Supplemental Resources and Training Grades PreK-12

Agency: Pittsburgh Public Schools
State: Pennsylvania
Type of Government: State & Local
Category:
  • U - Education and Training Services
Posted: May 4, 2021
Due: May 21, 2021
Publication URL: To access bid details, please log in.
  • Supplemental Resources and Training Grades PreK-12

    Due by 5pm on Wednesday, May 21, 2021

    Final_RFP April 2021.pdf 314.24 KB (Last Modified Today at 11:26 AM)
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    Pittsburgh Public Schools
    341 South Bellefield Avenue | Pittsburgh, PA 15213-3516
    https://www.pghschools.org
    Minika C. Jenkins, Chief Academic Officer
    The School District of Pittsburgh
    (Pittsburgh, PA)
    REQUEST FOR PROPOSAL (RFP)
    Supplemental Resources and Training
    Grades Pre-K – 12
    Issuance Date: April 30, 2021
    Submission Date: May 21, 2021 5:00 pm
    Pittsburgh Public Schools
    RFP for Supplemental Resources and Training
    Page 2 of 17
    Introduction
    Pittsburgh Public Schools (PPS) is seeking supplemental resources and training to support students with the
    application of content and learning. This work may begin July 1, 2021-July 31, 2024
    Scope of Work
    Provide software or web-based products that measure mastery of the PA Core Standards at regular
    intervals throughout the school year for all content areas.
    Provide a web-based reading technology program that supports a blended learning delivery model
    with a variety of learning opportunities to meet the needs of all students and supports teachers –
    regardless of their level of experience.
    Provide automated reports on student and teacher usage and growth at the student, class, school, and
    district level.
    Provide professional development for teachers, school administrators, and central staff on assessment
    implementation, reporting, and data analysis.
    Background
    As the largest of 43 school districts in Allegheny County and second-largest in Pennsylvania, Pittsburgh Public
    Schools serves approximately 22,000 students in Pre-Kindergarten through Grade 12 in 56 schools with 2,200
    teachers.
    Timetable/Response Submittal
    The Chief Academic Office is requesting proposals from experienced and qualified individuals/companies.
    Selection of the consultant will be made based upon the proposals submitted and possible interview if
    needed. A timetable for the selection process is provided below:
    April 30, 2021: Release of RFP
    May 21, 2021: Receipt of Proposals
    June 01, 2021: Recommendation for Selection
    June 23, 2021: Legislative Approval by Board
    Upon the release of this RFP and during the conclusion of the selection process, there shall be no
    communication between any prospective respondents, their lobbyist(s) or agent(s) and any employee of
    PPS or its elected Board of Directors, except as provided for in the RFP. Any violation of this provision by
    any prospective firm and/or its agent shall be grounds for immediate disqualification.
    All proposal packages shall be submitted to PPS as follows:
    Chief Academic Officer
    School District of Pittsburgh
    Email: ChiefAcademicOfficerOffice@pghschools.org
    *A confirmation of receipt will be returned via email
    Pittsburgh Public Schools
    RFP for Supplemental Resources and Training
    Page 3 of 17
    The proposal package shall include the Transmittal Letter, Proposal, W-9, and Sole-Source letter (if applicable).
    This package shall be submitted to PPS electronic format by 5:00 pm on Wednesday, May 21, 2021.
    Proposal packages, including any/all attachments, cover letter, and tabs should not exceed twenty-five (25)
    pages in length on 8 ½" X 11" paper, single-spaced using a minimum font size of 10 pt.
    Proposals should be submitted following the instructions detailed below. PPS reserves the right to select a
    proposal in its entirety or some portion(s) thereof. Furthermore, PPS reserves the right to reject any and all
    proposals and to waive irregularities.
    Any questions regarding this RFP should be addressed to the ChiefAcademicOfficerOffice@pghschools.org
    Responses should address the following questions or requests for information:
    I. Letter of Transmittal
    Each proposal should be accompanied by a letter of transmittal which summarizes key points of the proposal
    and which is signed by an authorized officer.
    II. Experience and Qualifications
    Provide brief biographies for the partners and employees who will be supporting PPS’ account, including any
    relevant experience for each. Please include only those individuals who will work on PPS’ account and specify
    their role in the project.
    Please describe relevant experience with board member governance training including previous work with
    other school districts. Please provide three references.
    III. Company Information/Equal Employment Opportunity
    A. Describe your company’s equal employment opportunity policies and programs.
    B. Has your company or any of its employees, or anyone acting on its behalf, ever been convicted of
    any crime or offense arising directly or indirectly from the conduct of your company’s business or
    have any of your company’s officers, directors, or persons exercising substantial policy discretion
    ever been convicted of any crime or offense, i.e., financial misconduct, fraud, or child abuse? If so,
    please describe any such convictions and surrounding circumstances in detail.
    C. Has your company, or any of its employees, or anyone acting on its behalf, been indicted or
