BID 8838 Arts Education Supplies & Equipment

Agency:	Pittsburgh Public Schools
State:	Pennsylvania
Type of Government:	State & Local
Category:	70 - General Purpose Information Technology Equipment (including software). 75 - Office Supplies and Devices
Posted:	Feb 13, 2024
Due:	Mar 12, 2024
Solicitation No:	BID 8838
Publication URL:	To access bid details, please log in.

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The Board of Public Education

of the School District of Pittsburgh

Administration Building, 341 South Bellefield Avenue

Pittsburgh, PA 15213

Inquiry

Number 8838

Sealed bids for material listed herein will be received in the Bellefield Avenue Lobby in the Administration

Building until 11 o’clock A.M., Tuesday, March 12, 2024 and will be opened at the same hour in

ADMNISTRATION BUILDING CAFETERIA.

Price each item as indicated including delivery INSIDE OF BUILDING to

Insert Prices, Model No., etc., sign the bid form and Return ONE Copy

Arts Education Supplies &

Equipment

1. These bids are being received according to law as set forth in the Public School Code of 1949, as amended.

2. All bids shall be returned in sealed envelopes and addressed to The Board of Public Education Attention Daniel Johnson RM

349. Please show the bid inquiry number on the outside of the envelope.

3. The Bidder is responsible for ensuring that the Bid document, inside a sealed envelope, is deposited into the locked bid box in

Lobby of the Administration Building prior to 11:00 AM on the date of the Bid Opening. Delivering that Bid document to a

school district employee, even if a signature is obtained, is not sufficient to meet the requirements of this Bid Condition. The

School District is not responsible for the failure of any of its employees or any mail delivery service to place this bid document in

the designated bid box prior to the time and date for the public opening of this Bid.

4. One copy of this bid inquiry document is to be filled out, signed and returned to the Board of Public Education.

5. Bids shall be submitted on this Inquiry form which must be signed by a duly authorized agent or officer of the Company making

the bid. Absence of original signature of person duly authorized to sign for the Company submitting this bid document will

automatically leave this bid null and void.

6. Bidders will quote prices on the unit as specified (i.e., “each”, “lot”, “dozen”, etc.) unless the unit as used in the trade differs from

that requested on the Inquiry. In such case, the unit being bid should be changed on this bid document to reflect the industry

standard.

7. Prices quoted will be considered net unless otherwise noted on bid. No escalator clauses will be permitted unless provided for in

the Bid format.

8. Prices quoted must include all costs for transportation to the location indicated above including delivery inside the building.

9. Not more than one alternate product may be quoted on any single item of the bid. Description and pricing for such alternate must

be typed in on this document immediately below space for pricing of primary bid.

10. All bids shall be effective for a period of 45 days from the opening date of this bid, and no bid may be withdrawn prior thereto.

11. In all cases where no sample is submitted by the bidder, it will be understood that the bidder agrees to furnish the exact article or

articles as specified, or to exactly match the Board’s sample. Where samples are requested on items bid, failure to provide such

samples may result in the automatic disqualification of the bid for those items.

12. The Purchasing Agent of The Board of Public Education shall have full power and authority to reject any and all materials

furnished which in his opinion, are not in strict compliance and conformity with the requirements of the specifications, or equal in

every respect to the samples submitted. The decision of said Purchasing Agent shall be final, conclusive, and without exceptions

or appeal. All articles so rejected shall promptly be removed from the premises of the Board at the cost of the Vendor.

13. The Board of Public Education reserves the right to increase quantities of items to be purchased to reflect actual Board needs at

the time that orders are issued. Such additional quantities will be purchased at the price indicated on this bid.

14. The Board of Public Education reserves the right to reject any or all bids, and to accept or reject any item or group of items, for

which bid is submitted.

15. Piggybacking - It is understood that the goods and services described in the specifications may be purchased by the District and

any other local municipal bodies as set forth in the specifications and bidder agrees to supply the goods and services to the local

municipal bodies on the same terms and conditions as if they were to be supplied to the District. To the extent that the local

municipal bodies purchase goods or services, then the local municipal bodies and not the District, shall be liable to the bidder.

CERTIFICATE OF COMPLIANCE WITH THE

SUBSTANCE ABUSE POLICY OF THE

SCHOOL DISTRICT OF PITTSBURGH

I, _________________________, do hereby certify that I have read and understand the Substance

Abuse Policy of the School District of Pittsburgh, and have supplied a copy of same to my employees and/or

subcontractors. I also declare that my employees and/or subcontractors and their employees who will be

performing tasks that are high risk, safety sensitive or genuinely implicate public safety, will pass an

appropriate test for substance abuse prior to being permitted access to the School District of Pittsburgh’s

workplaces.

