Water Tank Rd

Agency:	Cherokee County
State:	Georgia
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
Posted:	Apr 9, 2024
Due:	May 10, 2024
Publication URL:	To access bid details, please log in.

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Cherokee County Board of Commissioners

Purchasing Department

1130 Bluffs Parkway, Canton, GA 30114

Phone: (678) 493-6000

Fax: (678) 493-6035

REQUEST FOR BIDS

RFB# 2024-029

Water Tank Road Drainage Improvements, Project 74008

THE PROJECT: The Cherokee County Board of Commissioners Purchasing Department (County) is requesting

competitive sealed bids in support of constructing Water Tank Road Drainage Improvements, Project 74008,

meeting the specifications and as described herein.

All times in the solicitation are local times to Cherokee County, Georgia in the Eastern Time Zone.

This Request for Opportunity Description is one of two documents making up this solicitation. The second

document is Cherokee County Standard Solicitation Terms and Conditions, which contains all the standard forms

potentially required to accompany a submission. Both of these documents together constitute the entire

solicitation at the time of issuance.

The County reserves the right to reject any or all bids/proposals, to waive technicalities and to make a selection

and final award as deemed to be in the best interest of the County, including using any form of contract it deems

most advantageous to the County.

SCHEDULE:

Issued

Questions Due

Answers Due

Bids/Proposals Due

Anticipated Award Date

April 9, 2024

April 23, 2024, by 4:00 PM

April 30, 2024

May 10, 2024, at 10:00 AM

May 21, 2024

Solicitation Requirements & Instructions,

THE EXPECTED PERIOD OF PERFORMANCE:

Page 2 of 11

The base period of performance is broken down into two areas: Physical Delivery of Product(s) and Service

Delivery. This is a function of the Statement of Work (SOW) and/or specification and reflects if there is physical

item or items to be delivered and / or delivery of services. An X in the box corresponding to item 1 below,

Physical Delivery indicates a physical item or items are to be delivered and an X in the 2. Delivery of Services

indicates that Services are to be performed. Either or both may apply to the work contemplated by this

solicitation.

Additionally, should there be an X in the box corresponding item 3. Option Grant, then the County requests the

right to extend the period of performance beyond the Base Rate as specified.

1. NO PHYSICAL ITEMS/GOODS

PHYSICAL DELIVERY OF ITEMS/GOODS REQUIRED:

For Physical Delivery solicitations, the period of performance for an award shall begin with either the

placement of Purchase Order or the date indicated on the Agreement. All items to be delivered are to

be FOB Cherokee County at the address indicated in the solicitation. Performance shall be complete

upon final acceptance by the County. Time is of the essence for the delivery of each item specified.

Warranty requested as below:

Warranty Term Requested: ____

2. No SERVICES REQUIRED

PERFORMANCE OF SERVICES:

For Performance of Services solicitations, the period of performance shall begin with the placement of

either a Purchase Order or the date of the Agreement unless the Agreement, the SOW or the Solicitation

Terms indicate that performance shall begin upon the issuance of a Notice to Proceed (NTP), in which

case the NTP would represent the beginning of performance. Term of services requested are as below:

Services Term:

One Year

Two Years

Three Years

Other: 270 Calendar Days from Notice to Proceed (NTP)

3. OPTION GRANT:

This solicitation contains requested options; please see Statement of Work for details.

Solicitation Requirements & Instructions,

Page 3 of 11

SUBMITTAL INSTRUCTIONS:

Interested Bidders/Proposers should carefully review the requirements defined herein and provide complete

and accurate submissions. This “SUBMITTAL INSTRUCTIONS” page and all the items listed below are required

to be completed and included as part of this solicitation:

 Please indicate by placing an in the box next to the items that you have included in your submittal.

Appendix A: Information and Addenda Acknowledgement Form.

Appendix B: Non-Influence and Non-Collusion Affidavit.

Appendix C: E-Verify Affidavit.

