LIT FIBER SERVICES OR DARK FIBER 3 DISTRICTS (E-RATE)

Agency:	Santa Clara County Office of Education
State:	California
Type of Government:	State & Local
Category:	D - Automatic Data Processing and Telecommunication Services
Posted:	Jan 16, 2024
Due:	Feb 20, 2024
Solicitation No:	E RFP 04_24_25
Publication URL:	To access bid details, please log in.

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E RFP 03_24_25

SCCOE CONSORTIUM DARK FIBER EQUIPMENT (E-RATE)

SANTA CLARA COUNTY OFFICE OF EDUCATION

TABLE OF CONTENTS

FOR

DARK FIBER EQUIPMENT

THE SANTA CLARA COUNTY OFFICE OF EDUCATION CONSORTIUM

1. Instructions and Conditions

Pages 2 - 7

2. Specifications

Pages 8 - 9

3. Proposal Form

Pages 10 - 13

4. Attachments

a) Affirmative Action

b) Nondiscrimination by Supplier

c) Proposal Questionnaire

d) Workers Compensation

e) Sub-Contractors List

f) Non-collusion Declaration

Forms also available at http://www.sccoe.org/depts/purchasing/required-docs.asp

NOTE: The Table of Contents and all items listed are to be made a part of the above referenced

proposal.

Jas Sohal

Purchasing Manager

E RFP 03_24_25

SCCOE CONSORTIUM DARK FIBER EQUIPMENT (E-RATE)

SANTA CLARA COUNTY OFFICE OF EDUCATION

INSTRUCTIONS AND CONDITIONS

FOR

DARK FIBER EQUIPMENT

THE SANTA CLARA COUNTY OFFICE OF EDUCATION CONSORTIUM

NOTICE IS HEREBY GIVEN that the Santa Clara County Office of Education, San Jose, California, hereinafter

referred to as the Owner, will receive up to, but no later than, Tuesday, February 20, 2024 at 3:00 p.m., sealed

proposals for the award of a contract for: DARK FIBER EQUIPMENT – SCCOE CONSORTIUM

All prices quoted shall be FOB Destination. All material shall be shipped to 1290 Ridder Park Drive, San

Jose, Ca 95131 according to delivery dates. Delivery schedule is TBD.

Proposals shall be received in the office of the Supervisor – Purchasing Services, Josephine Dy-Liacco of the

SCCOE at 1290 Ridder Park Drive, San Jose, California 95131.

QUESTIONS AND ANSWERS

All questions regarding this RFP are due on or before Wednesday, January 17, 2024 at 4:00 p.m. via email

to: Erate@SCCOE.org with the subject line of “RFP 03_24_25 questions”. Only questions submitted

through this process will be accepted. All responses to questions regarding this RFP will be posted on our

website Friday, January 19, 2024 at or before 4:00 p.m. It is the responsibility of the prospective

Responder to check the website https://www.sccoe.org/depts/bizserv/purchasing/Pages/Bids-Posting-

System.aspx for updates or addenda.

The Owner reserves the right to reject any or all proposals, to waive any informality in the proposal

process, to award on a section-by-section or total basis, and to be the sole judge of whether an item

proposed is equivalent to the requested item and meets the needs of this office.

The Santa Clara County Office of Education reserves the right to extend the Proposal due date by 1 week if

one or zero proposals are received by the original duedate.

NOTE: AWARD OF QUOTE IS BASED ON FULL E-RATE FUNDING

Must be authorized vendor registered with the USAC (Universal Service Administrative Company) at

time of services rendered.

BONDS

A certified check, cashier’s check, or proposal bond in the amount designated on the Proposal Form shall be

provided with your proposal as a guarantee that the contractor, upon award, shall execute the contract, in

conformity withthe contract.

E RFP 03_24_25

SCCOE CONSORTIUM DARK FIBER EQUIPMENT (E-RATE)

SANTA CLARA COUNTY OFFICE OF EDUCATION

PREPARATION OF PROPOSAL FORM

Please prepare your proposals on the form attached to be submitted at such time and place as is stated

in the notice to Vendors calling for proposals. All blanks in the Proposal Form must be appropriately filled

in, and all prices must be stated in words and figures. All proposals submitted must be in sealed envelopes

bearing on the outside the name of the proposer, his address, and the name of the project for which the

proposal is submitted. It is the sole responsibility of the proposer to see that his proposal is received in

proper time. Any proposal received after the scheduled closing time for receipt of proposals will be

returned to the proposer unopened.

Encyclopedic proposals which do not specify the products or services that will meet the scope and

requirements specified may be disqualified.

BRAND NAMES AND NUMBERS

Brand names and numbers when given in Specifications are for reference. Proposals on

equivalent items will be considered provided the proposal clearly describes the article offered and it is

equivalent in quality and utility.

State brand and model on each item. If proposing other than the make, model, or brand specified

in the Specifications, state the item offered by the manufacturer’s name and model number. Unless the

proposer clearly indicated in his proposal that he is offering an “equal” product, his proposal shall be

considered as offering the brand name product referenced in the invitation for proposals.

PROPOSE SEPARATELY

Propose on each item separately. Prices should be stated in units specified in Specifications. If standard

packaging is not consistent with proposal, so indicate on Specifications.

SIGNING OF PROPOSALS

The signature of all persons signing shall be in longhand and executed by principal duly authorized to make

contracts. The proposer’s legal name shall be fully stated. Obligations assumed by such signature must be

fulfilled.

NO PROPOSAL

If you are unable to propose, please return the proposal and/or proposal Questionnaire stating reason;

otherwise, your name may be removed from our proposal list.

TAXES, CHARGES, AND EXTRAS

Unless otherwise definitely specified, the prices quoted herein do not include Sales Tax, Use Tax,

or other taxes.

