Page 1 of 12 Pages
May 3, 2019
SUBMIT PROPOSALS TO:
4892 First Coast Technology Pkwy
Hicks Hall Bldg. 53, Suite 2950
Jacksonville, FL 32224-2645
PROPOSAL WILL BE OPENED AT
2 p.m. on June 4, 2019
and may not be withdrawn within 90 days after such date and time.
Construction Management for Competition Pool
FEDERAL EMPLOYER IDENTIFICATION NUMBER OR S.S. NUMBER:
REASON FOR NOT SUBMITTING BID out of town
VENDOR MAILING ADDRESS
TELEPHONE NUMBER: ( )
TOLL-FREE NUMBER: ( )
Check All Applicable
□ African American
□ Native American
□ Small Business
□ Government Agency
□ American Women
□ Women Owned
□ Service Disabled Veteran
POSTING OF PROPOSAL TABULATIONS
The proposal tabulation and Notice of Intended Decision with recommended
award will be posted for review by interested parties at the University of North
Florida website - http://www.unf.edu/procurement/ and will remain posted for
a period of 72 hours. Failure to file a protest in accordance with University of
North Florida Regulation 13.0020R, or failure to post the bond or other
security as required in UNF Regulations 13.0020R and 13.0030R, shall
constitute a waiver of protest proceedings.
AUTHORIZED SIGNATURE (MANUAL)
AUTHORIZED SIGNATURE (TYPED) & TITLE
SEALED PROPOSALS: All Proposal sheets and this form must be executed and submitted in a sealed envelope. (DO NOT INCLUDE MORE THAN ONE PROPOSAL PER ENVELOPE.) The face of
the envelope shall contain, in addition to the above address, the proposal number, date and time of the proposal opening and the company name. All Proposals are subject to the conditions specified herein.
Those which do not comply with these conditions are subject to rejection.
1. EXECUTION OF PROPOSAL: Proposal must contain a manual original signature
of authorized representative in the space provided above. Proposal must be typed or
printed in ink. Use of erasable ink is not permitted. All corrections to prices made by
Proposer must be initialed.
2. NO PROPOSALSUBMITTED: If not submitting a proposal, respond by returning
only this Proposal acknowledgment form, marking it "NO PROPOSAL" and explain the
reason in the space provided above. Failure to respond three times in succession
without justification may be cause for removal of the supplier's name from the Proposal
mailing list. NOTE: To qualify as a respondent, Proposer must submit a "NO
PROPOSAL" and it must be received no later than the stated Proposal opening date
3. PROPOSAL OPENING: Shall be public on the date, location and the time specified
on the proposal form. It is the Proposer's responsibility to assure that the Proposal is
delivered at the proper time and place of the Proposal opening. Proposals which for
any reason are not so delivered will not be considered. Offers by telephone or facsimile
are not acceptable. NOTE: Proposal tabulations will be available after the notice of
intended decision or thirty days after the Proposal opening, whichever is earlier.
Proposal tabulations will not be provided by telephone.
4. DISQUALIFICATION OF PROPOSAL: More than one proposal from an individual,
firm, partnership, corporation or association under the same or different names will not
be considered. Reasonable grounds for believing that an offerer is involved in more
than one proposal for the same work will be cause for rejection of all proposals in which
such offerers are believed to be involved. Any or all proposals will be rejected if there
is reason to believe that collusion exists between offerers. Proposals in which prices
obviously are unbalanced will be subject to rejection.
5. PRICES, TERMS AND PAYMENT: Firm prices shall be proposed and will include
all packing, handling, shipping charges, and delivery to the destination shown herein.
(a) TAXES: The University of North Florida does not pay Federal Excise and Sales taxes
on direct purchases of tangible personal property. The Florida Tax Exempt Number is 85-
8012708261C-2. This exemption does not apply to purchases of tangible personal property
in the performance of contracts for the improvement of state-owned real property.
(b) DISCOUNTS: Cash discount for prompt payment shall not be considered in
determining the lowest net cost for bid evaluation purposes. However, every effort will be
made to take the discount in the time offered.
