Bid No. 23/24-1657R Energy Management System Upgrade at Six School Sites

Agency:	Fontana Unified School District
State:	California
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment Z - Maintenance, Repair or Alteration of Real Property
Posted:	Nov 7, 2023
Due:	Dec 5, 2023
Publication URL:	To access bid details, please log in.

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NOTICE INVITING BIDS

NOTICE IS HEREBY GIVEN that the Fontana Unified School District, acting by and through its

Governing Board, hereinafter referred to as “District”, is calling for and will receive sealed bids for the

award of a contract for: BID NO. 23/24-1657R ENERGY MANAGEMENT SYSTEM UPGRADE AT

SIX SCHOOL SITES. Place of Bid Receipt: Fontana Unified School District, 9680 Citrus Avenue,

Building No. 30, Fontana, California 92335.

All bids shall be made and presented only on the forms presented by the District. Bids are due no later

than 2:00 p.m. on the 5th day of December, 2023 at Fontana Unified School District, Purchasing

Department, 9680 Citrus Avenue, Building #30, Fontana, CA 92335.

This project may be funded in whole or part by federal funding. The awarded Contractor shall comply

with any and all federal statutory and regulatory provisions related to federal funds. See Supplementary

Conditions.

CONTRACTOR should consult the General Conditions, Supplementary Conditions, and General

Requirements bid requirements.

The Bid Opening will be conducted via Microsoft Teams. In order to provide adequate time for all

perspective bidders to log-in, bids will be opened publicly and read aloud promptly on December 5, 2023

at 2:30 p.m., via Microsoft Teams. All bidders interested in attending the bid opening via Microsoft Teams

must email bidinquiries@fusd.net no later than 2:00 p.m. on December 5, 2023 to receive the link to the

bid opening. Emails received after 2:00 p.m. will not receive a link to participate in the bid opening.

Bid Documents are available online with ARC (American Reprographics Company), Phone: (714) 424-

8525. To order Bid Documents from ARC as a download or hardcopy/paper, visit: https://www.e-

arc.com/location/costa-mesa/ under Planrooms click on “Order from PlanWell”, click on the “Go” button

under Public Planroom, and search Fontana Unified School District in the dropdown list, or call ARC and

request the Planwell Department for orders. Downloads are available at no charge. Hardcopy/paper cost

will be available with project information. The costs for all project documents are nonrefundable. Any

mailing costs are direct with reprographic company. Bidders shall be responsible for monitoring the

website to obtain information regarding any revisions for this solicitation. Failure to respond to required

updates may result in determination of a nonresponsive bid.

Prequalification of Bidders. As a condition of submitting a bid for this Project, and in accordance with

California Public Contract Code section 20111.6, prospective bidders are required to be prequalified. Bids

will not be accepted if prospective bidder has not been prequalified where prequalification is

required. The District uses and will accept prequalification applications through PQ Bids only. The link

can be accessed by going to the Fontana Unified School District website at www.fusd.net and visiting the

Purchasing Department’s webpage. The link to PQ Bids will be under the electronic prequalification tool

field and you will be directed to the PQ Bids prequalification page, or you may enter the following link in

your search engine: https://pqbids.com/fontana/. Prequalification documents must be submitted to PQ Bids

by November 15, 2023, at 4:00 p.m. The last day to be approved through PQ Bids is November 27, 2023,

at 4:00 p.m. This prequalification is mandatory for all prospective bidders to be considered; bidders that

do not meet these deadlines will be deemed as non-responsive. Once the bidder is final approved through

PQ Bids, they will be approved for one (1) year from the final approval date. It is and will be the bidders’

sole responsibility to stay updated and approved in the PQ Bids system. The District has no responsibility

to contact contractors to apply, renew or update information in the PQ Bids system. Any questions or

technical support inquiries in submitting the required documents may be directed to PQ BIDS at

info@pqbids.com or by calling 888-218-4173. (NOTE: Use the questionnaire type: AB2031-Projects,

Agency Name: Fontana Unified to prequalify on the PQ Bids website). The approved list of prequalified

contractors will be posted on the ARC website at https://www.e-arc.com/location/costa-mesa/ under the

documents uploaded for Bid No. 23/24-1657R.

If this Project includes work that will be performed by mechanical, electrical or plumbing (“MEP”)

subcontractors (contractors that hold C-4, C-7, C-10, C-16, C-20, C-34, C-36, C-38, C-42, C-43 or C-46

licenses), such MEP subcontractors must also be prequalified. It is the responsibility of the bidder to ensure

that all MEP subcontractors holding any of the licenses listed above are properly prequalified before

submitting a bid.

A MANDATORY Job Walk will be conducted on November 16, 2023 promptly at 2:30 p.m. Bidders,

or their representatives, are to meet at Chaparral Academy of Technology, in front of Administration

Building, located at 14000 Shadow Drive, CA, 92337. Please note this is a re-bid, those bidders who

attended the previous job walk on 9/27/23 and signed the District’s sign-in sheet are not required to

attend this job walk meeting. If you did not attend the previous job walk and signed-in, then you will be

required to attend this job walk. Only those bidders who attend the entire job walk will be eligible to bid

this project. Late arrivals will not be permitted to participate; there will be a sign-in sheet at the job walk.

