OCA-DPCS-001 Custom Window Mailing Envelopes (Printed). Exhibit A

Agency:	New York State Unified Court System
State:	New York
Type of Government:	State & Local
Category:	75 - Office Supplies and Devices 99 - Miscellaneous
Posted:	Mar 19, 2024
Due:	Apr 10, 2024
Publication URL:	To access bid details, please log in.

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STATE OF NEW YORK

UNIFIED COURT SYSTEM

CREQUEST FOR BIDC

(This is not an order)

BID MUST BE MADE ON THIS SHEET

OR AS OTHERWISE SPECIFIED

Bid Number:

RFB# OCA-DPCS-001

Issue Date:

Monday, March 4, 2024

Commodity Group: N/A

Bid Opening Date:

Wednesday, April 10, 2024

Bid Opening Time:

3:00 PM EST

Commodity Name:

Custom Window Mailing

Envelopes (Printed)

NYS Unified Court System

Office of Court Administration

Division of Professional and Court Services

2500 Pond View, Suite 104

Castleton-on-Hudson, NY 12033

Direct Inquiries to:

Gabrielle Tanski-Shaver

E-mail: GTANSKI@NYCOURTS.GOV

Price to include delivery to exact location and method of

delivery as described herein. All prices to be net and inclusive

of all services specified herein unless otherwise specified.

OFFICE OF GENERAL SERVICES AGENERAL SPECIFICATIONS@ (APRIL 2016) ARE FULLY INCORPORATED HEREIN.

Agency=s Specification of item(s) Required

(include quantities)

Bidder=s Quotation and Specific Description

of Item Offered

UCS ATTACHMENT I , III, and IV ATTACHED &

INCORPORATED HEREIN.

ALL BID RESPONSES MUST BE ENTERED ON THE

ENCLOSED BID RESPONSE FORM UNLESS SPECIFIED

OTHERWISE HEREIN.

NOTICE TO BIDDERS

Pursuant to the Rules and Regulations of the Chief Administrator

3. Sign the bid. The bid must be completed in the name of the

for the Courts, sealed bids for furnishing the item(s) in this Request

bidder (corporate or other) and must be fully and properly executed

for Bid will be received at the above address. When submitting a

by an authorized person.

bid, you must:

4. INDICATE THE BID NUMBER, THE BID OPENING DATE AND

1. Complete this form in its entirety using ink or typewriter and

TIME ON THE ENVELOPE CONTAINING THE SEALED BID.

return with all other documents.

5. Mail the bid to the above agency address in sufficient time for it

2. Explain any deviations or qualifications if your bid deviates from

to be received before the specified bid opening. LATE BIDS WILL

the specifications. If necessary, attach a separate sheet setting

BE REJECTED.

forth such explanations.

BIDDER HEREBY CERTIFIES THAT THE ABOVE QUOTED (OR OTHERWISE NOTED) PRICES ARE APPLICABLE TO ALL CUSTOMERS

FOR COMPARABLE QUANTITIES, QUALITY, STYLES OR SERVICES.

BIDS MUST BE SIGNED

Bidder=s Firm Name:

Address

Street

Bidder=s Signature

Employer=s Federal Identification Number:

NYS Vendor ID Number:

City

Official Title

State

Zip

Printed or Typed Copy of Signature

Area Code/

Telephone Number

E-mail:

UCS RFB.001.Cover.(Rev.4.22)

OCA-DPCS-001

Custom Window Mailing Envelopes (Printed)

BID OPENING DATE: Wednesday, April 10, 2024

BID OPENING TIME:

3:00 PM EST

CONTENTS

DOCUMENT ENCLOSURE CHECKLIST

BID CONTENTS

Article Subject

II.

III.

IV.

VI.

VII.

VIII.

IX.

OVERVIEW

MINIMUM BIDDER QUALIFICATIONS

AWARD

PRICING

SCOPE OF WORK

BID RESPONSE DOCUMENTS

BID SUBMISSION PROCEDURES

GENERAL BID PROVISIONS

CONTRACT TERMS AND REQUIREMENTS

Attachments

Attachment I:

Attachment III:

Attachment IV:

Standard Request for Bid Clauses & Forms

Vendor Responsibility Questionnaire

Procurement Lobbying forms

Exhibits

Exhibit A:

Exhibit B:

Exhibit C:

Pricing Sheet

Scope of Work

Photos of Envelopes by Item Number

UCS RFB.002 (Rev. 7.20)

OCA-DPCS-001

Custom Window Mailing Envelopes (Printed)

BID OPENING DATE: Wednesday, April 10, 2024

BID OPENING TIME:

3:00 PM EST

BIDDER’S RESPONSE DOCUMENT ENCLOSURE CHECKLIST (2 pages)

Failure to provide all items below may disqualify bidder’s response.

The following items must be fully completed and executed, and included in bidder’s response.

Please only include the responsive pages as directed below, not this Request for Bid document

(RFB) or the Attachments in their entirety.