(c) MISTAKES: Bidders are expected to examine the specifications, delivery schedule,
proposed prices, extensions, and all instructions pertaining to supplies and services.
Failure to do so will be at bidder’s risk. Unit prices proposed will govern in award.
(d) INVOICING AND PAYMENT: The University’s obligation is payable only and solely
from funds appropriated for the purpose of this agreement. The University shall mail the
Successful Vendor’s payment within 40 days after receipt of an acceptable invoice and
receipt, inspection and acceptance of the goods and/or services provided in accordance
with the terms and conditions of the Agreement. Failure to mail payment within 40 days
shall result in the University paying interest at the rate established pursuant to Florida
Statutes §55.03(1), Fla. Stat. These provisions apply only to any undisputed amounts for
which payment has been authorized.
(e) CONDITION AND PACKAGING: It is understood and agreed that any item offered or
shipped as a result of this Proposal shall be a new, current standard production model
available at the time of this Proposal. All containers shall be suitable for storage or
shipment and all prices shall include standard commercial packaging.
(f) SAFETY STANDARDS: Unless otherwise stipulated in the Proposal, all manufactured
items and fabricated assemblies shall comply with applicable requirements of Occupational
Safety and Health Act and any standards there under.
6. CONFLICT OF INTEREST: In accordance with the Code of Ethics for Public Officers
and Employees, §112, Fla. Stat. (Part III), the Agency shall not hire, and shall not permit
any subcontractor or other person, firm or business entity with whom the proposer/bidder
is engaged in a combined effort to perform this agreement to hire any person who is a
University officer or employee unless the University consents in writing after full written
disclosure of the surrounding facts. No officer or employee of the University shall have
a financial interest, direct or indirect, in this contract unless the University consents in
wiring after full written disclosure of the surrounding facts. If the proposer/bidder is an
employee of any agency or entity of the State of Florida, the proposer/bidder must
attached a completed dual compensation form evidencing approval by the
proposer/bidder’s primary employer.
7. SELECTION: As the best interest of the University of North Florida may require, the
right is reserved to make selections by individual item, group of items, all or none, or a
combination thereof; to reject any and all proposals or waive any minor irregularity or
technicality in RFQ’s received. Proposers are cautioned to make no assumption unless
their RFQ has been evaluated as being responsive.
8. INTERPRETATIONS/DISPUTES: Any questions concerning conditions or
specifications shall be directed in writing to the Procurement Department. Inquiries must
reference the date of Bid opening and the Proposal number. No interpretations shall be
considered binding unless provided in writing by the University of North Florida in
response to requests in full compliance with this condition. Any person who is affected
adversely by the University's notice of intended decision shall file with the University a
notice of protest, in writing, within 72 hours after the posting of the Proposal tabulation or
after receipt of the notice of the University's decision or intended decision and shall file a
formal written protest within 10 days after the date the notice of protest was filed. With
respect to a protest of the specifications contained in a Request For Proposal, the notice
of protest shall be filed, in writing, within 72 hours after the receipt of the project plans
and specifications or intended project plans and specifications and the formal written
protest shall be filed within 10 days after the date the notice of protest is filed. Failure to
file a notice of protest or failure to file a formal written protest within the time prescribed
in section §120.57(3), Fla. Stat., or failure to post the bond or other security required by
Procurement Regulations 13.0010R, 13.0020R, 13.0030R or any other provision of law
within the time allowed for filing a bond or other security shall constitute a waiver of
proceedings under §120, Fla. Stat.
9. GOVERNMENTAL RESTRICTIONS: In the event any governmental restrictions may
be imposed which would necessitate alteration of the material, quality, workmanship or
performance of the items offered in this Proposal prior to their delivery, it shall be the
responsibility of the successful Proposer to notify the purchaser at once indicating, in
writing, the specific regulation which requires an alteration. The University of North
Florida reserves the right to accept any such alteration, including any price adjustments
occasioned thereby, or to cancel the contract at no expense to the University.
reference. Request for return of samples shall be accompanied by instructions which
include shipping authorization and name of carrier and must be received with the proposal.