No charge for delivery, drayage, express, parcel post, packing, cartage, insurance, license fees,

permits, cost of bonds, or any other purpose, except taxes legally payable by the Santa Clara County Office

of Education.

E RFP 03_24_25

SCCOE CONSORTIUM DARK FIBER EQUIPMENT (E-RATE)

SANTA CLARA COUNTY OFFICE OF EDUCATION

The Santa Clara County Office of Education does not pay Federal Excise Taxes. Do not include

these taxes in your proposal price; however do indicate on the proposal the amount of any such tax. The

Santa Clara County Office of Education will sign an Exemption Certificate in lieu of such tax.

QUALIFICATIONS

All proposers may be required to furnish evidence of their technical ability, experience, and financial

responsibility. No proposal will be accepted from, or a contract awarded to, any party or firm in arrears

to the Santa Clara County Office of Education, or who is a defaulter as surety, vendor or otherwise within

the past twelve (12) months.

AWARD OF CONTRACT

1. Proposals will be evaluated on the following criteria:

Costs

40%

Compatibility with existing equipment

30%

Compatibility with existing NMS

30%

A written purchase order mailed or otherwise furnished to the successful vendor within the

time for acceptance specified, results in a binding contract without further action by either party. The

contract shall be interpreted, construed, and given effect in all respects according to the laws of the

State of California.

ALTERATION OR VARIATION OF TERMS

It is mutually understood and agreed that no alteration or variation of the terms of this proposal or

purchase order shall be valid unless made or confirmed in writing and signed by the parties hereto, and

that no oral understanding or agreements not incorporated herein, and no alterations or variations of the

terms hereof unless made or confirmed in writing between the parties hereto shall be binding on any of

the parties hereto.

ASSIGNABILITY

A contract is not assignable by vendor either in whole or in part. The contract shall extend to and be

binding upon and inure to the benefit of the heirs, executors, administrators, successors, and assigns of

the respective parties hereto.

WARRANTY

Vendor warrants to the Owner and/or its customer that the goods and/or services covered by this order

will conform to the specifications, samples, description, and time provisions furnished by the Owner and

will be of first-class material and workmanship and free from defects; and the Owner reserves the right to

cancel the unfilled portion of this order without liability to vendor for breach of this warranty. Goods will

be received subject to inspection and acceptance at destination by the Owner and risk of loss before

E RFP 03_24_25

SCCOE CONSORTIUM DARK FIBER EQUIPMENT (E-RATE)

(E-RATE) SANTA CLARA COUNTY OFFICE OF EDUCATION

acceptance shall be on vendor. Defective goods rejected by the Owner may without prejudice to any other

legal remedy, be held at vendor’s risk and returned at vendor’s expense. Defects are not waived by

acceptance of goods or by failure to notify vendorthereof.

The vendor shall warrant that all materials and workmanship shall be the quality, quantity and character

specified and shown, and that any defect due to the use of any improper workmanship or materials

discovered and made known to vendor within one (1) year from the filing of the Notice of Completion

shall be made good by vendor without additional expense to the Owner.

COMPLIANCE WITH STATUTE

Vendor hereby warrants that all applicable Federal and State statutes and regulations and/or local

ordinances will be complied with in connection with the sale and delivery of the property furnished.

RIGHTS & REMEDIES FOR DEFAULT

In the event any item furnished by the vendor in the performance of the contract or purchase

order shall fail to conform to the specifications thereof, or the same submitted by the vendor with his

proposal, the Owner may reject the same, and it shall thereupon become the duty of the vendor to reclaim

and remove the same forthwith, without expense to the Owner, and immediately to replace all such

rejected items with others conforming to such specifications or samples; providing that should the vendor

fail, neglect, or refuse to do so the Owner shall thereupon have the right to purchase in the open market,

in lieu thereof, a corresponding quantity of any such items to deduct from any moneys due to that, may

thereafter become due the vendor the difference between the prices named in the contract or purchase

order and the actual cost thereof to the Owner. In the event the vendor shall fail to make prompt delivery

as specified of any item, the same condition as to the rights of the Owner to purchase in the open market

and to reimbursement set forth above shall apply, except when delivery is delayed by fire, strike, freight

embargo, or Act of God, or thegovernment.

Cost of inspection of materials and/or services provided which do not meet specifications will

be at the expense of the vendor.

The rights and remedies of the Owner provided above shall be exclusive and are in addition to

any other rights and remedies provided by the law or under the contract.

PRICE, TERMS, AND CONDITIONS

Price, terms, and conditions of this proposal are considered valid for ninety (90) days, from date of

proposal opening, unless the offering party in writing allows for a longer period of time.

Any cash discounts given to the Owner must be so stated on the proposal.

Prompt payment discounts offered for payment within less than thirty (30) calendar days will not

be considered in evaluating offers for award. However, offered discounts of less than thirty (30) days will

be taken if payment is made within the discount period, even though not considered in the evaluation of

offers.

In connection with any discount offered, time will be computed from date of complete delivery

of the supplies or equipment as specified, or from date correct invoices are received, if the latter is later

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid Identifier: E RFP 04_24_25
LIT FIBER SERVICES OR DARK FIBER 3 DISTRICTS (E-RATE)
Additional Resources: SCCOE RING KMZ 121822 kmz
Awarded Vendor:
Awarded Date:
Awarding Agency:	PURCHASING SERVICES
Agency Contact:	JOSEPHINE DY-LIACCO
Phone (Agency):	408-453-6854
Piggybackable?	Contact Vendor
Issuance Date:	01/16/2024
Due Date/Time:	02/20/2024 3:00pm
Bid Status:	Open
Note:

LIT FIBER SERVICES OR DARK FIBER 3 DISTRICTS (E-RATE)

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