YR26 SCCOE JUNIPER_BASIC MAINTENANCE FOR INTERNAL CONNECTIONS

Agency:	Santa Clara County Office of Education
State:	California
Type of Government:	State & Local
Category:	F - Natural Resources and Conservation Services
Posted:	Jan 20, 2023
Due:	Mar 3, 2023
Solicitation No:	E RFP 06_23_24
Publication URL:	To access bid details, please log in.

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E RFP 06_23_24

E-RATE JUNIPER BASIC MAINT & TECH SUPPORT FOR INT

SANTA CLARA COUNTY OFFICE OF EDUCATION

TABLE OF CONTENTS

FOR

E-RATE JUNIPER_BASIC MAINTENANCE AND TECHNICAL

SUPPORT FOR INTERNAL CONNECTIONS

FOR

SANTA CLARA COUNTY OFFICE OF EDUCATION

1. Instructions and Conditions

2. Specifications & Proposal Form

3. Attachments

a) Affirmative Action

b) Nondiscrimination by Supplier

c) Proposal Questionnaire

d) Workers Compensation

e) Sub-Contractors List

f) Non-collusion Declaration

Pages 2 - 6

Pages 7 - 13

Forms also available at http://www.sccoe.org/depts/purchasing/required-docs.asp

NOTE: The Table of Contents and all items listed are to be made a part of the above referenced RFP.

Josephine Dy-Liacco

Senior Buyer

E RFP 06_23_24

E-RATE JUNIPER BASIC MAINT & TECH SUPPORT FOR INT

CONNECTIONS SANTA CLARA COUNTY OFFICE

INSTRUCTIONS AND CONDITIONS

FOR

E-RATE JUNIPER_BASIC MAINTENANCE AND TECHNICAL

SUPPORT FOR INTERNAL CONNECTIONS

FOR

THE SANTA CLARA COUNTY OFFICE OF EDUCATION

NOTICE IS HEREBY GIVEN that the Santa Clara County Office of Education, San Jose, California, hereinafter

referred to as the Owner, will receive up to, but no later than, Friday, March 3, 2023, at 3:00 p.m., sealed

proposals for the award of a contract(s) for: E-RATE JUNIPER_BASIC MAINTENANCE AND TECHNICAL

SUPPORT FOR INTERNAL CONNECTIONS - SCCOE

Proposals shall be received in the office of the Senior Buyer, Josephine Dy-Liacco, of the SCCOE at 1290 Ridder

Park Drive, San Jose, California 95131.

The Owner reserves the right to reject any or all proposals, to waive any informality in the proposal

process, to award on section-by-section or total basis, and to be the sole judge of whether an item

proposal is equivalent to the requested item and meets the needs of this office.

The Santa Clara County Office of Education reserves the right to extend the Proposal due date by one (1)

week if one or zero proposals are received by the original due date.

NOTE: AWARD OF QUOTE IS BASED ON FULL E-RATE FUNDING

Must be authorized vendor registered with the USAC (Universal Service Administrative Company) at time of

services rendered.

QUESTIONS AND ANSWERS

All questions regarding this RFP are due on or before Monday, January 30, 2023, at 4:00 p.m. via email to:

Erate@SCCOE.org with the subject line of “E RFP 06_23_24 Questions”. Only questions submitted through

this process will be accepted. All responses to questions regarding this RFP will be posted on our website

Friday, February 3, 2023, at or before 4:00 p.m. It is the responsibility of the prospective Responder to check

the website https://www.sccoe.org/depts/bizserv/purchasing/Pages/Bids-Posting-System.aspx for updates

or addenda.

PREPARATION OF PROPOSAL FORM

Please prepare your proposals on the form attached to be submitted at such time and place as is stated

in the notice to Vendors calling for proposals. All blanks in the Proposal Form must be appropriately filled

in, and all prices must be stated in words and figures. All proposals submitted must be in sealed envelopes

bearing on the outside the name of the proposer, his address, and the name of the project for which the

proposal is submitted. It is the sole responsibility of the proposer to see that his proposal is received in

proper time. Any proposal received after the scheduled closing time for receipt of proposals will be

returned to the proposer unopened.