If instructions are not received within this time the commodities shall be disposed of by the
University of North Florida.
18. INSPECTION, ACCEPTANCE AND TITLE: Inspection and acceptance will be at
destination unless otherwise provided. Title and risk of loss or damage of all items shall
be the responsibility of the contract supplier until accepted by the University, unless loss or
damage results from negligence by the University. The contract supplier shall be
responsible for filing, processing and collecting all damage claims. However, to assist him
the in the expeditious handling of damage claims, the University will: (a) record any
evidence of visible damage on all copies of the delivering carrier’s Bill of Lading (b) report
damage (visible or concealed) to the carrier and contract supplier confirming such reports
in writing within 15 days of delivery, requesting that the carrier inspect the damaged
merchandise (c) retain the item and it’s shipping container, including inner packing material
until inspection is performed by the carrier, and disposition given by the contract supplier
(d) provide the contract supplier with a copy of the carriers Bill of Lading and damage
19. PATENTS AND ROYALTIES: The Proposer shall indemnify and hold harmless the
University of North Florida Board of Trustees, its officers, agents and employees from
liability of any nature or kind, including cost and expenses for or on account of any
copyrighted, patented, or un-patented invention, process, or article manufactured or used
in the performance of the contract, including its use by the University of North Florida. If
the Proposer uses any design, device, or materials covered by letters, patent or copyright,
it is mutually agreed and understood without exception that the proposal prices shall include
all royalties or costs arising from the use of such design, device, or materials in any way
involved in the work.
20. NONCONFORMANCE TO CONTRACT CONDITIONS: Items may be tested and/or
inspected for compliance with specifications by the Florida Department of Agriculture and
Consumer Services, or by other appropriate testing facilities. The data derived from any
tests for compliance with specifications are public records and open to examination thereto
in accordance with §119, Fla. Stat. Items delivered not conforming to specifications may
be rejected and returned at vendor's expense. These items and items not delivered as per
delivery data in the proposal and/or purchase order may result in proposer being found in
default in which event any and all re procurement costs may be charged against the
defaulting contractor. Any violation of these conditions may also result in the proposer's
name being removed from the University of North Florida's vendor mailing list and the
Department of Management Services, Division of Purchasing, mailing list.
10. LEGAL REQUIREMENTS: Applicable provision of all federal, state, county and local
laws and of all ordinances, rules and regulations shall govern development, proposal and
evaluation of all Bids received in response hereto and shall govern any and all claims
and disputes which may arise between person(s) submitting a Proposal response hereto
and the University of North Florida, by and through its officers, employees and authorized
representatives or any other person, natural or otherwise. Lack of knowledge by any
Proposer shall not constitute a cognizable defense against the legal effect thereof. Any
violations of these conditions may also result in the Proposers name being removed from
the University of North Florida's vendor mailing list and the Department of Management
Services, Division of Purchasing, mailing list.
11. LOBBYING: Contractor is prohibited from using funds provided under any contract
or purchase order for the purpose of lobbying the Legislature or any official, officer,
commission, board, authority, council, committee, or department of the executive branch
or the judicial branch of state government.
21. PUBLIC RECORDS: All RFQ Proposal information submitted and opened becomes
subject to the Public Records Law set forth in §119.071, Fla. Stat., amended and approved
by the Governor of the State of Florida, filed June 2, 2011.
22. PUBLIC RECORDS CANCELLATION: With respect to a resulting contract and/or
purchase order, proposer/bidder will allow public access to all documents, papers, letters
or other material subject to the provision of Florida’s Public Records Law, §119, Fla. Stat.,
and made or received in conjunction with this Agreement. Refusal by proposer/bidder to
allow such public access will be grounds for unilateral cancellation of this Agreement by
UNF and for imposition of any remedy or penalty available under law. Proposer/bidder will
indemnify and hold harmless the University of North Florida, Board of Trustees and State
of Florida, their officers, employees and agents from and against any and all costs, losses,
damages, liabilities, expenses, demands and judgments, including court costs and
attorney’s fees, which may arise out of, or be consequent upon, any public records which
proposer/bidder maintained or should have maintained in conjunction with this Agreement.
