OCA-DPCS-004 Bronx Criminal Court Women’s Mental Health Initiative Services

Agency:	New York State Unified Court System
State:	New York
Type of Government:	State & Local
Category:	Q - Medical Services R - Professional, Administrative and Management Support Services
Posted:	Mar 25, 2024
Due:	Apr 8, 2024
Publication URL:	To access bid details, please log in.

rfb/rfp description

pre-bid conference

bids due

addenda

OCA-DPCS-004 Bronx Criminal Court Women’s Mental Health Initiative Services

04/08/24
2:00 PM

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OCA-DPCS-004 Bronx Criminal Court Women’s Mental Health Initiative

Issued Friday, March 8, 2024

Due Monday, April 8, 2024 at 2:00 PM EDT

NEW YORK STATE UNIFIED COURT SYSTEM

Office of Court Administration

Division of Professional and Court Services

Request for Proposals # OCA-DPCS-004

Bronx Criminal Court Women’s Mental Health Initiative

OCA-DPCS-004 Bronx Criminal Court Women’s Mental Health Initiative

Issued Friday, March 8, 2024

Due Monday, April 8, 2024 at 2:00 PM EDT

Contents

Reading this Request for Proposals ........................................................................................................ 1

RFP Articles

I. Background Information and Instructions .................................................................................2

II. Project Information ....................................................................................................................2

III. Award.........................................................................................................................................3

IV. Minimum Qualifications ............................................................................................................4

V. Project Services..........................................................................................................................4

VI. Insurance Requirements.............................................................................................................5

VII. Award Selection Criteria and Method of Award .......................................................................5

VIII. Required Documents..................................................................................................................6

IX. Submission of Proposal............................................................................................................10

X. Questions..................................................................................................................................10

XI. Pre-Bid Conference..................................................................................................................11

XII. General Specifications .............................................................................................................11

Attachments*

Attachment I - Standard Request for Bid Clauses & Forms

Attachment III - Vendor Responsibility: Acknowledgment Form and VR Questionnaire

Attachment IV - Procurement Lobbying forms

* Attachments are available for download from the Unified Court System’s Current Solicitation webpage:

http://ww2.nycourts.gov/admin/bids/currentsolicitations.shtml

Exhibits

Exhibit 1:

Exhibit 2:

Exhibit 3:

Exhibit 4:

Exhibit 5:

Exhibit 6:

Document Enclosure Checklist..............................................................................18

Proposal Cover Sheet .............................................................................................19

Vendor Assurance and Conflict-of-Interest Disclosure .........................................20

Insurance Requirements.........................................................................................23

Proposal Rating Tool .............................................................................................26

Appendix B: Terms and Conditions Applicable to Materials Produced Under the

Agreement ..............................................................................................................31

OCA-DPCS-004 Bronx Criminal Court Women’s Mental Health Initiative

Issued Friday, March 8, 2024

Due Monday, April 8, 2024 at 2:00 PM EDT

Reading this Request for Proposals

This Request for Proposals (RFP) comprises the Articles, Attachments, and Exhibits described below.

There are twelve (12) Articles in this main document:

II.

III.

IV.

VI.

VII.

VIII.

IX.

XI.

XII.

Background Information and Instructions

Project Information

Award

Minimum Qualifications

Project Services

Insurance Requirements

Award Selection Criteria and Method of Award

Required Documents

Submission of Proposal

Questions

Pre-Bid Conference

General Specifications

In addition, there are three (3) standard Attachments: Attachments I, III, and IV. Note that Attachment II is deliberately not

included in this RFP. The three Attachments that are included in this RFP are available for download from the table on the

Unified Court System’s Current Solicitation webpage (http://ww2.nycourts.gov/admin/bids/currentsolicitations.shtml). The

attachments are available in the row corresponding to this RFP and in the “Addenda” column. If this RFP requires vendors to

submit a “required budget form,” that form is available for download in the same row and column as the Attachments.

Lastly, there are Exhibits that are published in this main document following Article XII. Vendors are strongly encouraged

to follow the checklist in Exhibit 1 when assembling their proposal.

Note: Throughout this RFP, the terms, proposer, vendor, organization, and applicant are used interchangeably, as are RFP,

bid and solicitation.

❖❖❖

For information about why the Unified Court System has issued this RFP, please consult Articles I, II, and V.

If you want to know whether you or your organization qualifies to submit a proposal, please consult Articles IV and VI as

well as Attachment III and Exhibit 4.

For information about how and when to submit any questions, please consult Article X. If you want to know whether a pre-

bid conference will be held, please consult Article XI.

For guidance about how to submit your proposal, including formatting requirements, please review Articles VIII and IX as

well as Exhibits 1 and 2.

For details about how your proposal will be evaluated, please read Articles IV, VII, VIII, and XII as well as the Proposal

Rating Tool in Exhibit 5.

Finally, the number of available awards and the duration of the resultant contract can be found in Article III. This RFP

includes the standard “Appendix B” that will be incorporated into any resultant contract (see Exhibit 6).