Encyclopedic proposals which do not specify the products or services that will meet the scope and

requirements specified may be disqualified.

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E-RATE JUNIPER BASIC MAINT & TECH SUPPORT FOR INT

CONNECTIONS SANTA CLARA COUNTY OFFICE

BRAND NAMES AND NUMBERS

1. Brand names and numbers when given in Specifications are for reference. Proposals on equivalent

items will be considered provided the proposal clearly describes the article offered and it is

equivalent in quality and utility.

2. State brand and model on each item. If proposing other than the make, model, or brand specified

in the Specifications, state the item offered by the manufacturer’s name and model number.

Unless the proposer clearly indicated in his proposal that he is offering an “equal” product, his

proposal shall be considered as offering the brand name product referenced in the invitation for

proposals.

PROPOSE SEPARATELY

Propose on each item separately. Prices should be stated in units specified in Specifications. If standard

packaging is not consistent with proposal, so indicate on Specifications.

SIGNING OF PROPOSALS

The signature of all persons signing shall be in longhand and executed by principal duly authorized to make

contracts. The proposer’s legal name shall be fully stated. Obligations assumed by such signature must be

fulfilled.

NO PROPOSAL

If you are unable to propose, please return the RFP and/or Proposal Questionnaire stating reason;

otherwise, your name may be removed from our proposal list.

TAXES, CHARGES, AND EXTRAS

1. Unless otherwise definitely specified, the prices quoted herein do not include Sales Tax, Use

Tax, or other taxes.

2. No charge for delivery, drayage, express, parcel post, packing, cartage, insurance, license fees,

permits, cost of bonds, or any other purpose, except taxes legally payable by the Santa Clara

County Office of Education.

3. The Santa Clara County Office of Education does not pay Federal Excise Taxes. Do not include

these taxes in your proposal price; however do indicate on the proposal the amount of any such

tax. The Santa Clara County Office of Education will sign an Exemption Certificate in lieu of such

tax.

QUALIFICATIONS

All proposers may be required to furnish evidence of their technical ability, experience, and financial

responsibility. No proposal will be accepted from, or a contract awarded to, any party or firm in arrears to

the Santa Clara County Office of Education, or who is a defaulter as surety, vendor or otherwise within the

past twelve (12) months.

AWARD OF CONTRACT

1. Proposals will be evaluated on the following criteria:

price

70%

compliance/equivalency to specifications

30%

2. A written purchase order mailed or otherwise furnished to the successful proposer within the time

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CONNECTIONS SANTA CLARA COUNTY OFFICE

3. for acceptance specified, results in a binding contract without further action by either party. The

contract shall be interpreted, construed, and given effect in all respects according to the laws of

the State of California.

4. The Owner reserves the right to reject any or all proposals, to waive any informality in the

proposal process, to award on a section-by-section or total basis, and to be the sole judge of

whether an item proposal is equivalent to the requested item and meets the needs of this office.

ALTERATION OR VARIATION OF TERMS

It is mutually understood and agreed that no alteration or variation of the terms of this proposal or

purchase order shall be valid unless made or confirmed in writing and signed by the parties hereto, and

that no oral understanding or agreements not incorporated herein, and no alterations or variations of the

terms hereof unless made or confirmed in writing between the parties hereto shall be binding on any of

the parties hereto.

ASSIGNABILITY

A contract is not assignable by vendor either in whole or in part. The contract shall extend to and be

binding upon and inure to the benefit of the heirs, executors, administrators, successors, and assigns of

the respective parties hereto.

WARRANTY

Vendor warrants to the Owner and/or its customer that the goods and/or services covered by this order

will conform to the specifications, samples, description, and time provisions furnished by the Owner and

will be of first-class material and workmanship and free from defects; and the Owner reserves the right to

cancel the unfilled portion of this order without liability to vendor for breach of this warranty. Goods will

be received subject to inspection and acceptance at destination by the Owner and risk of loss before

acceptance shall be on vendor. Defective goods rejected by the Owner may without prejudice to any other

legal remedy, be held at vendor’s risk and returned at vendor’s expense. Defects are not waived by

acceptance of goods or by failure to notify vendor thereof.