12. ADVERTISING: In submitting a Proposal, the Proposer agrees not to use the results
therefrom as a part of any commercial advertising.
13. ASSIGNMENT: Any Contract or Purchase Order issued pursuant to Request for
Qualification and the monies which may become due hereunder are not assignable
except with the prior written approval of the purchaser.
14. LIABILITY: The Proposer agrees to indemnify and hold harmless the University of
North Florida Board of Trustees, its officers, agents and employees from any and all
judgments, orders, awards, costs and expenses, including attorney's fees, and also all
claims on account of damages to property, including loss of use thereof, or bodily injury
(including death) which may be hereafter sustained by the Proposer, its employees, its
subcontractors or the University of North Florida, its officers, agents, or employees or
third persons arising out of, or in connection with, this RFQ proposal and which are the
result of the proposers breach of contract or of the acts or omissions of the proposer, its
officers, agents and employees. This condition does not apply to contracts between
15. FACILITIES: The University reserves the right to inspect the Proposer’s facilities at
any time with prior notice.
16. SERVICE AND WARRANTY: Unless otherwise specified, the Proposer shall define
any warranty service and replacements that will be provided during and subsequent to
this contract. Proposers must explain on an attached sheet to what extent warranty and
service facilities are provided.
17. SAMPLES: Samples of items, when called for, must be furnished free of expense
on or before Proposal opening time and date and, if not destroyed, may upon request be
returned at the Proposers expense. Each individual sample must be labeled with
Proposers name, manufacturer’s brand name and number, proposal number and item
23. ACCOUNTING AND AUDIT: The proposer agrees to maintain at its principal place of
business those business records, books, account information and related materials
relevant to any resulting Agreement/purchase order. The University of North Florida, and
the Auditor General of the State of Florida, or any of their authorized representatives, will
have the right upon reasonable notice to review such materials, whether by its own
representative or by a certified public accountant during reasonable business hours and in
a manner that does not disrupt proposer’s business operations. Proposer agrees to retain
any documents relevant to this Agreement/purchase order for a period of at least 3 years
after the final payment or termination of this Agreement/purchase order, whichever is later.
Records related to unresolved audit findings, appeals, or litigation shall be retained until
the action is completed or the dispute resolved. Invoices for fees or other compensation
shall be submitted in detail sufficient for proper pre-audit service. The proposer agrees to
include this Accounting and Audit provision in any contract it has with any subcontractor,
consultant or agent whose services will be charged directly or indirectly to this Agreement.
24. TRAVEL: Bills for any travel expenses must be submitted in accordance with §112.061,
Fla. Stat. No travel expenses may be paid to, or for the benefit of, any individual, by the
University, in excess of the amount permitted by §112.061, Fla. Stat.. Any expenses in
excess of the amounts prescribed by law shall be borne by the proposer.
25. GOVERNING LAW; FORUM: Any resulting Agreement will be governed by and
construed under the laws of the State of Florida which will be the forum for any lawsuit
between the parties arising from or incident to the resulting Agreement. The venue for any
legal proceeding will be in Jacksonville, Duval County, Florida.
THIS SOLICITATION WILL BE GOVERNED BY THE PROVISIONS CONTAINED IN UNF
REGULATIONS 13.0010R, 13.0020R and 13.0030R.
PUR: 7033 Revised 021913
UNIVERSITY OF NORTH FLORIDA
1. Project Description
The University of North Florida Board of Trustees, a public body corporate, announces that Construction Management
Services are required for the competition pool project to be located adjacent to the Student Wellness Complex Building 61
at the University of North Florida, 1 UNF Drive, Jacksonville, FL 32224.
This project includes the construction of a new exterior competition pool complex to be located directly north of the UNF
Student Wellness Center Building 61. The project includes the relocation of three exterior tennis courts and existing
underground utilities. Also within the scope will be the public restrooms, locker rooms with showers, controlled entrance,
offices, support services and associated pool equipment storage and mechanical space. The estimated construction
budget for this project is $8 million.
