RFP 23-24-1663 - Beverage Vending Machines, Product and Service

Agency:	Fontana Unified School District
State:	California
Type of Government:	State & Local
Category:	35 - Service & Trade Equipment
Posted:	Nov 7, 2023
Due:	Nov 20, 2023
Publication URL:	To access bid details, please log in.

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FONTANA UNIFIED SCHOOL DISTRICT

_____________________________________________________________________________

PLEASE QUOTE YOUR PRICES F.O.B. OUR LOCATION, FONTANA, CA 92335

REQUEST FOR PROPOSALS

RFP No. 23/24-1663

Date Posted: November 5, 2023

PROPOSALS MUST BE DELIVERED BEFORE: 2:00 P.M. – November 20, 2023

SUBMIT RFP TO FUSD PURCHASING DEPARTMENT, 9680 CITRUS AVE., BUILDING NO. 30, FONTANA, CA 92335

The Board of Education of the Fontana Unified School District will receive sealed proposals for

BEVERAGE VENDING MACHINES, PRODUCT AND SERVICE, under RFP NO. 23/24-

1663, in accordance with the attached specifications, in the office of the Director of Purchasing,

9680 Citrus Avenue, Building #30, Fontana, California 92335, no later than 2:00 P.M. on

November 20, 2023.

Attached is RFP No. 23/24-1663. Please return your proposal, along with any required documents

identified in the RFP, in a sealed envelope bearing the name of the proposer, RFP number, date and

hour specified for public opening. No electronic proposals will be accepted.

All requests for information must be submitted, in writing, to bidinquires@fusd.net, and received no

later than 12:00 noon. on November 14, 2023.

Thank you for your interest in this bid.

Sincerely,

Shamica Nance

Shamica Nance, Sr. Director

Purchasing, Warehouse, Printing and Mail Services

(909/357-5000 x29017)

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FONTANA UNIFIED SCHOOL DISTRICT

RFP NO. 23/24-1663

BEVERAGE VENDING MACHINES, PRODUCT AND SERVICE

RFP DOCUMENTS

LIST OF CONTENTS

# of Pages

General Instructions & Conditions ………………………….. 2

RFP Instruction ……………………………………………… 7

Agreement (Example) ………………………………………. 6

*Questionnaire ……………………………………………..

*Proposal Form ……………………………………………

*Noncollusion Declaration ………………………………..

Attachment “A” - List of Current Equipment ………………

District Wellness Policy ……………………………………

*These documents must be submitted with your proposal.

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FONTANA UNIFIED SCHOOL DISTRICT

GENERAL INSTRUCTIONS AND CONDITIONS

1. SUBMITTING PROPOSALS: Each proposal must be received in the Purchasing

Department, Fontana Unified School District, 9680 Citrus Avenue, Building #30, Fontana,

California, by the time prescribed in the RFP. Each proposal shall be in a sealed envelope,

bearing the name of the proposer, RFP number, date, and hour specified for public opening.

Any proposal received at the designated location after the scheduled closing time for receipt

of proposals shall be returned to the proposer unopened. Proposals received via email or

fax will not be accepted.

Before submitting a proposal, proposers shall carefully examine specifications, and the

forms of other documents. They shall fully inform themselves as to all exiting conditions

and limitations and shall insure that all costs are reflected in the proposal. No allowance

will be made because of lack of such examination or knowledge.

2. RESPONSIBILITY: All proposals shall be signed with the firm name and by a

responsible officer or employee.

3. ERASURES, INCONSISTENT, OR ILLEGIBLE BIDS: All prices and notations shall

be typewritten or in ink. The proposal submitted must not contain any erasures,

interlineations, or other corrections unless each such correction is suitably authenticated by

affixing in the margin immediately opposite the correction the surname or surnames of the

persons signing the proposal. In the event of inconsistency between words and figures in

proposal prices, words shall control figures. In the event the District determines that any

proposal is unintelligible, inconsistent, or ambiguous, District may reject such proposal as

not being responsive. Proposers shall verify their proposals before submission, as proposals

cannot be corrected after the bid opening.

4. MODIFICATIONS: Changes in or additions to the bid form, recapitulations of the work

bid upon, alternative bids, or any other modification of the bid form or other bid documents,

including the Sample Contract, Addenda, General and Supplementary Conditions, etc.,

which is not specifically called for in these bid documents may result in District’s rejection

of bid as not being responsive to this invitation to bid. No oral, telephonic, telegraphic, or

facsimile bids or modifications will be considered.