Appendix D: References *

Appendix E: Acceptance of County’ Standard Professional Services Agreement **

Appendix F: Suspension, Debarment and Litigation Affidavit,

Appendix F: Debarment, Suspension, & Other Responsibility Matters

Appendix G: Contractor’s License Certification

Appendix H: Ability to Provide Performance, Labor & Matl. Payment Bond

Appendix I: Bid Bond

Insurance: Certificate of Insurance (COI) with the following minimum limits:

 Comprehensive General Liability of $1,000,000 (one million dollars),

 Comprehensive Automobile Liability of $1,000,000 (one million dollars)

 Professional Liability of $1,000,000 (one million dollars)

 Workers’ Compensation State of Georgia and employers Liability of $1,000,000 (one

million dollars).

Bid Form: Bid Form

Pricing Form: Pricing Form

GDOT Certificate: GDOT “Certificate of Qualification”

Attachment: ARPA Terms and Conditions and Certifications and Representations

This project is funded by the American Rescue Plan Act of 2021 (ARPA). All documents listed above including this

“Submittal Instructions” page are required to be submitted with complete and accurate information including

signatures and notarization where required. Attachment 1 (ARPA Terms & Conditions and Representations) shall

be incorporated into the County’s standard Professional Services Agreement. Failure to comply with this

requirement will be deemed as non-responsive.

By signing below indicates that you have read and acknowledge this requirement.

_________________________________________

REPRESENTATIVE’S NAME

_________________________________________

REPRESENTATIVE’S SIGNATURE

___________________________

DATE:

Notes:

*The County reserves the right to contact not only those references provided, but may also use previous performance for the County,

other contacts it identifies, and other sources of information believed to be viable to evaluate capability, viability, and performance.

**If Acceptance of County’s Standard Agreement is checked, all work/items defined herein are to be quoted according to these

requirements. Copies of these agreements can be located at the County’s Procurement web page.

Solicitation Requirements & Instructions,

Page 4 of 11

EVALUATION CRITERIA:

Bids/Proposals that contain options or additive work above and beyond the base bid will be evaluated financially

according to the criteria described in the solicitation. However, should the use of options or additive work

proposed exceed the County budget, the County retains its rights to address such situations as described in its

Standard Terms For Bid and Proposal Solicitation as well as the right to award based on the base bid only or the

base bid plus quoted additive work that is within its budget.

Bids determined to be Responsive and Responsible will be ranked based Bid Form Criteria.

Proposals determined to be Responsive and Responsible will be evaluated on the following criteria:

100%

Price

TOTAL

References may be contacted should the evaluation team deem them necessary.

Proposals will be scored on the above evaluation criteria. Failure to provide information necessary to evaluate

proposal, may result in a lower scoring proposal.

The County reserves the right to reject the bid of any vendor who has previously failed to perform properly or

complete on time contracts of a similar nature, or who upon investigation shows is not in a position to perform

the contract.

HOW AND WHERE TO SUBMIT BIDS AND PROPOSALS:

The County has two methods for receiving bids and proposals that are mutually exclusive: either electronically

or by physical receipt. The box with the “X” below indicates how and where bids or proposals are to be

submitted. The County will NOT accept proposals by fax, or e-mail unless authorized, in writing, by the

Procurement Director. The solicitation submission deadline will be strictly enforced; no late bids/proposals will

be accepted for any reason, please plan accordingly.

A. Electronic Submissions Only:

Bids and Proposals are to be submitted electronically ONLY to BidNet Direct. Physical copies are not to be

submitted unless approved in advance by the Purchasing Director.

Proposals and all requested documentation to be provided electronically should in the Adobe Portable

Document Format (PDF) as ONE file unless otherwise indicated in these solicitation instructions. Documents

provided in response to this solicitation are to be named according to the following naming convention:

a. [Solicitation Number]_[Vendor Name]_[Document Type]

Example: “2017-111_ABC Company_Proposal”

Solicitation Requirements & Instructions,

Page 5 of 11

QUESTIONS/ADDENDA:

Only written inquiries will be permitted during the solicitation period. Questions are to be submitted via BidNet

Direct for this solicitation no later than the date and time indicated in the Schedule, as may be amended.

Answers will be posted via formal Addendum and only released as part of the solicitation documents on BidNet

Direct. All interested parties are instructed to monitor BidNet Direct on a regular basis throughout the

solicitation period. The final date for posting of Addenda is per the Schedule, as may be amended.

STATEMENT OF WORK AND / OR SPECIFICATION LOCATED ON THE NEXT PAGE

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Water Tank Rd

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