RFP# DPCS 143: Albany County Treatment Court Continuum of Care Coordinator Services

Agency:	New York State Unified Court System
State:	New York
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment Q - Medical Services
Posted:	Nov 21, 2023
Due:	Dec 20, 2023
Publication URL:	To access bid details, please log in.

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DPCS 143 Albany County Treatment Court Continuum of Care Coordinator Services

Issued Tuesday, November 21, 2023

Due Wednesday, December 20, 2023 at 2PM

NEW YORK STATE UNIFIED COURT SYSTEM

Office of Court Administration

Division of Professional and Court Services

Request for Proposals # DPCS 143

Albany County Treatment Court

Continuum of Care Coordinator Services

DPCS 143 Albany County Treatment Court Continuum of Care Coordinator Services

Issued Tuesday, November 21, 2023

Due Wednesday, December 20, 2023 at 2PM

Contents

Reading this Request for Proposals ........................................................................................................ 1

RFP Articles

I. Background Information and Instructions .................................................................................2

II. Project Information ....................................................................................................................2

III. Award.........................................................................................................................................3

IV. Minimum Qualifications ............................................................................................................3

V. Project Services..........................................................................................................................4

VI. Insurance Requirements.............................................................................................................5

VII. Award Selection Criteria and Method of Award .......................................................................5

VIII. Required Documents..................................................................................................................6

IX. Submission of Proposal..............................................................................................................9

X. Questions..................................................................................................................................10

XI. Pre-Bid Conference..................................................................................................................10

XII. General Specifications .............................................................................................................10

Attachments*

Attachment I - Standard Request for Bid Clauses & Forms

Attachment III - Vendor Responsibility: Acknowledgment Form and VR Questionnaire

Attachment IV - Procurement Lobbying forms

* Attachments are available for download from the Unified Court System’s Current Solicitation webpage:

http://ww2.nycourts.gov/admin/bids/currentsolicitations.shtml

Exhibits

Exhibit 1:

Exhibit 2:

Exhibit 3:

Exhibit 4:

Exhibit 5:

Exhibit 6:

Document Enclosure Checklist..............................................................................18

Proposal Cover Sheet .............................................................................................19

Vendor Assurance and Conflict-of-Interest Disclosure .........................................20

Insurance Requirements.........................................................................................23

Proposal Rating Tool .............................................................................................26

Appendix B: Terms and Conditions Applicable to Materials Produced Under the

Agreement ..............................................................................................................29

DPCS 143 Albany County Treatment Court Continuum of Care Coordinator Services

Issued Tuesday, November 21, 2023

Due Wednesday, December 20, 2023 at 2PM

Reading this Request for Proposals

This Request for Proposals (RFP) comprises the Articles, Attachments, and Exhibits described below.

There are twelve (12) Articles in this main document:

II.

III.

IV.

VI.

VII.

VIII.

IX.

XI.

XII.

Background Information and Instructions

Project Information

Award

Minimum Qualifications

Project Services

Insurance Requirements

Award Selection Criteria and Method of Award

Required Documents

Submission of Proposal

Questions

Pre-Bid Conference

General Specifications

In addition, there are three (3) standard Attachments: Attachments I, III, and IV. Note that Attachment II is deliberately not

included in this RFP. The three Attachments that are included in this RFP are available for download from the table on the

Unified Court System’s Current Solicitation webpage (http://ww2.nycourts.gov/admin/bids/currentsolicitations.shtml). The

attachments are available in the row corresponding to this RFP and in the “Addenda” column. If this RFP requires vendors to

submit a “required budget form,” that form is available for download in the same row and column as the Attachments.

Lastly, there are Exhibits that are published in this main document following Article XII. Vendors are strongly encouraged

to follow the checklist in Exhibit 1 when assembling their proposal.

Note: Throughout this RFP, the terms, proposer, vendor, organization, and applicant are used interchangeably, as are RFP,

bid and solicitation.

❖❖❖

For information about why the Unified Court System has issued this RFP, please consult Articles I, II, and V.

If you want to know whether you or your organization qualifies to submit a proposal, please consult Articles IV and VI as

well as Attachment III and Exhibit 4.

For information about how and when to submit any questions, please consult Article X. If you want to know whether a pre-

bid conference will be held, please consult Article XI.

For guidance about how to submit your proposal, including formatting requirements, please review Articles VIII and IX as

well as Exhibits 1 and 2.

For details about how your proposal will be evaluated, please read Articles IV, VII, VIII, and XII as well as the Proposal

Rating Tool in Exhibit 5.

Finally, the number of available awards and the duration of the resultant contract can be found in Article III. This RFP

includes the standard “Appendix B” that will be incorporated into any resultant contract (see Exhibit 6).

