SCCOE HVAC PREVENTATIVE MAINTENACE SERVICES

Agency:	Santa Clara County Office of Education
State:	California
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Posted:	Sep 20, 2023
Due:	Oct 11, 2023
Solicitation No:	RFP#03-23-24
Publication URL:	To access bid details, please log in.

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RFP#03-23-24

SCCOE HVAC PREVENTATIVE & enteliWEB MAINTENACE

RFP 03-23-24

REQUEST FOR PROPOSAL

FOR

SCCOE HVAC PREVENTATIVE & enteliWEB TECHNICAL MAINTENANCE SERVICES

PROPOSAL DUE DATE

3:00 pm, Wednesday, October 11, 2023

SUBMIT PROPOSALS TO

Jas Sohal

Manager, Purchasing Services

Santa Clara County Office of Education

1290 Ridder Park Drive

San Jose, CA. 95131

408-453-6858

RFP#03-23-24

SCCOE HVAC PREVENTATIVE & enteliWEB MAINTENACE

TABLE OF CONTENTS

FOR

RIDDER PARK HVAC PREVENTATIVE & enteliWEB TECHNICAL MAINTENACE SERVICES

1. Instructions and Conditions

Pages 2-10

2. Specifications

Pages 11-13

3. Proposal Form

Pages 14-16

4. Attachments: Must submit with RFP Response

a) Nondiscrimination by Supplier

b) Workers Compensation

c) Noncollusion Declaration

d) Sub-Contractor’s List

e) Drug Free Workplace Certification

f) Contractor’s Disclosure Form Regarding SCCOE Officials

g) Criminal Background Check/Tuberculosis Clearance Forg

h) Professional Service Agreement

NOTE: The Table of Contents is to be made a part of the above referenced quote.

Jas Sohal

Purchasing Manager

RFP#03-23-24

SCCOE HVAC PREVENTATIVE & enteliWEB MAINTENACE

INSTRUCTIONS AND CONDITIONS

NOTICE INVITING PROPOSAL

RFP 03-23-24 RIDDER PARK HVAC PREVENTATIVE & enteliWEB MAINTENACE SERVICES

Notice is hereby given that the Board of Trustees of the Santa Clara County Office of Education (hereinafter

referred to as (SCCOE), is requesting submissions from interested vendors to provide proposals RFP 03-23-

24 RIDDER PARK HVAC PREVENTATIVE & enteliWEB MAINTENACE SERVICES located the Santa Clara County

Office of Education at 1290 Ridder Park Drive, San Jose CA 95131. No offer of intent should be construed

from this legal notice that the (SCCOE) intends to enter into a contract with the interested company for the

RFP 03-23-24 RIDDER PARK HVAC PREVENTATIVE & enteliWEB MAINTENACE SERVICES unless, in the sole

opinion of the (SCCOE), it is in the best interest of the (SCCOE) to do so. The (SCCOE) reserves the right to

negotiate final contractual es with the successful company.

• Mandatory Job Walk: SCCOE will conduct a pre-bid work site job walk on Friday at 9:00am to

11:00am at the SCCOE located at 1290 Ridder Park Drive, San Jose CA 95131. We will meet in the

front lobby area.

• Submittal: The SCCOE is requesting two (2) copies of the written proposals be submitted. All

proposals must be in sealed envelopes bearing on the outside the name of the consultant, the

address, and the name of the RFP (RFP 03-23-24 RIDDER

PARK HVAC PREVENTATIVE & enteliWEB MAINTENACE SERVICES) for which the proposal is

submitted. It is the sole responsibility of the contractor to see that the proposal is received in

proper time. Any proposal received after the scheduled closing time for receipt of proposals will be

returned to the contractor unopened. Sealed proposals must be submitted via mail or in person at

1290 Ridder Park Drive, San Jose, CA 95131-2304 no later than 3:00 pm Friday, September TBD,

2023.

• Withdrawal: Companies may not withdraw proposals for a period of sixty (60) days after the date

set for opening of proposals.

• Rejection: The County Superintendent of Schools reserves the right to reject any and all proposals

and to waive any irregularity therein. Proposals will be studied and a recommendation will be made

to the County Superintendent of Schools.

• Questions: Interested firms should direct questions in writing, no later than end of day Friday,

September TBD, 2023 to Gena Santini gsantini@sccoe.org and Jas Sohal jsohal@sccoe.org. A copy

of the RFP 03-23-24 will be available at url:

http://www.sccoe.org/depts/bizserv/purchasing/Pages/Bids-Posting-System.aspx

REVIEW OF PROPOSALS

All responsive proposals shall be reviewed and evaluated by SCCOE in order to determine which Proposer best

meets the SCCOE’s needs for this Project. The criteria by which the SCCOE will evaluate proposal are set forth

RFP#03-23-24

SCCOE HVAC PREVENTATIVE & enteliWEB MAINTENACE

in this RFP. SCCOE reserve the right to reject any and all proposals or waive any irregularities in any proposal

or the proposal process. SCCOE reserve the right to negotiate the terms of the agreement for this Project with

one or more Proposers. In reviewing the proposals, SCCOE may consider the following in addition to the scored

evaluation criteria:

1. The qualifications (including education, training, licenses, experience, and past performance) of the

Proposer and its agents, employees, and sub-consultants in completing projects of a similar type, size,

and complexity. SCCOE may consider Proposer's timely and accurate completion of similar projects

within budget.