 Pricing Sheet: Exhibit A/Pricing Sheet

 Cover page: UCS Request for Bid/Proposal Form (rfb1.frm)

Attachment I - Standard Request for Bid Clauses & Forms:

 p.3 - Non-Collusive Bidding Certificate

 p.4 – Acknowledgment of Individual or Corporation

 p.5 – Bidder’s Certification of Work (Printing)

 p.6 – Bidder’s Certification of Recycled Products

 p.7 – Manufacturer’s Affidavit of Recycled Content

Attachment II - Not Applicable

Attachment III - Vendor Responsibility Questionnaire:

 Questionnaire filed online via OSC VendRep System and certified within 6 months of

the bid opening due date, or

 Paper questionnaire (please attach to your bid response)

 Attachment IV - Procurement Lobbying Act required forms:

 Disclosure of Prior Non-Responsibility Determination (UCS 420)

 Affirmation of Understanding and Agreement (UCS 421)

 One of the following: (i) copies of bidder’s certificate(s) of insurance or other adequate proof

evidencing the insurance coverages required by the bid specifications; or (ii) correspondence

affirming that bidder will supply such certificate(s) or proof upon notification of contract

award.

 Proprietary information in separate folder from bid response, if applicable

The following Required Bid Documents (described in Article VI.A) must be included in bidder’s

response.

 Three (3) references

 Signed two-page Bidder’s Response Document Enclosure Checklist

 Narrative Description – Organizational Experience/Capacity

 Envelope Samples

 Bidder’s contact information (Item 5, below)

UCS RFB.002 (Rev. 7.20)

OCA-DPCS-001

Custom Window Mailing Envelopes (Printed)

BID OPENING DATE: Wednesday, April 10, 2024

BID OPENING TIME:

3:00 PM EST

IMPORTANT:

1. All documents requiring an original signature must bear the BLUE INK signature of the same

authorized individual verified in #6 below. Signatory notarization must be that of the person

whose signature is affixed to all required documents.

2. All required bidder response items must have the SAME COMPANY NAME AND TAX ID

NUMBER. If a bidder is awarded a contract under this RFB, the company name and associated

tax ID number on the bid response forms must match the business entity that the New York

State Unified Court System contracts with in order for a contract to be approved by the New

York State Comptroller.

3. Do not alter this solicitation in any manner. Any changes, deletions, or additions

(including the addition of supplemental terms and conditions) to this RFB or to any

exhibits or appendices to this RFB, including Exhibit A/Pricing Sheet, may result in the

rejection of the bid as non-responsive.

4. Please note that the terms and conditions of this RFB will form the basis of the contract with

the Awarded Contractor (defined below).

5. Bidder Contact Information

Bidder’s Primary Contact for Bid Matters:

Name and Title:

Street:

City:

State: Zip:

Telephone Number:

Email:

6. Bidder Verification:

The representative who is an authorized signatory for the bidder must complete and

sign below to verify submission of all documents required per the Document

Enclosure Checklist. This authorized representative must be the person whose

signature is affixed to all required bid documents, including Exhibit A Pricing Sheet.

COMPANY NAME:

AUTHORIZED OFFICER’S NAME AND TITLE:

SIGNATURE:

DATE:

UCS RFB.002 (Rev. 7.20)

Checklist

OCA-DPCS-001

Custom Window Mailing Envelopes (Printed)

BID OPENING DATE: Wednesday, April 10, 2024

BID OPENING TIME:

3:00 PM EST

I. OVERVIEW

Purpose and Scope

The New York State Unified Court System (“UCS”), Office of Court Administration ("OCA") is

soliciting sealed bids for the provision of four (4) item lots of custom, printed window mailing

envelopes as specified in Exhibit B, SCOPE OF WORK. The combined estimated annual

quantity is 32,150,000.

Key Bid Dates

EVENT

Bid Issue Date*

Initial Question Due Date

Follow-up Question Due Date

Bid Submission Due Date

Estimated Contract Start Date

DATE

Monday, March 4, 2024

Friday, March 15, 2024

Monday, March 25, 2024

Wednesday, April 10, 2024

On or about June 1, 2024

TIME

5:00 PM EST

3:00 PM EST

*OCA reserves the right to modify any Key Bid Date as it may deem appropriate.

II. MINIMUM BIDDER QUALIFICATIONS

UCS will consider bid proposals submitted by entities that demonstrate that the bidder:

a. Is an envelope manufacturer who possesses the required equipment to produce the items

specified herein;

b. Has maintained an organization capable of performing the work specified herein in

continuous operation for the past three (3) years;

c. Has demonstrated capacity to process and ship the volume of orders required by UCS,

including the provision of an equipment list to demonstrate production capacity.

III. AWARD

Term of Award

A single estimated quantity term contract (“Contract”) will be awarded to the successful bidder

(“Awarded Contractor”) for an Initial Term of two (2) years (“Initial Term”). The Contract is

expected to commence on or about June 1, 2024. OCA reserves the right to renew such Contract

for three (3) additional one (1) year periods (each, a “Renewal Term”) upon the same terms and

conditions, excluding pricing.

OCA further reserves the right to extend the Contract for a period not to exceed six (6) months

(“Extension Term”), upon written notification to Awarded Contractor prior to the expiration date

of the Initial Term or a Renewal Term, upon the same terms and conditions, including pricing, as

UCS RFB.002 (Rev. 7.20)

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

OCA-DPCS-001 Custom Window Mailing Envelopes (Printed). Exhibit A – Pricing Sheet (Excel)

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