Building & Grounds Maintenance Services
| Agency: | Plano Independent School District |
|---|---|
| State: | Texas |
| Type of Government: | State & Local |
| Category: |
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| Posted: | Oct 9, 2023 |
| Due: | Dec 8, 2023 |
| Solicitation No: | 2023-11-067-S1 |
| Publication URL: | To access bid details, please log in. |
Bid Information
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Contact Information
No Contact Information
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2023-11-067-S1
Building & Grounds Maintenance Services
Issue Date: 10/8/2023
Questions Deadline: 12/1/2023 12:00 AM (CT)
Response Deadline: 12/8/2023 10:00 AM (CT)
Page 1 of 30 pages
Deadline: 12/8/2023 10:00 AM (CT)
2023-11-067-S1
Event Information
Number:
2023-11-067-S1
Title:
Building & Grounds Maintenance Services
Type:
Request for Proposal
Issue Date:
10/8/2023
Question Deadline: 12/1/2023 12:00 AM (CT)
Response Deadline: 12/8/2023 10:00 AM (CT)
Notes:
PLEASE NOTE! IN ORDER TO BECOME (OR REMAIN) AN APPROVED
VENDOR WITH PLANO ISD FOR ANY OF THE LISTED CATEGORIES, YOU
MUST RESPOND TO THIS INVITATION WITH A PROPOSAL. IT IS NOT
NECESSARY TO OFFER ALL CATEGORIES OF SERVICES LISTED. ENTER
YOUR RATE FOR THOSE THAT YOU OFFER.
SCOPE: The Plano Independent School District (Plano ISD) is seeking proposals
for the purchase of the following to fill the needs of the schools and various
departments of PISD on an "As Needed" basis. Quotes will be requested as needed
for small to medium scope projects. Large scope projects are expected to be bid
separately. It is not the intent of the district to ask suppliers to alter their business
model. If offering a different model, the supplier must explicitly state so in the Bid
Notes section.
BUILDING AND GROUNDS MAINTENANCE SERVICES
It may be assumed that all service categories have the potential to include
routine servicing, maintenance, refinishing, repair, replacement, upgrade,
cleaning, inspection, installation, etc and the materials to complete the work.
The requirements of each job is to be communicated in a quote request by
Plano ISD Facilities or Purchasing Departments. Awards are anticipated to
cover small to medium project needs, and exclude large projects (for
example, installation of a new gym floor would be excluded). Regardless of
the category named, use of (or lack thereof) parenthetical words, the word
"include(s)", "including", or "etc", are intended to further clarify the category
and is not meant to limit. Line items pricing is requested of reputable
suppliers for any of the following service categories offered by the business
entity:
Painting, Power Washing, Sandblasting
Bleachers
Concrete Work & Masonry
Disaster Cleanup
Doors (include Roll-up/Overhead Doors, ADA Door Openers, etc)
Environmental Services (Sand Traps, Acid Traps, Hazardous Waste
Disposal)
Equipment Rental
Facilities Appliance Repair (may include ice machines, ovens,
washers/dryers, etc)
Fencing
Glasswork
Grounds Maintenance (Aerification, Sod, Stump & Tree Removal, Tree
Page 2 of 30 pages
Deadline: 12/8/2023 10:00 AM (CT)
2023-11-067-S1
Trimming - Over 10', etc; Not Mowing)
Marquees, Digital & Other
Parking Lots (Marking, Sealing, Striping, etc)
Play Structures
Ponds & Fountains
Pumps & Pumping (Pond, Sump, Water Well, etc)
Restroom Accessories (Partitions, ADA bars, Dispensers, etc)
Signage (Interior & Exterior, including Parking Lots)
Sound & Display Systems (Campus, Gym, Stage & Theater - Bell, PA,
School Time Clock, etc)
Special Education Ceiling Lifts
Stage Curtain & Drapery
Stage Rigging & Lighting Equipment
Welding
Winch & Pulley Systems (Gym Dividers, Basketball Goals, etc)
Window Shades & Tinting
Window Washing
Wood Floor Refinishing (Gym, Stage, Dance, etc)
Other Building or Grounds Services Not Otherwise Listed
This proposal is being issued in accordance with Title 2 of the Code of Federal
Regulations (2 CFR) Part 200 requirements to procure vendors who provide goods
and/or services purchased by Plano ISD using federal dollars. This proposal may be
used with local, state, federal and grant funded programs.
Page 3 of 30 pages
NOTE: This RFP replaces or will replace the following awards:
2019-020 Bleacher Maintenance (will not be renewed at renewal time May
2024)
2019-042 Marquee Signs & Installation (will not be renewed at renewal time
October 2023)
2021-017 Building Materials & Supplies for Carpentry
(will not be renewed at renewal time October 2023)
2021-027 Pump Repair (will not be renewed at renewal time November 2023)
2021-032 Paint & Related Supplies, Painting Services and Power
Washing/Sandblasting
(will not be renewed at renewal time December 2023)
2022-018 PA System, Clock & Bell Repair and Upgrade (will not be renewed
at renewal time May 2024)
2022-033 Fencing Installation & Repairs (will not be renewed at renewal time
June 2024)
Deadline: 12/8/2023 10:00 AM (CT)
2023-11-067-S1
IF AWARDED TO EITHER OF THE REFERENCED RFPs ABOVE, OR
PREVIOUSLY EXPIRED CONTRACTS, PLEASE RESPOND TO THIS RFP TO
PREVENT A LAPSE OF AN AWARD/CONTRACT WITH PLANO ISD.
