YR27 SCCOE CONSORTIUM LIT OR DARK FIBER SERVICES KIFER 2024

Agency:	Santa Clara County Office of Education
State:	California
Type of Government:	State & Local
Category:	D - Automatic Data Processing and Telecommunication Services
Posted:	Jan 16, 2024
Due:	Feb 20, 2024
Solicitation No:	E RFP 07_24_25
Publication URL:	To access bid details, please log in.

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E RFP 07_24_25

SCCOE CONSORTIUM DARK OR LIT FIBER KIFER (E-RATE)

SANTA CLARA COUNTY OFFICE OF EDUCATION

TABLE OF CONTENTS

FOR

LIT FIBER SERVICES or DARK FIBER KIFER LOCATION (E-RATE)

FOR

THE SANTA CLARA COUNTY OFFICE OF EDUCATION CONSORTIUM

1. TABLE OF CONTENTS

2. INSTRUCTIONS AND CONDITIONS

3. PROPOSAL REQUIREMENTS

Page 1

Pages 2-7

Page 8 - 14

ATTACHMENTS - These forms may be downloaded from our website at:

http://www.sccoe.org/depts/purchasing/required-docs.asp.

(a) Affirmative Action

(b) Nondiscrimination by Supplier

(d) Sub-Contractors List

(e) Non-collusion Declaration

NOTE: The Table of Contents is to be made a part of the above referenced proposal.

Josephine Dy-Liacco

Supervisor –

Purchasing Services

E RFP 07_24_25

SCCOE CONSORTIUM DARK OR LIT FIBER KIFER (E-RATE)

SANTA CLARA COUNTY OFFICE OF EDUCATION

INSTRUCTIONS & CONDITIONS

FOR

DIGITAL TRANSMISSION/INTERNET ACCESS (E-RATE)

THE SANTA CLARA COUNTY OFFICE OF EDUCATION

NOTICE IS HEREBY GIVEN that The Santa Clara County Office of Education (SCCOE), San Jose, California,

hereinafter referred to as the SCCOE, will receive up to, but no later than, Tuesday, February 20, 2024 at

3:00PM, sealed proposals for the purchase of: Lit or Dark Fiber Services.

Proposals shall be received in the office of the Supervisor – Purchasing Services, Josephine Dy-Liacco of the

SCCOE at 1290 Ridder Park Drive, San Jose, California 95131.

The Santa Clara County Office of Education reserves the right to reject any or all proposals and to waive any

informality in the proposal process.

The Santa Clara County Office of Education reserves the right to extend the Proposal due date by one (1)

week if one or zero proposals are received by the original due date.

QUESTIONS AND ANSWERS

All questions regarding this RFP are due on or before Wednesday, January 17, 2024 at 4:00 p.m. via email

to: Erate@SCCOE.org with the subject line of “E RFP 07_24_25 questions”. Only questions submitted

through this process will be accepted. All responses to questions regarding this RFP will be posted on our

website Friday, January 19, 2024 at or before 4:00 p.m. It is the responsibility of the prospective Responder

to check the website https://www.sccoe.org/depts/bizserv/purchasing/Pages/Bids-Posting-System.aspx

for updates or addenda.

PREPARATION OF PROPOSAL

The County Office of Education is requesting three (3) copies of the proposals be submitted. All proposals

submitted must be in sealed envelopes bearing on the outside the name of the proposer, the address, and

the name of the project for which the proposal is submitted. It is the sole responsibility of the proposer to

see that the proposal is received in proper time. Any proposal received after the scheduled closing time for

receipt of proposals will be returned to the vendor unopened. Any RFP documents, letters and materials

submitted by the vendor shall be binding and included as part of the final contract. Unauthorized

conditions, limitations, or provisions attached to this RFP may render it informal and may cause its

rejection.

Encyclopedic proposals which do not specify the products or services that will meet the scope and

requirements specified may be disqualified.

SIGNING OF PROPOSALS

The signature of all persons signing shall be in longhand and executed by principal duly authorized to make

contracts. The proposer's legal name shall be fully stated. Obligations assumed by such signature must be

fulfilled.

