DARK FIBER EQUIPMENT

Agency:	Santa Clara County Office of Education
State:	California
Type of Government:	State & Local
Category:	60 - Fiber Optics Materials and Components, Assemblies and Access. D - Automatic Data Processing and Telecommunication Services
Posted:	Jan 16, 2024
Due:	Feb 20, 2024
Solicitation No:	E RFP 03_24_25
Publication URL:	To access bid details, please log in.

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E RFP 02_24_25

E-RATE SCCOE CONSORTIUM BASIC MAINTENANCE AND TECHNICAL SUPPORT OF EKINOPS DARK FIBER EQUIPMENT

SANTA CLARA COUNTY OFFICE OF EDUCATION

TABLE OF CONTENTS

FOR

BASIC MAINTENANCE AND TECHNICAL SUPPORT

FOR EKINOPS DARK FIBER EQUIPMENT

FOR SANTA CLARA COUNTY OFFICE OF EDUCATION E-RATE CONSORTIUM

1. Instructions and Conditions

Pages 2 - 6

2. Specifications & Proposal Form

Pages 7 - 11

3. Attachments

a) Affirmative Action

b) Nondiscrimination by Supplier

c) Proposal Questionnaire

d) Workers Compensation

e) Sub-Contractors List

f) Non-collusion Declaration

Forms also available at http://www.sccoe.org/depts/purchasing/required-docs.asp

NOTE: The Table of Contents and all items listed are to be made a part of the above referenced proposal.

Josephine Dy-Liacco

Supervisor –

Purchasing Services

E RFP 02_24_25

E-RATE SCCOE CONSORTIUM BASIC MAINTENANCE AND TECHNICAL SUPPORT OF EKINOPS DARK FIBER EQUIPMENT

SANTA CLARA COUNTY OFFICE OF EDUCATION

INSTRUCTIONS AND CONDITIONS

FOR

BASIC MAINTENANCE AND TECHNICAL SUPPORT

FOR EKINOPS DARK FIBER EQUIPMENT

FOR

THE SANTA CLARA COUNTY OFFICE OF EDUCATION E-RATE CONSORTIUM

NOTICE IS HEREBY GIVEN that the Santa Clara County Office of Education, San Jose, California,

hereinafter referred to as the Owner, will receive up to, but no later than, Tuesday, February 20, 2024 at

3:00 p.m., sealed proposals for the award of a contract(s) for the aforementioned services.

All prices proposed shall be FOB Destination.

The Owner reserves the right to reject any or all proposals, to waive any informality in the proposing

process, to award on section-by-section or total basis, and to be the sole judge of whether an item

proposed is equivalent to the requested item and meets the needs of this office.

Proposals shall be received in the office of the Supervisor – Purchasing Services, Josephine Dy-Liacco of the

SCCOE at 1290 Ridder Park Drive, San Jose, California 95131.

The Santa Clara County Office of Education reserves the right to extend the Proposal due date by 1 week if

one or zero proposals are received by the original due date.

QUESTIONS AND ANSWERS

All questions regarding this RFP are due on or before Wednesday, January 17, 2024 at 4:00 p.m. via email

to: Erate@SCCOE.org with the subject line of “RFP 02_24_25 questions”. Only questions submitted

through this process will be accepted. All responses to questions regarding this RFP will be posted on our

website Friday, January 19, 2024 at or before 4:00 p.m. It is the responsibility of the prospective

Responder to check the website https://www.sccoe.org/depts/bizserv/purchasing/Pages/Bids-Posting-

System.aspx for updates or addenda.

PREPARATION OF PROPOSAL FORM

Please prepare your proposals on the form attached to be submitted at such time and place as is stated

in the notice to Vendors calling for proposals. All blanks in the Proposal Form must be appropriately

filled in, and all prices must be stated in words and figures. All proposals submitted must be in sealed

envelopes bearing on the outside the name of the proposer, his address, and the name of the project for

which the proposal is submitted. It is the sole responsibility of the proposer to see that his proposal is

received in proper time. Any proposal received after the scheduled closing time for receipt of proposals

will be returned to the proposer unopened.

Encyclopedic proposals which do not specify the products or services that will meet the scope and

requirements specified may be disqualified.

BRAND NAMES AND NUMBERS

1. Brand names and numbers when given in Specifications are for reference. Proposals on

equivalent items will be considered provided the proposal clearly describes the article offered

and it is equivalent in quality and utility.

E RFP 02_24_25

E-RATE SCCOE CONSORTIUM BASIC MAINTENANCE AND TECHNICAL SUPPORT OF EKINOPS DARK FIBER EQUIPMENT

SANTA CLARA COUNTY OFFICE OF EDUCATION

2. State brand and model on each item. If proposing other than the make, model, or brand

specified in the Specifications, state the item offered by the manufacturer’s name and model

number. Unless the proposer clearly indicated in his proposal that he is offering an “equal”

product, his proposal shall be considered as offering the brand name product referenced in the

invitation for proposals.

PROPOSAL SEPARATELY

Propose each item separately. Prices should be stated in units specified in Specifications. If standard

packaging is not consistent with proposal, so indicate on Specifications.

SIGNING OF PROPOSALS

The signature of all persons signing shall be in longhand and executed by principal duly authorized to

make contracts. The proposer’s legal name shall be fully stated. Obligations assumed by such signature

must be fulfilled.

