Replacement of Overhead Doors and Replace Bottom Panels and Seals on Various Doors at Onawa Maintenance Garage

Agency:	State Government of Iowa
State:	Iowa
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Posted:	Mar 22, 2024
Due:	Apr 12, 2024
Solicitation No:	RFB FY2024 #221
Publication URL:	To access bid details, please log in.

Bid Information

Type	Request for Bid - Informal - Construction
Status	Issued
Number	RFB FY2024 #221 (Replacement of Overhead Doors and Replace Bottom Panels and Seals on Various Doors at Onawa Maintenance Garage)
Issue Date & Time	3/22/2024 01:52:01 PM (CT)
Close Date & Time	4/12/2024 01:00:00 PM (CT)
Notes	We highly recommend online submission of responses and questions. This expedites the process and reduces errors for both buyer and supplier. All items are tied. Over view: DOT is seeking an overhead door company to remove and replace overhead door and openers. Start Date: July 1, 2024 DOT Estimated End Date: August 30, 2024 This is project is exempt from state sales tax. Davis- Bacon Wages to not apply. Questions: Until the contract is awarded the sole point of contact for this project is Julie Brown (see bid contract information) any and all questions related to this project included during a site visit are to be submitted to Julie Brown in writing preferably through the ION wave Bid system. (See the cut off period for question submissions and Site Visit scheduling indicated below) Site Visit: Site visits are recommended. Interested bidders can schedule a site visit with the Purchasing Agent listed on the solicitation via email @ julie.brown@iowadot.us. DOT will coordinate with staff and send you confirmation once the site visit has been scheduled. Contractors will be required to bring their own equipment needed for the site visit. Contract Award One contract will be awarded for all items in the form of a Purchase Order. All items are tied. It is the intent of the Iowa DOT to award the contract to the responsible bidder whose submitted quotation is the most advantageous to the Iowa DOT, cost and other factors considered. Other factors include, but are not limited to: meeting or exceeding mandatory requirements, proposed staffing, and meeting required time schedule.

Contact Information

Name	Julie Brown
Address	800 Lincoln Way Ames, IA 50010
Phone	1 (515) 239-1892
Fax
Email	julie.brown@iowadot.us

Attachment Preview

RFB FY2024 #221

Replacement of Overhead Doors and Replace Bottom Panels

and Seals on Various Doors at Onawa Maintenance Garage

Issue Date: 3/22/2024

Questions Deadline: 4/9/2024 01:00 PM (CT)

Response Deadline: 4/12/2024 01:00 PM (CT)

Contact Information

Contact: Julie Brown

Address: Purchasing Section

800 Lincoln Way

Ames, IA 50010

Phone: 1 (515) 239-1892

Email: julie.brown@iowadot.us

Page 1 of 10 pages

Deadline: 4/12/2024 01:00 PM (CT)

RFB FY2024 #221

Event Information

Number:

RFB FY2024 #221

Title:

Replacement of Overhead Doors and Replace Bottom Panels and Seals on Various

Doors at Onawa Maintenance Garage

Type:

Request for Bid - Informal - Construction

Issue Date:

3/22/2024

Question Deadline: 4/9/2024 01:00 PM (CT)

Response Deadline: 4/12/2024 01:00 PM (CT)

Notes:

We highly recommend online submission of responses and questions. This

expedites the process and reduces errors for both buyer and supplier.

All items are tied.

Over view:

DOT is seeking an overhead door company to remove and replace overhead door

and openers.

Start Date: July 1, 2024

DOT Estimated End Date: August 30, 2024

Page 2 of 10 pages

This is project is exempt from state sales tax.

Davis- Bacon Wages to not apply.

Questions: Until the contract is awarded the sole point of contact for this project is

Julie Brown (see bid contract information) any and all questions related to this

project included during a site visit are to be submitted to Julie Brown in writing

preferably through the ION wave Bid system. (See the cut off period for question

submissions and Site Visit scheduling indicated below)

Site Visit:

Site visits are recommended. Interested bidders can schedule a site visit with the

Purchasing Agent listed on the solicitation via email @ julie.brown@iowadot.us.

DOT will coordinate with staff and send you confirmation once the site visit has been

scheduled.

Contractors will be required to bring their own equipment needed for the site visit.

Contract Award

One contract will be awarded for all items in the form of a Purchase Order. All items

are tied.

It is the intent of the Iowa DOT to award the contract to the responsible bidder whose

submitted quotation is the most advantageous to the Iowa DOT, cost and other

factors considered. Other factors include, but are not limited to: meeting or

exceeding mandatory requirements, proposed staffing, and meeting required time

schedule.

Deadline: 4/12/2024 01:00 PM (CT)

RFB FY2024 #221

Ship To Information

Address: Onawa Garage - Job Site

1800 Hwy 175 West

Onawa, IA 51040

Bid Attachments

standardterms_informal 1_18_22.pdf

Standard Bid Terms and Conditions - Informal

08 3613 Insulated Sectional OH Doors 7_8 Onawa MG.pdf

08 3613 Specifications

08 3613.50 Electric Door Operators Only _Onawa MG_.pdf

08 3613.50 Specifications

553609 - Onawa (1).pdf

Floor Plan

D3 Onawa Maintenance Gar_OH Drs 7-8_int pics (1).pdf

District 3, Overhead Doors #7 and #8 Photos

Download

Bid Attributes

1 Acceptance of Standard Terms and Conditions

Please see attachments tab for Standard Terms and Conditions. Please acknowledge you have read, understand

and accept the standard terms and conditions.