    otherwise charged in connection with any criminal matter arising directly or indirectly from the
    conduct of your company’s business which is still pending or have any of your company’s officers,
    directors or persons exercising substantial policy discretion been indicted or otherwise charged in
    connection with any criminal matter, i.e., financial misconduct, fraud or child abuse which is still
    pending? If so, please describe any such indictments and surrounding circumstances in detail.
    IV. Project Work Plan
    Address all components detailed in the scope of work, include a variety of sample items, and the
    corresponding PA Core Standard. Answers to all questions in the addendum section should also be included.
    Pittsburgh Public Schools
    RFP for Supplemental Resources and Training
    Page 4 of 17
    Submit a detailed work plan for performed services, including a timeline for completion of specific work
    products.
    V. Fee Proposal
    Please provide a fee structure that your company would propose to provide board governance services for the
    Board of Directors, given the scope of services provided in your detailed work plan. Proposals must include the
    overall cost of all work and hourly or daily rates and must include cost estimates for travel and time associated
    with conference calls with PPS staff.
    Evaluation Criteria and Selection Process
    The contract will be awarded to the qualified proposer whose proposal is most advantageous to PPS, based on
    the evaluation criteria specified below. Thus, while the points in the evaluation criteria indicate their relative
    importance, the total scores will not necessarily be determinative of the award. The overall scores will guide
    PPS in making an award decision based on the evaluation criteria.
    PPS reserves the right to request an interview from those companies determined to be in a competitive range
    and shall use the information derived from these interviews, if any, in its evaluation.
    PPS anticipates selecting one consultant using the following criteria:
    Component
    Platform and Solution Requirements
    Access for all students
    Teachers and administrators use
    Family use
    Experience working with urban school districts
    Points
    20
    20
    10
    10
    10
    Addendum
    Platform and Solution
    1. Does your platform provide equity of access for all students aligned to the state standards?
    2. Can your program be customized to a variety of student proficiency levels?
    3. Is there scientifically based third-party efficacy research for your program (e.g., – listings in What
    Works Clearinghouse or Evidence for ESSA) that shows student growth?
    4. Does your platform provide real-time data reporting in a dashboard with progress reports at the
    standard and skill level?
    5. Does your program use both summative assessments and embedded formative assessments –
    available in both English and other languages spoken in our district. (list of spoke languages
    attached)
    6. Does your program have a method of effective use within blended learning to promote
    independent work and teach direct instruction for large and small groups?
    Pittsburgh Public Schools
    RFP for Supplemental Resources and Training
    Page 5 of 17
    Student Use
    1. Platform allows for access to grade-appropriate content, differentiated to multiple levels, that
    provides equity to every learner by servicing each learner at their level
    2. Platform has the ability to create learning paths that specifically meet the needs of individual
    students
    3. Access is automatic and provides more complex content as literacy levels improve
    4. The ability for students to track their growth over time
    5. The ability for students to track their lesson progress over time
    6. A motivational and interactive learning environment with opportunities for independent work
    7. A variety of language supports that allow for students to work at their level in English with
    language supports or fully in other languages represented by our families, as needed
    Teacher and Administrator Use
    1. Flexible blended professional learning options for data analysis for teachers, school/district
    administrators
    2. Data dashboards at the teacher, school, and district level for monitoring usage and performance,
    reporting on gaps to inform instruction, and reporting on growth
    3. Specific guidelines for instruction so digital learning is not solely dependent on student
    independent work
    4. Class, school, and district customization tools to match lessons with scopes and sequences
    5. Ability to group students based on their skills gaps and provide small-group instruction
    6. Custom curriculum-resource/textbook alignment for a seamless fit into district curriculum in
    reading and other content areas.
    Family Use
    1. Home-school connection to engage families in literacy growth
    2. Professional learning options for families
    Product Information
    1. Software product name
    2. Complete Product Description
    3. Current release version and length this product has been on the market. If you are
    presenting multiple products to meet our business requirements, please specify for each
    product.
    4. Total customer sites that are currently using the current version of the product,
    particularly with a client of our size. Please indicate if any of them are in Pennsylvania.
    5. Product licensing structure
    This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.
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