All requests for information must be submitted, in writing, to Brandy Cuttress, Sr. Buyer, via email address

bidinquiries@fusd.net and received no later than 4:00 p.m. on November 21, 2023. Please direct all

correspondence with the subject line, “Bid No. 23/24-1657R EMS Upgrade at Six School Sites.” No other

questions or requests for information will be accepted after this date and time.

Each bidder shall be a licensed contractor pursuant to the California Business and Professions Code and be

licensed to perform the work called for in the contract documents. The successful bidder must possess a

valid and active C-20 and be a Carrier authorized installer OR designate a subcontractor that is a

Carrier authorized installer and submit certification or letter from the manufacturer at time of bid

submittal.

Subcontractors shall be licensed pursuant to California law for the trades necessary to perform the Work

called for in the Contract Documents.

Each bid must strictly conform with and be responsive to the Contract Documents as defined in the General

Conditions.

The District reserves the right to reject any or all bids or to waive any irregularities or informalities in any

bids or in the bidding.

Each bidder shall submit with its bid — on the form furnished with the Contract Documents — a list of the

designated subcontractors on this Project as required by the Subletting and Subcontracting Fair Practices

Act, California Public Contract Code section 4100 et seq.

In accordance with California Public Contract Code section 22300, the District will permit the substitution

of securities for any moneys withheld by the District to ensure performance under the Contract. At the

request and expense of the Contractor, securities equivalent to the amount withheld shall be deposited with

the District, or with a state or federally chartered bank as the escrow agent, who shall then pay such moneys

to the Contractor. Upon satisfactory completion of the Contract, the securities shall be returned to the

Contractor.

Each bidder’s bid must be accompanied by one of the following forms of bidder’s security: (1) cash; (2) a

cashier’s check made payable to the District; (3) a certified check made payable to the District; or (4) a

bidder’s bond executed by a California admitted surety as defined in Code of Civil Procedure section

995.120, made payable to the District in the form set forth in the Contract Documents. Such bidder’s

security must be in an amount not less than ten percent (10%) of the maximum amount of bid as a guarantee

that the bidder will enter into the proposed Contract, if the same is awarded to such bidder, and will provide

the required Performance and Payment Bonds, insurance certificates and any other required documents. In

the event of failure to enter into said Contract or provide the necessary documents, said security will be

forfeited.

The Contractor and all subcontractors shall comply with the requirements set forth in Division 2, Part 7,

Chapter 1 of the Labor Code. The District has obtained from the Director of the Department of Industrial

Relations the general prevailing rate of per diem wages and the general prevailing rate for holiday and

overtime work in the locality in which this work is to be performed for each craft, classification or type of

worker needed to execute the Contract. These per diem rates, including holiday and overtime work, as well

as employer payments for health and welfare, pension, vacation, and similar purposes, can be obtained from

the

Director

the

Department

Industrial

Relations

http://www.dir.ca.gov/OPRL/dprewagedetermination.htm. Pursuant to California Labor Code section

1720 et seq., it shall be mandatory upon the Contractor to whom the Contract is awarded, and upon any

subcontractor under such Contractor, to pay not less than the said specified rates to all workers employed

by them in the execution of the Contract. Contractor and all subcontractors must also comply with the

Davis-Bacon and related acts - see Supplementary Conditions.

A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the

requirements of Section 4104 of the Public Contract Code or engage in the performance of any contract for

public work, as defined in the Labor Code, unless currently registered and qualified to perform public work

pursuant to Labor Code section 1725.5. It is not a violation of this section for an unregistered contractor to

submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164

or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work

pursuant to Section 1725.5 at the time the contract is awarded.

The Contractor and all subcontractors shall furnish certified payroll records as required pursuant Labor

Code section 1776 directly to the Labor Commissioner in accordance with Labor Code section 1771.4 on

at least on a monthly basis (or more frequently if required by the District or the Labor Commissioner) and

in a format prescribed by the Labor Commissioner. Monitoring and enforcement of the prevailing wage

laws and related requirements will be performed by the Labor Commissioner/ Department of Labor

Standards Enforcement (DLSE).

No bidder may withdraw any bid for a period of ninety (90) calendar days after the date set for the opening

of bids.

Separate payment and performance bonds, each in an amount equal to 100% of the total Contract amount,

are required, and shall be provided to the District prior to execution of the Contract and shall be in the form

set forth in the Contract Documents.

All bonds (Bid, Performance, and Payment) must be issued by a California admitted surety as defined in

California Code of Civil Procedure section 995.120.

Any request for substitutions pursuant to Public Contract Code section 3400 must be made at the time of

Bid on the Substitution Request Form set forth in the Contract Documents and included with the bid.

Pursuant to Public Contract Code section 3400(c)(2), the Fontana Unified School District Board of

Education has adopted Resolution No. 22-25 and approved the specific use of direct digital control and

HVAC systems manufactured by Carrier. Substitutions will not be accepted nor considered.

No telephone or facsimile machine will be available to bidders on the District premises at any time.

It is each bidder’s sole responsibility to ensure its bid is timely delivered and received at the location

designated as specified above. Any bid received at the designated location after the scheduled closing time

for receipt of bids shall be returned to the bidder unopened.

The engineer’s estimate is $3,000,000.00.

Fontana Unified School District

Board of Education

Ad Dates: 11/7/23 and 11/14/23

Mandatory Job Walk: 11/16/23 - 2:30 p.m.

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid No. 23/24-1657R Energy Management System Upgrade at Six School Sites

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