2. The feasibility of the proposal based upon the methodology of the proposed scope of services, and the

reasonableness of the schedule of billing rates.

3. Proposer’s understanding of the work to be completed based upon the clarity of the proposal and

responsiveness to this RFP.

4. Proposer’s proposed language for the Services Agreement.

5. Prior experience with SCCOE, other School Districts and/or Government entities.

PROPOSAL EVALUATION AND AWARD:

a. The SCCOE will utilize proposal evaluation criteria generally consisting of:

• Qualifications and service capabilities (0-20 points)

• Experience and past performance (0-20 points)

• Quality of service/customer service/References (0-20 points)

• Response Time and Availability (0-10 points)

• Cost (0-30 points)

Maximum Total Points = 100

b. During the evaluation process, the SCCOE may request proposal clarifications, explanations and

answers, best and final offers, interviews, and other information. The SCCOE, may request an

Offeror to make a presentation and make itself available for an interview.

c. It is anticipated that a contract will be made with the Offeror whose proposal is determined by the

SCCOE to be in the overall best interest of the SCCOE by applying the evaluation criteria established

in this RFP.

SIGNING OF PROPOSALS

The signature of all persons signing shall be in longhand and executed by principal duly authorized to make

contracts. The Proposer's legal name shall be fully stated. Obligations assumed by such signature must be

fulfilled.

TAXES, CHARGES, AND EXTRAS

1. Full contract price as quote to include Sales Tax, Use Tax, or other taxes.

2. No charge for delivery, drayage, express, parcel post, packing, cartage, insurance, license fees, permits,

cost of bonds, or any other purpose, except taxes legally payable by the Santa Clara County SCCOE, will

be paid unless expressly included and itemized on the proposal.

3. The Santa Clara County SCCOE does not pay Federal Excise Taxes. Do not include these taxes in your

quote price; however, do indicate on the quote the amount of any such tax. The Santa Clara County

SCCOE will sign an Exemption Certificate in lieu of such a tax.

RFP#03-23-24

SCCOE HVAC PREVENTATIVE & enteliWEB MAINTENACE

QUALIFICATIONS

All Proposers may be required to furnish evidence of their technical ability, experience, and financial

responsibility. No proposal will be accepted from, or a contract awarded to, any party or firm in arrears to the

Santa Clara County SCCOE, or who is a defaulter as surety, contractor or otherwise within the past twelve (12)

months.

ALTERATION OR VARIATION OF TERMS

It is mutually understood and agreed that no alteration or variation of the terms of this quote or purchase

order shall be valid unless made or confirmed in writing and signed by the parties hereto, and that no oral

understanding or agreements not incorporated herein, and no alterations or variations of the terms hereof

unless made or confirmed in writing between the parties hereto shall be binding on any of the parties hereto.

ASSIGNABILITY

A contract is not assignable by vendor either in whole or in part. The contract shall extend to and be binding

upon and inure to the benefit of the heirs, executors, administrators, successors, and assigns of the respective

parties hereto.

WARRANTY

Vendor warrants to the Santa Clara County Office of Education (SCCOE) and/or its SCCOE’s that the goods

and/or services covered by this order will conform to the drawings, Specifications, samples, description, and

time provisions furnished by the SCCOE and will be of first class material and workmanship and free from

defects; and the SCCOE reserves the right to cancel the unfilled portion of this order without liability to vendor

for breach of this warranty. Goods will be received subject to inspection and acceptance at destination by the

SCCOE and risk of loss before acceptance shall be on vendor. Defective goods rejected by the SCCOE may

without prejudice to any other legal remedy, be held at vendor's risk and returned at vendor's expense.

Defects are not waived by acceptance of goods or by failure to notify vendor thereof.

The contractor shall warrant that all materials and workmanship shall be the quality, quantity and character

specified and shown, and that any defect due to the use of any improper workmanship or materials discovered

and made known to contractor within one (1) year from the filing of the Notice of Completion shall be made

good by contractor without additional expense to the SCCOE.

RIGHTS & REMEDIES FOR DEFAULT

1. In the event any item furnished by the vendor in the performance of the contract or purchase order

shall fail to conform to the Specifications thereof, or the same submitted by the vendor with his

quote, the Santa Clara County SCCOE may reject the same, and it shall thereupon become the duty

of the vendor to reclaim and remove the same forthwith, without expense to the Santa Clara

County SCCOE, and immediately to replace all such rejected items with others conforming to such

Specifications or samples providing that should the vendor fail, neglect, or refuse to do so the Santa

Clara County SCCOE shall thereupon have the right to purchase in the open market in lieu thereof,

a corresponding quantity of any such items to deduct from any moneys due to that, may thereafter

become due the vendor the difference between the prices named in the contract or purchase

order and the actual cost thereof to the Santa Clara County SCCOE. In the event the vendor shall

fail to make prompt delivery as specified of any item, the same condition as to the rights of the

Santa Clara County SCCOE to purchase in the open market and to reimbursement set forth above

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid Identifier: RFP#03-23-24
SCCOE HVAC PREVENTATIVE MAINTENACE SERVICES
Additional Resources: Notice Inviting Proposals
Awarded Vendor:
Awarded Date:
Awarding Agency:
Agency Contact:	Jas Sohal
Phone (Agency):	4084536858
Piggybackable?	no
Issuance Date:	09/22/2023
Due Date/Time:	10/11/2023 @3:00PM
Bid Status:	Open
Note:

SCCOE HVAC PREVENTATIVE MAINTENACE SERVICES

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