5. SIGNATURE: The bid form, all bonds, the Contractor’s Certificates, the Agreement, and

all documents included in bid documents to be submitted with bid must be signed in

permanent ink in the name of the bidder and must bear the signature in longhand of the

person or persons duly authorized to sign the bid. Any bid submitted without a signature

will be deemed non-responsive and will be rejected.

6. FAILURE TO PROVIDE REQUESTED INFORMATION: Failure of a proposer to

provide any required documentation or information requested in this package may result in

the rejection of their proposal.

7. PROTESTS AFTER AWARD: Any protest against the award of a contract pursuant to

this RFP must be received within five (5) calendar days after receipt of a written notice of

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the District’s intent to award a contract. The District shall not be obligated to consider

protest received after the above-specified deadline. All protests must be in writing and

submitted to the Director of Purchasing at Fontana Unified School District.

8. INTERPRETATIONS OF RFP DOCUMENTS: All interpretations of the RFP

documents shall be made only by written addendum. The District shall not be responsible

for any other explanation or interpretation of the RFP document. Any addenda issued by

the District shall be made a part of the contract. It is the sole responsibility of the proposer

to ensure all addenda are accounted for in the bid prior to submission.

9. LAWS: All codes, laws, ordinances, rules, regulations, orders and other legal requirements

of the city, county, state, federal and other public authorities which bear on services

provided in this RFP shall be adhered to, as applicable. Latest editions shall be applicable

unless specified otherwise. This RFP is governed by and construed in accordance with the

laws of the State of California.

Each and every provision of law and clause required by law to be inserted in this RFP shall

be deemed to be inserted herein and the RFP shall be read and enforced as though it were

included herein and if through mistake or otherwise any such provision is not inserted, or

is not correctly inserted, then upon application of either party, the RFP shall forthwith be

physically amended to make such insertion or correction.

10. COMMUNICATION OF AWARD: Proposal award made by the Board of Education

shall not become binding upon the District until communication, in writing, to the

successful proposer.

11. NON-COLLUSION DECLARATION: A signed Non-collusion Declaration must be

returned with the Proposal. Proposals received without a signed Non-collusion Declaration

cannot be accepted.

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FONTANA UNIFIED SCHOOL DISTRICT

RFP NO. 23/24-1663

BEVERAGE VENDING MACHINES, PRODUCT AND SERVICE

RFP INSTRUCTIONS

Fontana Unified School District (District) would like to enter into a mutually beneficial relationship

between the District school sites and the business community. It is the District’s goal to achieve

additional revenue to support school programs in a manner that will limit the commercial exposure

associated with this program.

This Request for Proposals (RFP) is for the installation, operation, servicing, and maintaining of on-

site beverage dispensing equipment and beverage product for school sites within the District. The

contractor must comply with the District Wellness Policy (Attachment “B”).

Nutrient Analysis: For any product proposed that is not listed as approved, proposal must include a

complete nutrient analysis for each item; and must contain the basic ingredients (non-proprietary),

e.g. sugar content, nutrition value, caffein content, and dyeing properties.

Contractor must have acceptable experience in installing, operating, servicing, and maintaining

beverage dispensing equipment and product. Acceptability will be at the sole discretion of the District.

The District shall not be required to furnish any storage space for product.

The contractor shall provide and maintain a petty cash fund at each location for prompt refunds of

money lost.

Semi-Exclusivity: The contractor shall have the right to install beverage dispensing equipment

throughout campuses in a number of locations, as determined by the school site representative(s).

Exceptions being the existing combination vending machines already in place and miscellaneous

machines in teacher break rooms. Sites may choose to delete some existing equipment or opt out of

service entirely.

Term: The term of the contract will be five (5) years from the date of award of contract by the District.

Installation and Title of Equipment: Installation of equipment shall be at the contractor’s sole

expense. Contractor shall have the right to place trademark advertisement on all sides of the

equipment. Contractor shall retain title to all equipment.

Both parties shall mutually agree upon all beverage product, with attention given to all restrictions

noted herein.

Pricing: All pricing to individual consumers shall be at the current market price for the same or

similar product sold in the same or similar fashion, and price shall be mutually agreed upon between

contractor and school site representative(s). All pricing shall be guaranteed for the term of the

contract, unless contractor requests an increase, which shall be mutually agreed upon between

contractor and school site representative(s). Price increases shall not exceed the Consumer Price

Index, with a maximum increase of five percent (5%).

Consideration/Sponsorship Fee: In consideration of the right granted to the contractor, the

contractor may pay the school site(s) an annual sponsorship fee. This fee shall be paid annually,

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RFP 23-24-1663 - Beverage Vending Machines, Product and Service

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