E RFP 07_24_25

SCCOE CONSORTIUM DARK OR LIT FIBER KIFER (E-RATE)

SANTA CLARA COUNTY OFFICE OF EDUCATION

QUALIFICATIONS

All companies may be required to furnish evidence of their technical ability, experience, and financial

responsibility. No proposal will be accepted from, or a contract awarded to, any party or firm in arrears to

The Santa Clara County Office of Education, or who is a defaulter as surety, contractor or otherwise within

the past twelve (12) months.

ASSIGNABILITY

A contract is not assignable by Consultant either in whole or in part. The contract shall extend to and be

binding upon and inure to the benefit of the heirs, executors, administrators, successors, and assignees of

the respective parties hereto.

COMPLIANCE WITH STATUTE

Consultant hereby warrants that all applicable Federal and State statutes and regulations and/or local

ordinances will be complied with in connection with the delivery of the services offered.

PROPOSAL RESULTS

Proposal results are available for inspection in the Purchasing Office, Santa Clara County Office of Education,

1290 Ridder Park Drive, San Jose, California 95131 upon execution of contract to the successful vendor.

PRICE, TERMS, AND CONDITIONS

Price, terms, and conditions of this proposal are considered valid for sixty (60) days, from date of proposal

opening, unless the offering party in writing allows for a longer period of time.

MODIFICATIONS

No oral or telephonic modification of any proposal submitted will be considered, and a telegraphic

modification may be considered only if the postmark evidences that a confirmation of the telegram duly

signed by the proposer was placed in the mail prior to the proposal opening.

ERASURES

The proposal submitted must not contain any erasures, interlineations, or other corrections unless each

such correction is suitably authenticated by affixing in the margin immediately opposite the correction the

initials of the persons signing the proposal.

ALTERATION OR VARIATION OF TERMS

It is mutually understood and agreed that no alteration or variation of the terms of this proposal or

purchase order shall be valid unless made or confirmed in writing and signed by the parties hereto, and that

no oral understanding or agreements not incorporated herein, and no alterations or variations of the terms

hereof unless made or confirmed in writing between the parties hereto shall be binding on any of the

parties hereto.

WITHDRAWAL OF PROPOSALS

Proposers may withdraw their proposal either personally, by written request, or by telegraphic request

confirmed in the manner specified above at any time prior to the scheduled closing time for receipt of

proposals.

E RFP 07_24_25

SCCOE CONSORTIUM DARK OR LIT FIBER KIFER (E-RATE)

SANTA CLARA COUNTY OFFICE OF EDUCATION

LISTING SUBCONTRACTORS

Each firm shall include with the sealed proposal a list of the proposed subcontractors on this project. Forms

for this purpose are furnished with the contract documents.

AFFIRMATIVE ACTION

1. The proposer shall comply with the Santa Clara County Office of Education Affirmative Action

Employment Program adopted by the Board of Education on January 13, 1976, especially Section

12, Contract Compliance (a copy of thesection attached hereto).

2. A complete copy of the Affirmative Action Employment Program may be requested through the

Purchasing Manager, General Services Department, Santa Clara County Office of Education, 1290

Ridder Park Drive, San Jose, California95131.

3. The proposer shall sign the enclosed "Certification of Nondiscrimination by Supplier" form and

submit it with the proposal.

WAGE SCALE

The SCCOE has determined the general prevailing rate per diem wages in the locality in which this work

is to be performed for each craft or type of worker needed to execute the contract, which will be

awarded to the successful proposer, to be as adopted by the Board of Supervisors of Santa Clara County.

WORKER’S COMPENSATION

In accordance with the provisions of Section 3700 of the Labor Code, contractor shall secure the

payment of compensation to employees. Contractor shall sign and file with SCCOE the following

certificate prior to performing the work under this contract: “I am aware of the provisions of Section

3700 of the Labor Code which requires every employer to be insured against liability for worker’s

compensation or to undertake self-insurance in accordance with the provisions of the code, and I will

comply with such provision before commencing the performance of the work of this contract.” The

certificate is included herein.

Per Diem is based upon a working day of eight (8) hours. The rate for holiday and overtime work shall

be at time and one-half.

It shall be mandatory upon the contractor to whom the contract is awarded, and upon any

subcontractor hereunder, to pay not less than the said specified rates to all workers employed in

execution of the contract.