The vendor shall warrant that all materials and workmanship shall be the quality, quantity and character

specified and shown, and that any defect due to the use of any improper workmanship or materials

discovered and made known to vendor within one (1) year from the filing of the Notice of Completion

shall be made good by vendor without additional expense to the Owner.

COMPLIANCE WITH STATUTE

Vendor hereby warrants that all applicable Federal and State statutes and regulations and/or local

ordinances will be complied with in connection with the sale and delivery of the property furnished.

RIGHTS & REMEDIES FOR DEFAULT

1. In the event any item furnished by the vendor in the performance of the contract or purchase

order shall fail to conform to the specifications thereof, or the same submitted by the vendor with

his proposal, the Owner may reject the same, and it shall thereupon become the duty of the

vendor to reclaim and remove the same forthwith, without expense to the Owner, and

immediately to replace all such rejected items with others conforming to such specifications or

Samples: providing that should the vendor fail, neglect, or refuse to do so the Owner shall

thereupon have the right to purchase in the open market, in lieu thereof, a corresponding quantity

of any such items to deduct from any moneys due to that, may thereafter become due the vendor

the difference between the prices named in the contract or purchase order and the actual cost

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thereof to the Owner. In the event the vendor shall fail to make prompt delivery as specified of

any item, the same condition as to the rights of the Owner to purchase in the open market and to

reimbursement set forth above shall apply, except when delivery is delayed by fire, strike, freight

embargo, or Act of God, or the government.

2. Cost of inspection of materials and/or services provided which do not meet specifications will be

at the expense of the vendor.

3. The rights and remedies of the Owner provided above shall be exclusive and are in addition to

any other rights and remedies provided by the law or under the contract.

PRICE, TERMS, AND CONDITIONS

Price, terms, and conditions of this RFP are considered valid for ninety (90) days, from date of proposal

opening, unless the offering party in writing allows for a longer period of time.

1. Any cash discounts given to the Owner must be so stated on the proposal.

2. Prompt payment discounts offered for payment within less than thirty (30) calendar days will not

be considered in evaluating offers for award. However, offered discounts of less than thirty (30)

days will be taken if payment is made within the discount period, even though not considered in

the evaluation of offers.

3. In connection with any discount offered, time will be computed from date of complete delivery

of the supplies or equipment as specified, or from date correct invoices are received, if the latter

is later than the date of delivery. Payment is deemed to be made for the purpose of earning the

discount on the date of mailing the warrant or check.

MODIFICATIONS

Changes in or additions to the Proposal Form, recapitulations of the work proposed upon alternative

proposals, or any other modifications of the Proposal Form which is not specifically called for in the

contract documents may result in the rejection of the proposal as not being responsive to the RFP. No oral

or telephonic modification of any proposal submitted will be considered, and a telegraphic modification

may be considered only if the postmark evidence that a confirmation of the telegram duly signed by the

proposer was placed in the mail prior to the proposal opening.

ERASURES

The proposal submitted must not contain any erasures, interlineations, or other corrections unless each

such correction is suitably authenticated by affixing in the margin immediately opposite the correction

the initials of the persons signing the proposal.

WITHDRAWAL OF PROPOSAL

Proposers may withdraw their proposal either personally, by written request, or by telegraphic request

confirmed in the manner specified above at any time prior to the scheduled closing time for receipt of

proposals.

INTERPRETATION OF DOCUMENTS

If a proposer for the proposed contract is in doubt as to the meaning of any part of the specifications, or

other contract documents, or finds discrepancies in, or omissions from specifications, proposer may

submit to the Purchasing Manager a written request for an interpretation or correction thereof. The

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid Identifier: E RFP 06_23_24
YR26 SCCOE JUNIPER_BASIC MAINTENANCE FOR INTERNAL CONNECTIONS
Additional Resources: No file available.
Awarded Vendor:
Awarded Date:
Awarding Agency:	PURCHASING SERVICES
Agency Contact:	JOSEPHINE DY-LIACCO
Phone (Agency):
Piggybackable?	Contact Vendor
Issuance Date:	01/28/2023, 02/04/2023
Due Date/Time:	03/03/2023
Bid Status:	Open
Note:

YR26 SCCOE JUNIPER_BASIC MAINTENANCE FOR INTERNAL CONNECTIONS

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