I have read, understand and accept

(Required: Check if applicable)

2 Bid Certification- Informal

Bidder certifies that-

-All materials, equipment, goods and/or services offered meet or exceed the specifications and requirements and

will be supplied in accordance with the entire contents of this solicitation including delivery schedules.

- No relationship exists or will exist during the contract period between the Contractor and the Iowa DOT or any

Participating Agencies that interferes with fair competition or constitutes a conflict of interest.

I have read, understand and hereby certify

(Required: Check if applicable)

3 Performance and Payment Bond

If the contracted amount is $25,000 or more, the successful Bidder must furnish a performance and payment bond

covering the faithful performance of 100% of the Contract and the payment of all obligations arising thereunder.

Iowa DOT will provide the Performance and Payment Bond Form 131070 upon contract award.

A Resident Commission Agent or attorney-in-fact must file a copy of the power of attorney.

I have read and understand.

(Required: Check if applicable)

Page 3 of 10 pages

Deadline: 4/12/2024 01:00 PM (CT)

RFB FY2024 #221

4 Power of Attorney

Attorney-in-fact who signs the Proposal Guaranty and/or Performance Bond must file with each bond a certified and

effectively dated copy of the Power of Attorney.

5 Labor Relations

All Bidders, before entering into a contract with the Department, must be registered with the Division of Labor in the

Iowa Department of Workforce Development (515-281-3606) according to chapter 91C, Code of Iowa 2015. This

pertains to contractor’s who engage in the business of construction.

Bidders must submit their Contractor Number with their response.

(Required: Maximum 1000 characters allowed)

6 Fabricated or Custom-Built Materials Lead Time

All Bidders must provide a lead time on any fabricated or custom-built product or products that will impact the

project timeline. Lead times are to be listed for each fabricated product, including estimated product delivery on the

Schedule of Prices.

If no critical fabricated or custom-built products are needed for the project, bidders must simply indicate “Not

applicable or N/A in the Schedule of Prices. This indicated no known additional time for readily available materials

and products needed for the project.

(Required: Maximum 4000 characters allowed)

7 Project Period

If your company has indicated a product or materials lead time as indicated in the above attribute #6, please

provide the estimated number of days needed to complete the project as indicated in this proposal, once you have

materials readily available.

(Optional: Maximum 1000 characters allowed)

Page 4 of 10 pages

Deadline: 4/12/2024 01:00 PM (CT)

RFB FY2024 #221

8 Contractor Guarantee

The Contractor must guarantee all work executed under this contract, both as the workmanship and materials, for a

period of two (2) years after the substantial completion date. Neither the final payment nor any provision of the

contract documents must relieve the Contractor of responsibility for faulty materials or workmanship. The

Contractor must remedy any defect thereto and pay for any damage to other work resulting therefrom, which must

appear within a period of two (2) years from the date of the final acceptance. With one month remaining in the

guarantee period, the Contractor must notify the Iowa DOT and set up a complete walk-through inspection.

All materials, items of equipment, and workmanship furnished under this division of the specifications must carry the standard

warranty against all defects in material and workmanship. Any fault due to defective or improper material, equipment, or

workmanship which may develop, must be made good, forthwith.

The Guarantee must include, but not be limited to the following elements and services:

1. Repair or replace defective materials, equipment, workmanship and installation that develops within the

guarantee period, promptly and to Iowa DOT's satisfaction and correct damage caused in making

necessary repairs and replacements, including all other damage done to areas, materials, and other

systems resulting from the failure or defect, under guarantee by and at the expense of the Contractor.

2. Replace material or equipment that requires excessive service during guarantee period, as defined

and as directed by the Iowa DOT.

3. Make all service calls, replacements, repairs and adjustments during the guarantee period without cost

to the Iowa DOT.

I have read and understand.

(Required: Check if applicable)

9 DOT Responsibility-Inspection and Supervision

All work shall be according to the approved design and shall be under the direct supervision of the Iowa DOT.

Periodic site inspections will be carried on by the Iowa DOT with the Contractor to ensure coordination of the

project.

The Iowa DOT will provide a list of items requiring inspection prior to or during installation. The Contractor is

to give the Iowa DOT notice no less than 24 hours in advance of installation.

The Iowa DOT point of contact after the contract award shall be determined.

1 Request for Pre-bid substitutions for products or materials

0 The Request for Pre-bid substitution for product or materials form must be submitted by the date indicated on the

timeline to be considered for review.

By submitting the pre-bid substitution form, Bidders certify the proposed substitution:

Meets or exceeds the specifications or performance of the specified product

Has an equal or superior warranty

Has equal or superior maintenance or service plan

Has available replacement parts, as applicable

Will have no adverse effect on other trades and will not affect or delay progress schedule

Does not affect dimensions or functional clearances

Page 5 of 10 pages

Deadline: 4/12/2024 01:00 PM (CT)

RFB FY2024 #221

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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Replacement of Overhead Doors and Replace Bottom Panels and Seals on Various Doors at Onawa Maintenance Garage

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