As a federally funded project, all work is subject to the Davis Bacon Act and the Copeland Act. As such,

the successful contractor shall be required to pay prevailing wages as identified by the Department of

Labor’s Code of Federal Regulations (CFR), Title 29, Part 5.5 and shall be required to submit weekly

certified payroll reports to the SCCOE’s Purchasing Department.

E RFP 07_24_25

SCCOE CONSORTIUM DARK OR LIT FIBER KIFER (E-RATE)

SANTA CLARA COUNTY OFFICE OF EDUCATION

INSURANCE REQUIREMENTS

For onsite maintenance purposes, the successful vendor shall take out and maintain and shall require all

subcontractors, if any, whether primary or secondary, to take out and maintain:

1. Public Liability Insurance for injuries including accidental death to any one person in an amount not

less than $1,000,000;

2. Subject to the same limit for each person on account of one accident, in an amount not less than

$1,000,000;

3. Property Damage Insurance in an amount not less than $500,000;

4. Worker's Compensation Insurance in an amount adequate to cover all employees;

5. Professional Liability Insurance (errors and omissions) in an amount not less than $1,000,000;

6. Automotive and truck where operated in amounts as above.

7. The General Liability insurance policy is required to be endorsed to contain the following

provisions:

“The SCCOE, its officers, officials, employees and agents are to be covered as additional insured

as respects liability arising out of activities performed by or on behalf of the Consultant in

connection with this Agreement.”

8. If at any time any of the foregoing policies becomes unsatisfactory to the SCCOE as to form or

substance, or if a company issuing any such policy shall be or become unsatisfactory to the

SCCOE, the Consultant shall, upon notice to that effect from the SCCOE, promptly obtain a new

policy, and shall submit the same to the SCCOE for approval with the appropriate certificates

and endorsements.

9. Consultant will pay all fines and penalties that are a result of their errors and omissions.

PROOF OF CARRIAGE OF INSURANCE

Company shall not commence work nor shall company allow any subcontractor to commence work under

this contract until all required insurance and certificates have been delivered in duplicate to and approved

by SCCOE:

1. Certificates and insurance policies shall include the following clause:

"This policy shall not be canceled or reduced in required limits of liability or amounts of insurance

until notice have been mailed to SCCOE stating date of cancellation or reduction may not be less

than ten (10) days after date of mailing notice."

2. Certificate of insurance shall state in particular those insured, extent of insurance, location and

operation to which insurance applies, expiration date and cancellation and reduction notice.

COUNTY OFFICE OF EDUCATION RIGHTS AND OPTIONS

The Santa Clara County Office of Education (SCCOE) reserves the right to postpone selection for its own

convenience, to withdraw this Request for Proposals at any time, and to accept or reject any and all proposals

(in whole or portions) without indicating any reason for rejection; or to negotiate with any, all, or none of the

respondents to the RFP. This RFP does not obligate the County Office of Education to negotiate a contract.

Proposals will not be returned. No compensation shall be paid for any work related to preparation of any

proposals.

ERRORS AND OMISSIONS

If prior to the date fixed for submission of proposals, an ambiguity, conflict, discrepancy, omission, or

error in the RFP or any of its exhibits is discovered by a consultant, and such is made known to SCCOE,

the SCCOE may make corrections or clarifications by addenda. SCCOE will give written notice to all

parties who have been furnished this RFP for proposal purposes without divulging the source of the

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid Identifier: E RFP 07_24_25
YR27 SCCOE CONSORTIUM LIT OR DARK FIBER SERVICES KIFER 2024
Additional Resources: E RFP 07_24_25 YR27 SCCOE CONSORTIUM EXHIBIT D FOR KIFER HUB
Awarded Vendor:
Awarded Date:
Awarding Agency:	PUR
Agency Contact:	JOSEPHINE DY-LIACCO
Phone (Agency):	408-453-6854
Piggybackable?	Contact Vendor
Issuance Date:	01/16/2024
Due Date/Time:	02/20/2024 3:00pm
Bid Status:	Open
Note:

YR27 SCCOE CONSORTIUM LIT OR DARK FIBER SERVICES KIFER 2024

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