The CM Process
The contract for construction management service will consist of two phases. Phase one is pre-construction services, for
which the construction manager will be paid a fixed fee to be negotiated with the chosen CM firm. Phase one services
include value and constructability analyses, life-cycle costing, analysis of the building envelope details, development of a
cost model, estimating and the development of a Guaranteed Maximum Price (GMP). If the GMP is accepted, phase two,
the construction phase, will be implemented. In phase two of the contract, the construction manager becomes the single
point of responsibility for performance of the construction of the project and shall publically bid trade contracts. Failure to
negotiate an acceptable fixed fee for phase one of the contract, or to arrive at an acceptable GMP within the time provided
in the agreement may result in the termination of the construction management firm’s contract.
It is the express intention of the University of North Florida and a requirement of this solicitation that the firms work
independently of all parties associated with or employed by the University of North Florida, including members of the
Selection Committee, with the exceptions explicitly noted in this document. If a firm fails to comply with these
requirements, they will be disqualified from the solicitation.
The successful construction management firm is responsible for understanding and complying with all applicable local,
state, and federal occupational safety and health regulations pertaining to the scope of work outlined in this RFQ.
2. Proposed Calendar of Events
The proposed schedule for selection, award and negotiation will be as follows:
Website & Ad Posting
May 3, 2019
Non-mandatory pre-submittal conference
May 17, 2019 at 1:30 p.m. Hicks Hall
May 26, 2019
Response to Questions Due
May 28, 2019
June 4, 2019
All times are Eastern Standard Time, unless otherwise noted.
3. Selection Criteria
Selection of finalists for interviews will be made on the basis of construction management firm qualifications, including
experience and ability; past experience in similar type of projects and budget; LEED certification experience, bonding
capacity; record-keeping/administrative ability, critical path scheduling expertise; cost estimating; cost control ability;
quality control capability; and qualification of the firm's personnel, staff and consultants as well as the ability to provide all
UNIVERSITY OF NORTH FLORIDA
services identified under the CM Process above. Top ranked firms will be provided a description of the final interview
requirements, a copy of the AIA construction management agreement used by the University of North Florida and a copy
of the General Conditions of the contract. The Selection Committee may reject all proposals and stop the selection
process at any time. The construction manager shall have no ownership, entrepreneurial or financial affiliation with the
selected architect/engineer involved with this project.
Firm submittals will be evaluated in the following areas:
In-depth understanding of the requirements and needs of the project as demonstrated by the CM project
team. (25 Points)
Firm’s experience in the construction of similar facilities and projects (25 Points)
Qualifications of firm’s key personnel, past performance and their experience working with public agencies
and/or universities. (20 Points)
Demonstrated cost estimating and scheduling experience. (20 Points)
Current workload and volume of work and availability of the proposed team as it relates to the project time
line (10 Points)
The applicants who have achieved the highest scores in the evaluation process will be recommended for further
4. Selection Committee
All applicants are instructed to check the UNF Procurement Services website for the posting of the top ranked firms at
https://www.unf.edu/procurement/Bids_and_Notices.aspx. Finalists will be informed of the interview/presentation dates
and times and will be provided with additional presentation information if available. The Selection Committee will make a
recommendation to the University President.
5. Application Submission
Applications are to be delivered sealed and labeled “RFQ# 19-21 titled Construction Management for Competition Pool”
on the exterior of the package. Provide one original and six complete copies of the application. Applications are due by 2
p.m. June 4, 2019. Applications received after 2 p.m. will not be opened. It is the sole responsibility of the applicant to
ensure that sealed applications are delivered to UNF Procurement Services 4892 First Coast Technology Parkway, Suite
2950, Jacksonville, FL 32224 prior to the deadline and labeled accordingly. It is also the responsibility of the applicant to
carefully review the application requirements in this RFQ and submit all information requested. The University will not
accept applications received by facsimile or email. If applicant fails to submit with its sealed application all items requested
by this RFQ, the application will not be considered.