OCA-DPCS-004 Bronx Criminal Court Women’s Mental Health Initiative

Issued Friday, March 8, 2024

Due Monday, April 8, 2024 at 2:00 PM EDT

I. BACKGROUND INFORMATION

The mission of the New York State Unified Court System (UCS) is to deliver equal justice under the law

and to achieve the just, fair and timely resolution of all matters that come before our courts. In the

service of our mission, the UCS is committed to operating with integrity and transparency, and to

ensuring that all who enter or serve in our courts are treated with respect, dignity, and professionalism.

We affirm our responsibility to promote a court system free from any and all forms of bias and

discrimination and to promote a judiciary and workforce that reflect the rich diversity of New York

State. More information about the UCS is available at https://www.nycourts.gov.

The UCS Office of Court Administration’s (OCA) Division of Professional and Court Services

(DPCS) is soliciting proposals via this RFP for the purpose of establishing a contract to provide

court services for the Bronx Criminal Court (BCC).

UCS operates the BCC, which has jurisdiction over misdemeanors (crimes punishable by fine and/or

imprisonment of up to one year) and lesser offenses committed in the Bronx. The BCC also conducts

arraignments and preliminary hearings for felonies (crimes punishable by imprisonment of more than

one year) committed in the Bronx. In 2022, approximately 21,850 people were arraigned in the Bronx

based on allegations of non-federal offenses committed in the Bronx. Of these, approximately 3,490

(16%) were women. Incarcerating women can be particularly destabilizing for families given that

they tend to be primary caregivers. Further, they present with unique challenges. Studies have shown

that women who enter the criminal legal system are likely to suffer from past trauma and abuse,

mental health and substance misuse issues, and poverty and homelessness. A 2017 report found that

85% of the women detained in New York City’s jails are mothers, many have suffered trauma and

violence at the hands of men, and two-thirds report having a mental illness.

II. PROJECT INFORMATION

UCS is the recipient of an award (the “Grant Award”) by the U.S. Department of Justice, Bureau of

Justice Assistance (BJA) (the “Grantor”) for the purpose of funding the Bronx Criminal Court Women’s

Mental Health Initiative in the Bronx, New York (the “Project”). Pursuant to the terms of the Grant

Award, $501,169 is the maximum available funding for Project Services (as set forth in Article V

below) performed during May 1, 2024 – September 30, 2026, provided, however, that such period may

be extended upon mutual agreement of Grantor and UCS (the “Project Term”). UCS reserves the right to

request a no-cost extension of the Project Term from the Grantor.

Initially, compensation under the contract resulting from this RFP will be limited to reimbursing the

awarded contractor for expenses incurred assisting UCS with the development of a Planning and

Implementation Guide (“Guide”) for this Project. Upon review and approval of the Guide by the

Grantor, UCS will notify the awarded contractor that UCS will reimburse the awarded contractor for

expenses incurred delivering all other Project Services (as that term is defined in Article V, below). UCS

OCA-DPCS-004 Bronx Criminal Court Women’s Mental Health Initiative

Issued Friday, March 8, 2024

Due Monday, April 8, 2024 at 2:00 PM EDT

will not reimburse the awarded contractor for Project Services other than the above-described Guide

development assistance delivered prior to such notification.

UCS anticipates that the selected applicant will be designated a “subrecipient” rather than a “contractor”

for purposes of federal requirements of the Grant Award.

Grant

Number

Jurisdictions

15PJDP-23-

GG-01467-

MENT

Bronx

Criminal

Court, Bronx

County, NY

GRANT CHART

Project Goals

The proposed project will:

1) Conduct screenings of women arraigned in the Bronx

Criminal Court (BCC) to identify those in need of

mental health services and/or treatment as well as

those who may be victims of human trafficking,

sexual exploitation, and/or domestic or sexual

violence.

2) Flag the cases of those women who are appropriate

candidates for a mental health court, human

trafficking intervention court, drug court, or other

problem-solving court;

3) Serve as a resource for judges and court personnel in

the BCC on questions related to mental health

services and treatment for women; and

4) Serve as a liaison between the BCC and Bronx

problem-solving courts.

Maximum

Available

Grant

Term

Funding

$501,169

III. AWARD

UCS intends to award one contract for a term commencing on or about May 1, 2024, and terminating on

or about September 30, 2026 (“Contract Term”).

Notwithstanding the foregoing, the Contract Term of any contract resulting from this RFP may extend to

a term not to exceed five (5) years in total, which contract shall terminate upon the earlier of: (i) five (5)

years from the contract commencement date; or (ii) the complete expenditure of funding available for

Project Services, whichever is earlier, unless otherwise terminated pursuant to the terms of said contract.

Awarded contractor shall be contractually obligated to provide the Project Services for the Project Term,

as it may be amended or extended. UCS and awarded contractor shall communicate regularly

concerning the remaining amount of grant funds and the approximate timing of complete expenditure.

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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OCA-DPCS-004 Bronx Criminal Court Women’s Mental Health Initiative Services

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