NOTARY PUBLIC

BY: _____________________________

Signature of Representative

______________________________

Print Name & Title of Representative

_____________________________

Print Name of Company

_____________________________

Telephone Number of Representative

________________________

Signature of Notary

(Seal and/or Stamp)

_________________________

Date

INSTRUCTIONS FOR CERTIFICATION REGARDING

DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION-

LOWER TIER COVERED TRANSACTIONS

1. By signing and submitting this form, the prospective lower tier participant is providing the certification set out on the following

page in accordance with these instructions.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was

entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in

addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may

pursue available remedies, including suspension and/or debarment.

3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if

at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous

by reason of changed circumstances.

4. The terms “covered transaction”, “debarred”, “suspended”, “ineligible”, “lower tier covered transaction”, “participant”, “person”,

“primary covered transaction”, “principal”, “proposal” and “voluntarily excluded”, as used in this clause, have the meanings set out in

the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this

proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower tier participant agrees by submitting this form that, should the proposed covered transaction be entered

into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible,

or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this

transaction originated.

6. The prospective lower tier participant further agrees by submitting this form that it will include in this clause titled “Certification

Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion, - Lower Tier Covered Transactions”, without modification,

in all lower tier covered transactions and in all solicitations for lower tier covered transactions.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction

that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification

is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals, each

participant may, but is not required to, check the List of Parties Excluded from Federal Procurement or Nonprocurement Programs.

8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good

faith the Certification required by this clause. The knowledge and information of a participant is not required to exceed that which is

normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly

enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from

participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with

which this transaction originated may pursue available remedies, including suspension and/or debarment.

CERTIFICATION

REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION

-LOWER TIER COVERED TRANSACTIONS

This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, encoded at 29

CFR Part 98, 98.510, participants responsibilities. The regulations were published as Part VII of the May 26, 1988 Federal Register

{Pages 19160-19211}.

{BEFORE COMPLETING CERTIFICATION, READ ATTACHED INSTRUCTIONS WHICH ARE AN INTEGRAL PART

OF THE CERTIFICATION}.

(1) The prospective recipient of federal assistance funds certifies, by submission of this proposal, that neither it nor its principals are

presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this

transaction by any federal department or agency.

(2) Where the prospective recipient of federal assistance funds is unable to certify to any of the statements in this Certification, such

prospective participant shall attach an explanation to this proposal.

NAME OF ORGANIZATION ____________________________________________________________________

AUTHORIZED REPRESENTATIVE _____________________________________TITLE ___________________

SIGNATURE _____________________________________________________ DATE ______________________

ADDRESS ___________________________________________________________________________________

_____________________________________________________________________________________________

PHONE ________________________________________ E-MAIL ______________________________________

The Board of Public Education

of the School District of Pittsburgh

Pittsburgh, PA 15213

Articles

SPECIFICATIONS

FOR

Arts Education Supplies & Equipment

INQUIRY NUMBER

SHEET NUMBER

8838

5 OF 11

Price

For questions pertaining to this bid please contact Nina Unitas at

cunitas1@pghschools.org or at 412-529-4572

Items will be purchased from April 24, 2024 through October 31, 2024.

Bids will be awarded at the April 24th legislative meeting.

Written by:

Daniel Johnson

SCHOOL DISTRICT OF PITTSBURGH

PURCHASING DEPT ROOM 349

341 SOUTH BELLEFIELD AVENUE

PITTSBURGH, PA 15213

PHONE: (412) 529-4664

NON-DISCRIMINATION POLICY

THE PITTSBURGH PUBLIC SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY

EDUCATION INSTITUTION AND WILL NOT DISCRIMINATE ON THE BASIS

OF RACE, COLOR, NATIONAL ORIGIN, SEX OR HANDICAP IN ITS ACTIVITIES,

PROGRAMS OR EMPLOYMENT PRACTICES AS REQUIRED BY TITLE VI,

TITLE IX AND SECTION 504.

FOR INFORMATION REGARDING CIVIL RIGHTS OR GRIEVANCE

PROCEDURES CONTACT: CONTRACT COMPLIANCE OFFICE.

PITTSBURGH PUBLIC SCHOOLS, 1305 MURIEL STREET,

PITTSBURGH, PA 15203, (412) 529-4661.

We, the undersigned, hereby propose and agree to furnish to the Board of Public Education any or all of the items that we have priced, at

the prices set opposite each item in the foregoing list. This proposal is subject to all terms of the specifications, bid conditions and

instructions herein, and we hereby agree to furnish such item or items as may be awarded to us. This bid document is null and void without

an original signature of a person properly authorized to sign for the company submitting the bid.

Company Name

Sign Here

Original Signature Required

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BID 8838 Arts Education Supplies & Equipment

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