ESTIMATED ANNUAL EXPENDITURE: The estimated expenditure for this district-
wide contract is approximately $750,000 annually. However, this estimate should not
be construed to be a guarantee of either minimum or maximum since usage is
dependent upon actual needs and available funding. This estimate may be
exceeded by 25% annually.
TERM:The initial term of this RFP will be for one (1) year from date of award. This
contract, upon the agreement of both the successful vendor(s) and the Plano ISD, will
automatically extend for four (4) additional one (1) year periods. This decision will be
made in the best interests of Plano ISD. Plano ISD has the option to extend this RFP
at the end of the performance period for up to 120 days if determined to be in the
best interest of the district to ensure availability of products and/or services.
Initial Contract Period: November 2023 - November 2024
Contract YR2 (Option): November 2024 - November 2025
Contract YR3 (Option): November 2025 - November 2026
Contract YR4 (Option): November 2026 - November 2027
Contract YR5 (Option): November 2027 - November 2028
Billing Information
Contact: Loren Allen
Address: Accounts Payable
2700 West 15th St.
Att'n: Accounts Payable Dept.
Plano, TX 75075
Phone: 469 (752) 8129
Email: invoice@pisd.edu
Bid Attachments
Vendor Proposal Form.pdf
Sample Form to be used by Awarded Vendor to Quote Specific Projects
CIQ.pdf
CIQ
Sample_1295_Form_(2).pdf
1295
W-9_(Rev._October_2018) (1).pdf
W-9
2020-21_School_Locator_Map.pdf
Campus Map
Page 4 of 30 pages
Deadline: 12/8/2023 10:00 AM (CT)
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2023-11-067-S1
Bid Attributes
1 Scope of Work
Plano Independent School District serves approximately 49,000 students and has 72 schools over 100 square miles
in Southwest Collin County.
Plano ISD is seeking qualified vendors for District campuses, grades Pre-Kindergarten - 12th for the purchase of
Water Treatment Services to fill the needs of the schools and various departments of PISD on an "As Needed"
basis.
Plano ISD urges all vendors that offer any of these products to respond to this proposal even if you are a SOLE
SOURCE provider of the product.
This proposal may be awarded to multiple vendors, creating an approved vendor list for these categories.
The purpose of this Request for Proposal is to establish a competitive contract for procuring HVAC water treatment
service for Plano Independent School District (Plano ISD). It is the responsibility of the awarded Contractor(s) to
maintain a comprehensive, reliable water treatment program for HVAC equipment described in this specification. The
Contractor(s) shall furnish all chemicals to control corrosion, scale and organic growth within hot water and steam
boilers, closed chilled water loops and open condenser water loops. This agreement is inclusive of chemicals, test
equipment, monthly inspections, and technical support to maintain the HVAC machinery and the associated peripheral
equipment in good operating condition. Under the terms of this agreement the Contractor(s) is responsible for all
laboratory/technical consultation support to ensure life cycle cost effectiveness.
Vendors responding to this bid agree to accept the District's tax exempt status and will NOT charge Plano ISD sales
tax.
2 Bid/Proposal Attributes
There are multiple Bid/Proposal Attributes on this bid/proposal. Several attributes are for information only and do
not require a response.
Several attributes will require a response and failure to respond to the required attributes will result in a "submission
error".
Attributes requiring a response will have with a Red Asterisk *
3 Electronic Submission
Although we are legally required to accept paper bids/proposals, we strongly request that bidders /proposers
submit this bid/proposal electronically. Please feel free to call us if you require any assistance with this submittal.
Electronic submission will eliminate errors, eliminate unnecessary work, and is more friendly to the environment.
When filing this bid/proposal electronically, please do not send a paper copy as the electronic version will prevail. If
you must submit a paper bid/proposal, please be sure it is in a sealed envelope with RFP number and name clearly
written on the outside. It must arrive at our office by the Close Date and time or it will not be accepted.
Please confirm you have read and understand. ~~~ This is your electronic signature.
Yes, I Understand No
(Required: Check only one)
4 Authorized Signature
The undersigned, in submitting this Bid/Proposal and endorsement of same, represents the individual is authorized
to obligate the Firm and will abide by all the policies and procedures of Plano ISD; has read this entire Bid/Proposal
package, is aware of the covenants contained herein and will abide by and adhere to the expressed requirements
in ALL sections of this Bid/Proposal. ~~~This is your electronic signature.
Yes No
(Required: Check only one)
Page 5 of 30 pages
Deadline: 12/8/2023 10:00 AM (CT)
2023-11-067-S1
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For more information, please visit the Publication URL Web page.
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* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only as a convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.