address same as Home Office Address

⁪ Payment Address same as Notice Address

(check only one)

⁪ Order Address same as Home Office Address

⁪ Order Address same as Notice Address

(check only one)

DISCOUNT FOR PROMPT

PAYMENT

See "Discount for Prompt

Payment" clause

10 Calendar Days (%)

20 Calendar Days (%)

30 Calendar Days (%) _____Calendar Days (%)

PREFERENCES - A NOTICE TO VENDORS: On June 16, 2009, the South Carolina General Assembly rewrote the law

governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or

US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new

preferences is available at www.procurement.sc.gov/preferences. ALL THE PREFERENCES MUST BE CLAIMED AND

ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY ITEM OR LOT. VENDORS ARE

CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE CLAIMING ANY PREFERENCES. THE

REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT

YOUR OFFER QUALIFIES FOR THE PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A

PREFERENCE CAN HAVE SERIOUS CONSEQUENCES. [11-35-1524(E)(4)&(6)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for

your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor

Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must

provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are

claiming the Resident Subcontractor Preference (11-35-1524(D)).

In-State Office Address same as Home Office Address

In-State Office Address same as Notice Address (check only one)

End of Page 2

Horry-Georgetown Technical College

Page 2 of 27

TABLE OF CONTENTS

I. SCOPE OF SOLICITATION

II. INSTRUCTIONS TO OFFERORS

A. GENERAL INSTRUCTIONS

B. SPECIAL INSTRUCTIONS

III. SCOPE OF WORK

IV. INFORMATION FOR OFFERORS TO SUBMIT

V. QUALIFICATIONS

VI. AWARD CRITERIA

VII. TERMS AND CONDITIONS

A. GENERAL

B. SPECIAL

VIII. BIDDING SCHEDULE

IX. ATTACHMENTS

Horry-Georgetown Technical College

Page 3 of 27

I. SCOPE OF SOLICITATION

ACQUIRE SERVICES (JAN 2006): The purpose of this solicitation is to acquire services complying with the

enclosed description and/or specifications and conditions. [01-1010-1]

Horry-Georgetown Technical College seeks a source to provide routine cleaning every other week, event cleaning,

set-up and tear-down services at the Conference Center located on the Grand Strand Campus (Market Common).

MAXIMUM CONTRACT PERIOD -– ESTIMATED: July 1, 2024 – June 30, 2026 Dates provided are estimates

only. Any resulting contract will begin on the date specified in the notice of award. See clause entitled "Term of

Contract – Effective Date / Initial Contract Period". [01-1040-1]

II. INSTRUCTIONS TO OFFERORS – A. GENERAL INSTRUCTIONS

DEFINITIONS, CAPITALIZATION, AND HEADINGS

CLAUSE HEADINGS USED IN THIS SOLICITATION ARE FOR CONVENIENCE ONLY AND SHALL NOT BE

USED TO CONSTRUE MEANING OR INTENT. EVEN IF NOT CAPITALIZED, THE FOLLOWING DEFINITIONS

ARE APPLICABLE TO ALL PARTS OF THE SOLICITATION, UNLESS EXPRESSLY PROVIDED OTHERWISE.

ADDENDUM means a document issued to supplement the original solicitation document; see Amendment.

AMENDMENT means a document issued to supplement the original solicitation document; see Addendum.

AUTHORITY means the State of South Carolina State Fiscal Accountability Authority or its successor in interest.

BUSINESS OPPORTUNITIES means the website designated for the posting of open, closed, and awarded

solicitations for the College, found at this URL:

BUSINESS means any corporation, partnership, individual, sole proprietorship, joint stock company, joint venture,

or any other legal entity. [11-35-310(3)]

BUYER means the Procurement Officer.

CHANGE ORDER means any written alteration in specifications, delivery point, rate of delivery, period of

performance, price, quantity, or other provisions of any contract accomplished by mutual agreement of the parties

to the contract. [11-35-310(4)]

CLOSE DATE means the date shown on the Business Opportunities website for the specific solicitation and/or

the SUBMIT OFFER BY date shown on Page 1 of this solicitation.

CONTACT means the name shown on the Business Opportunities website who is also the Procurement Officer.

CONTRACT See clause entitled “Contract Documents & Order of Precedence”.

CONTRACT MODIFICATION means a written order signed by the Procurement Officer, directing the contractor

to make changes which the changes clause of the contract titled “Changes”, if included herein, authorizes the

Procurement Officer to order without the consent of the contractor. [11-35-310(9)]

CONTRACTOR means the Offeror receiving an award as a result of this solicitation.

COVER PAGE means the top page of the original solicitation on which the solicitation is identified by number.

Offerors are cautioned that Amendments may modify information provided on the Cover Page.

OFFER means the bid or proposal submitted in response this solicitation. The terms “Bid” and “Proposal” are used

interchangeably with the term Offer.

OFFEROR means the single legal entity submitting the offer. The term “Bidder” is used interchangeably with the

term “Offeror”. See bidding provisions entitled “Signing Your Offer” and “Bid/Proposal As Offer To Contract”.

PAGE 2 means the second page of the original solicitation, which is labeled Page 2.

