Intent to Sole Source Registration and Enrollment Software

Agency:	Lexington County School District One
State:	South Carolina
Type of Government:	State & Local
Category:	70 - General Purpose Information Technology Equipment (including software). 89 - Subsistence (Food)
Posted:	Feb 21, 2024
Due:	Feb 28, 2024
Solicitation No:	SS2024.6
Publication URL:	To access bid details, please log in.

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INTENT TO SOLE SOURCE

Final Forms

Registration and Enrollment

Software Lexington County

School District One 100 Tarrar

Springs Road

Lexington, SC 29072

RELEASE DATE: February 21, 2024

RESPONSE DEADLINE: February 28, 2024, 5:00 pm

RESPONSES MUST BE SUBMITTED

ELECTRONICALLY TO:

emarsh@lexington1.net

Lexington County School District One

GENERAL SOLICITATION

Intent to Sole Source- Registration and Enrollment Software

I. Introduction..........................................................................................

II. Project Details.......................................................................................

III. Vendor Submissions..............................................................................

Intent to Sole Source- Registration and Enrollment Software 1

1. INTRODUCTION

1.1. Summary

Lexington County School District One intends to sole source registration and

enrollment software. 1.2. Contact Information

Elizabeth Marsh, CPPB, NIGP-CPP

Director of Procurement

100 Tarrar Springs Road Lexington, SC 29072

Email: emarsh@lexington1.net Phone: (803) 821-1176

Department:

Information Technology

1.3. Timeline

Release Project Date February 21, 2024

Submission Deadline February 28, 2024, 5:00pm

Contractor Selection Date February 29, 2024

2. PROJECT DETAILS

Lexington County School District One provides notice that it intends to enter into a sole

source contract per Lexington County School District One Code section 2105 with a

Vendor for the following services:

Software for registration and software with FinalForms.

Amount- $69,250.00

2.1. Scope of Work or Project Details

The selected contractor will provide installation, training, software and support for the

FinalForms registration and enrollment software.

The basis for intended sole source includes:

• FinalForms is the only software available that allows district personnel to see parents’ and

student information changes in real time on a single screen with direct integration with the

district’s PowerSchool SIS. Other software does this in cadence batches.

• FinalForms Is the only Enrollment provider that has direct parent support for their product, taking

the burden off of district personnel. Final Forms also is the only provider to prepopulate items for

a second sibling based on data submitted for another sibling.

Intent to Sole Source- Registration and Enrollment Software 2

• FinalForms interface allows parents to update data throughout the school year and notify the

school that data has changed with direct integration with the district’s PowerSchool SIS.

Intent to Sole Source- Registration and Enrollment Software

3. VENDOR SUBMISSIONS

3.1. Intent to Sole Source Requirement*

Any actual or prospective bidder, offeror, contractor, or subcontractor aggrieved in connection with the

intended award or award of this sole source contract, shall notify the Chief Financial Officer,and

Director of Procurement, in writing of its intent to protest within five (5) business days of the date this

notice is posted. Any actual or prospective bidder, offeror, contractor, or subcontractor who is aggrieved

in connection with the intended award or award of this sole source contract and has timely notified the

Chief Financial Officer,and Director of Procurement, of its intent to protest, may protest to

the appropriate Chief Financial Officer in the manner set forth below within five (5) days of the date

this notice is posted.

A protest must be in writing, filed with the Chief Financial Officer,and Director of Procurement, and set

forth the grounds of the protest and the relief requested with enough particularity to give notice of the

issues to be decided. The protest must be received by the Chief Financial Officer, and Director of

Procurement, within the time provided above.

Any notice of intent to protest and protest must be addressed to:

Chief Financial Officer,Jennifer Miller, jmiller@lexington1.net and,

Director of Procurement, Elizabeth Marsh,emarsh@lexington1.net

Intent to Sole Source- Registration and Enrollment Software 3

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Intent to Sole Source Registration and Enrollment Software - Final Forms

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