Bidders are requested to use an identification label on their envelopes/packages when returning their response. The label
should clearly identify the proposal number, date and time of proposal opening and company name. Each bidder is fully
responsible for ensuring that its proposal is timely received and shall assume the risk of non-delivery or untimely delivery
caused by its chosen delivery method, whether by US Mail, public carrier or otherwise.
No interpretation of the meaning of any part of this RFQ, nor corrections of any apparent ambiguity, inconsistency or error
herein, will be made to any applicant orally. All requests for written interpretation or corrections MUST be in writing.
Additional information or clarifications must be submitted in writing via email to the University of North Florida Procurement
Services, attention Dianna White at firstname.lastname@example.org AND Leslie Cunningham at email@example.com.
All requests must be received by May 27, 2019. All such interpretations and supplemental instructions will be in the form of
written addenda to the RFQ documents which, if issued, will be posted to the procurement website. It is the responsibility
of the applicant, before submitting its application, to check the UNF Procurement Services website at
http://www.unf.edu/procurement/ to obtain any updates/addenda.
UNIVERSITY OF NORTH FLORIDA
7. Non-Discrimination Equal Opportunity and Diversity Statement
The University of North Florida is committed to providing an inclusive and welcoming environment for all who interact in
our community. To accomplish this intent, UNF conforms to both the spirit and the letter of all laws and regulations that
prohibit discrimination and harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender
identity/expression, sexual orientation, marital status, national origin or veteran status in any program, service or activity it
offers. Similarly, UNF will not commit or permit retaliation. The contracting party will adhere to such provisions and provide
to the University, upon request, evidence of compliance federal and state law and University provisions. A failure to so
adhere or to provide such evidence shall constitute a material default under the agreement.
8. Affirmative Action
The University of North Florida and its vendors, contractors and subcontractors shall abide by the requirements of 41 CFR
60–300.5(a). This regulation prohibits discrimination against qualified protected veterans, and requires affirmative action
by covered prime contractors and subcontractors to employ and advance in employment qualified protected veterans.
The University of North Florida and its vendors, contractors and subcontractors shall abide by the requirements of 41 CFR
60–741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability, and requires
affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified
individuals with disabilities.
9. Notice of Intended Award Decision
A Notice of Intended Decision will be posted for review by interested parties on the Procurement Service’s website at
http://www.unf.edu/procurement/Bids_and_Notices.aspx and will remain posted for a period of 72 hours. The University
has no obligation to furnish this information by any other means than posting to this website.
10. Protest Procedures
Any vendor / interested person who is disputing the specifications or is adversely affected by a decision or intended
decision concerning this competitive solicitation or contract award and who wants to protest such specifications, decision
or intended decision shall file a protest in compliance with the University of North Florida regulations. Failure to File a
protest in accordance with UNF Regulation 13.0020R, or failure to post the bond or other security as required in UNF
Regulations 13.0020R and 13.0030R shall constitute a waiver of protest proceedings.
11. Contractual Intent/Right to Terminate and Recommence RFQ Process
The University intends to contract with firm(s) whose submittal(s) is/are considered to be in the best interests of the
University. However, the University may terminate this RFQ process at any time up to Notice of Award, without prior
notice, and without liability of any kind or amount. Further, the University reserves the right to commence one or more
subsequent RFQ processes seeking the same or similar products or services covered hereunder.
12. Award of Contract
The University reserves the right to make multiple awards or to reject any or all submittals. Lobbying of any member of the
UNF Selection Committee by any representative of the firm is expressly prohibited and will be considered as cause for
rejection of the submittal.
13. Acceptance or Rejection of Applications
The RFQ will be awarded to that responsible firm(s) who financially and professionally can provide the requested services
conforming to the Request for Qualifications and which will be most advantageous to the University of North Florida.
The University of North Florida reserves the unqualified right to reject any or all submittals and to waive information and
minor irregularities in submittals received. The right is reserved to accept an application which, after review by the
University committee, is considered most advantageous to the University. In the event of rejection, UNF shall not be liable
for any costs incurred in conjunction with the preparation and submittal of any application.