PROCUREMENT OFFICER means the person, or his successor, employed and duly authorized by the College

with the responsibility to administer the procurement process, enter into and administer contracts, and make

written determinations with respect thereto and identified as such on the Cover Page, the Business Opportunities

website, amendments to Solicitations, an award notice, and change orders.

SOLICITATION means the online solicitation document and all parts, attachments, attributes, and any Addendums

of the specific solicitation which includes the State of South Carolina’s Standard Bidding Terms and Conditions

and Horry-Georgetown Technical College’s Standard Purchase Order Terms and Conditions.

STATE may also mean the College which is a State of South Carolina state agency.

STATEWIDE TERM CONTRACT. If the description or other areas of this solicitation indicates the solicitation will

become a “statewide term contract”, then the meaning of College also includes any South Carolina Procurement

Units [11-35-4610(5)] that has submitted a Purchase Order to you pursuant to the contract resulting from this

solicitation. Reference the clauses titled “Purchase Orders” and “Statewide Term Contract”.

SUBCONTRACTOR means any person you contract with to perform or provide any part of the work.

SUPPLIER (see VENDOR).

US or WE means the College.

College means Horry-Georgetown Technical College.

Horry-Georgetown Technical College

Page 4 of 27

USING GOVERNMENTAL UNIT generally means the College. If the resulting award from this solicitation creates

a Statewide Term Contract, the phrase “Using Governmental Unit” also means any South Carolina Public

Procurement Unit that submits a purchase order to the contractor pursuant to the contract resulting from this

solicitation.

VENDOR means a supplier or seller of goods and services. The term “Supplier” is used interchangeably with the

term “Vendor”.

WORK means all labor, materials, equipment, services, or property of any type provided or to be provided by the

Contractor to fulfill the Contractor's obligations under the Contract.

YOU and YOUR means Offeror. [02-2A003-3]

AMENDMENTS TO SOLICITATION:

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should

monitor the Business Opportunities web site for the issuance of Amendments.

(b) Offerors will be required to acknowledge receipt of any amendment to this solicitation.

2A005-1]

AUTHORIZED AGENT: All authority regarding this procurement is vested solely with the responsible

Procurement Officer. Unless specifically delegated in writing, the Procurement Officer is the only College official

authorized to bind the College with regards to this procurement or the resulting contract. [02-2A007-1]

AWARD NOTIFICATION: Notice regarding any award, cancellation of award, or extension of award will be posted

on the Business Opportunities website. For contracts with a total or potential value in excess of one hundred

thousand dollars, notice of an intended award of a contract will be given by posting the notice for seven business

days before a contract is entered into and will be sent electronically to all bidders responding to the solicitation on

the same day that the notice is posted. [02-2A010-2]

BID/PROPOSAL AS OFFER TO CONTRACT: By submitting Your Bid or Proposal, You are offering to enter into

a contract with the College. Without further action by either party, a binding contract shall result upon final award.

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror on the

Cover Page. An Offer may be submitted by only one legal entity; "joint bids" are not allowed. [02-2A015-1]

BID ACCEPTANCE PERIOD: In order to withdraw Your Offer after the minimum period specified on the Cover

Page, You must notify the Procurement Officer in writing.[02-2A020-1]

BID IN ENGLISH and DOLLARS: Offers submitted in response to this solicitation shall be in the English language

and in US dollars, unless otherwise permitted by the Solicitation. [02-2A025-1]

AUTHORITY AS PROCUREMENT AGENT (DEC 2015): The Procurement Officer is an employee of the

Authority acting on behalf of the Using Governmental Unit(s) pursuant to the Consolidated Procurement Code.

Any contracts awarded as a result of this procurement are between the Contractor and the Using Governmental

Units(s). The Authority is not a party

to such contracts, unless and to the extent that the Authority is a using governmental unit, and bears no liability

for any party’s losses arising out of or relating in any way to the contract. [02-2A030-3]

CERTIFICATE OF INDEPENDENT PRICE DETERMINATION:

GIVING FALSE, MISLEADING, OR INCOMPLETE INFORMATION ON THIS CERTIFICATION MAY RENDER

YOU SUBJECT TO PROSECUTION UNDER SECTION 16-9-10 OF THE SOUTH CAROLINA CODE OF LAWS

AND OTHER APPLICABLE LAWS.

(a) By submitting an offer, the offeror certifies that-

(1) The prices in this offer have been arrived at independently, without, for the purpose of restricting competition,

any consultation, communication, or agreement with any other offeror or competitor relating to-

(i) Those prices;

(ii) The intention to submit an offer; or

(iii) The methods or factors used to calculate the prices offered.

(2) The prices in this offer have not been and will not be knowingly disclosed by the offeror, directly or indirectly,

to any other offeror or competitor before bid opening (in the case of a sealed bid solicitation) or contract award (in

the case of a negotiated solicitation) unless otherwise required by law; and

(3) No attempt has been made or will be made by the offeror to induce any other concern to submit or not to

submit an offer for the purpose of restricting competition.

(b) By submitting an offer, each authorized person submitting the offer is certifying that he/she-

Horry-Georgetown Technical College

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This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

RFQ0045-24 Cleaning and Set-Up Event Services

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