DPCS 143 Albany County Treatment Court Continuum of Care Coordinator Services

Issued Tuesday, November 21, 2023

Due Wednesday, December 20, 2023 at 2PM

I. BACKGROUND INFORMATION

The mission of the New York State Unified Court System (UCS) is to deliver equal justice under the law

and to achieve the just, fair and timely resolution of all matters that come before our courts. In the service

of our mission, the UCS is committed to operating with integrity and transparency, and to ensuring that

all who enter or serve in our courts are treated with respect, dignity, and professionalism. We affirm our

responsibility to promote a court system free from any and all forms of bias and discrimination and to

promote a judiciary and workforce that reflect the rich diversity of New York State. More information

about the UCS is available at https://www.nycourts.gov.

The UCS Office of Court Administration’s (OCA) Division of Professional and Court Services (DPCS)

is soliciting proposals via this RFP for the purpose of providing a Continuum of Care Coordinator for

participants in the Albany County Treatment Court (ACTC). The ACTC is a post-plea alternative to

incarceration for offenders charged with one or more felonies in the Albany County Court who reside in

Albany County and have a substance use disorder requiring treatment.

UCS operates problem-solving courts, among them drug courts, which help judges and court staff respond

to the needs of litigants and the community. Problem-solving courts look to the underlying issues that

bring people into the court system, employ innovative approaches to address those issues, and seek to

simplify the court process for litigants. A drug court involves an intervention by the court in cooperation

with a team of specialists in social services, treatment, and criminal justice professionals in the local

community. In return for a promise of a reduced sentence, appropriate non-violent addicted offenders are

given the option of entering voluntarily into court-supervised treatment. The rules and conditions of

participation are clearly stated in a contract entered into by the defendant, the defense attorney, the district

attorney, and the court.

II. PROJECT INFORMATION

UCS is the recipient of an award (the “Grant Award”) by the U.S. Department of Justice, Bureau of Justice

Assistance (BJA) (the “Grantor”) to enhance the ACTC in Albany, New York, including continuum of

care coordinator services (the “Project”). Pursuant to the terms of the Grant Award, $303,693 is the

maximum available funding for Project Services (as set forth in Article V below) performed during

February 1, 2024 – September 30, 2027, provided, however, that such period may be extended upon

mutual agreement of Grantor and UCS (the “Project Term”). UCS reserves the right to request a no-cost

extension of the Project Term from the Grantor.

UCS anticipates that the selected applicant will be designated a “subrecipient” rather than a “contractor”

for purposes of federal requirements of the Grant Award.

DPCS 143 Albany County Treatment Court Continuum of Care Coordinator Services

Issued Tuesday, November 21, 2023

Due Wednesday, December 20, 2023 at 2PM

Grant

Number

15PBJA-23-

GG-04273-

DGCT

Jurisdictions

Albany County

GRANT CHART

Project Goals

Provide a Continuum of Care Coordinator for treatment

court participants in the Albany County Treatment

Court, which includes a felony level Adult Drug and

Driving While Intoxicated (DWI) Court, who reach the

end of Phase 2 and beginning of Phase 3 and to ensure

there are no gaps in services. This position will

support court-involved participants by:

(1) providing immediate linkage to medication-

assisted treatment (MAT) services

(2) engage individuals using MAT Best Practices

and principles; and

(3) encourage participation in activities that

effectively address basic needs, save resources,

reduce public disorder, and improve the health

and safety of participants.

Maximum

Available

Grant Term

Funding

$303,693

III. AWARD

UCS intends to award one contract for a term commencing on or about February 1, 2024, and terminating

on or about September 30, 2027 (“Contract Term”).

Notwithstanding the foregoing, the Contract Term of any contract resulting from this RFP may extend to

a term not to exceed five (5) years in total, which contract shall terminate upon the earlier of: (i) five (5)

years from the contract commencement date; or (ii) the complete expenditure of funding available for

Project Services, whichever is earlier, unless otherwise terminated pursuant to the terms of said contract.

Awarded contractor shall be contractually obligated to provide the Project Services for the Project Term,

as it may be amended or extended. UCS and awarded contractor shall communicate regularly concerning

the remaining amount of grant funds and the approximate timing of complete expenditure.

IV. MINIMUM QUALIFICATIONS

Proposals will be considered only from applicants who meet the following minimum qualifications:

• Qualified applicants are agencies that possess at least two (2) years of experience in performing

services similar or relevant to those described herein.

• Qualified applicants must have the capacity to provide Project Services, including the Required

Staffing described below, to clients within Albany County.

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

RFP# DPCS 143: Albany County Treatment Court Continuum of Care Coordinator Services

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