NO PROPOSAL

If you are unable to propose, please return the proposal and/or Proposal Questionnaire stating reason;

otherwise, your name may be removed from our proposal list.

TAXES, CHARGES, AND EXTRAS

1. Unless otherwise specified, the prices proposed herein do not include Sales Tax, Use Tax, or

other taxes.

2. No charge for delivery, drayage, express, parcel post, packing, cartage, insurance, license fees,

permits, cost of bonds, or any other purpose, except taxes legally payable by the Santa Clara

County Office of Education.

3. The Santa Clara County Office of Education does not pay Federal Excise Taxes. Do not include

these taxes in your proposal price; however, do indicate on the proposal the amount of any

such tax. The Santa Clara County Office of Education will sign an Exemption Certificate in lieu of

such tax.

QUALIFICATIONS

All proposers may be required to furnish evidence of their technical ability, experience, and financial

responsibility. No proposal will be accepted from, or a contract awarded to, any party or firm in arrears

to the Santa Clara County Office of Education, or who is a defaulter as surety, vendor or otherwise

within the past twelve (12) months.

AWARD OF CONTRACT

1. Proposals will be evaluated on the following criteria.

Costs

60%

Prior Customer Experience

20%

Coverage

20%

2. A written purchase order mailed or otherwise furnished to the successful proposer within the

time for acceptance specified, results in a binding contract without further action by either

party. The contract shall be interpreted, construed, and given effect in all respects according to

the laws of the State of California.

E RFP 02_24_25

E-RATE SCCOE CONSORTIUM BASIC MAINTENANCE AND TECHNICAL SUPPORT OF EKINOPS DARK FIBER EQUIPMENT

SANTA CLARA COUNTY OFFICE OF EDUCATION

ALTERATION OR VARIATION OF TERMS

It is mutually understood and agreed that no alteration or variation of the terms of this proposal or

purchase order shall be valid unless made or confirmed in writing and signed by the parties hereto, and

that no oral understanding or agreements not incorporated herein, and no alterations or variations of

the terms hereof unless made or confirmed in writing between the parties hereto shall be binding on

any of the parties hereto.

ASSIGNABILITY

A contract is not assignable by vendor either in whole or in part. The contract shall extend to and be

binding upon and inure to the benefit of the heirs, executors, administrators, successors, and assigns of

the respective parties hereto.

WARRANTY

Vendor warrants to the Owner and/or its customer that the goods and/or services covered by this order

will conform to the specifications, samples, description, and time provisions furnished by the Owner and

will be of first-class material and workmanship and free from defects; and the Owner reserves the right

to cancel the unfilled portion of this order without liability to vendor for breach of this warranty. Goods

will be received subject to inspection and acceptance at destination by the Owner and risk of loss before

acceptance shall be on vendor. Defective goods rejected by the Owner may without prejudice to any

other legal remedy, be held at vendor’s risk and returned at vendor’s expense. Defects are not waived

by acceptance of goods or by failure to notify vendor thereof.

The vendor shall warrant that all materials and workmanship shall be the quality, quantity and character

specified and shown, and that any defect due to the use of any improper workmanship or materials

discovered and made known to vendor within one (1) year from the filing of the Notice of Completion

shall be made good by vendor without additional expense to the Owner.

COMPLIANCE WITH STATUTE

Vendor hereby warrants that all applicable Federal and State statutes and regulations and/or local

ordinances will be complied with in connection with the sale and delivery of the property furnished.

RIGHTS & REMEDIES FOR DEFAULT

1. In the event any item furnished by the vendor in the performance of the contract or purchase

order shall fail to conform to the specifications thereof, or the same submitted by the vendor

with his proposal, the Owner may reject the same, and it shall thereupon become the duty of

the vendor to reclaim and remove the same forthwith, without expense to the Owner, and

immediately to replace all such rejected items with others conforming to such specifications or

samples; providing that should the vendor fail, neglect, or refuse to do so the Owner shall

thereupon have the right to purchase in the open market, in lieu thereof, a corresponding

quantity of any such items to deduct from any moneys due to that, may thereafter become due

the vendor the difference between the prices named in the contract or purchase order and the

actual cost thereof to the Owner. In the event the vendor shall fail to make prompt delivery as

specified of any item, the same condition as to the rights of the Owner to purchase in the open

market and to reimbursement set forth above shall apply, except when delivery is delayed by

fire, strike, freight embargo, or Act of God, or the government.

E RFP 02_24_25

E-RATE SCCOE CONSORTIUM BASIC MAINTENANCE AND TECHNICAL SUPPORT OF EKINOPS DARK FIBER EQUIPMENT

SANTA CLARA COUNTY OFFICE OF EDUCATION

2. Cost of inspection of materials and/or services provided which do not meet specifications will be

at the expense of the vendor.

3. The rights and remedies of the Owner provided above shall be exclusive and are in addition to

any other rights and remedies provided by the law or under the contract.

PRICE, TERMS, AND CONDITIONS

Price, terms, and conditions of this proposal are considered valid for ninety (90) days, from date of

proposal opening, unless the offering party in writing allows for a longer period of time.

1. Any cash discounts given to the Owner must be so stated on the proposal.

2. Prompt payment discounts offered for payment within less than thirty (30) calendar days will

not be considered in evaluating offers for award. However, offered discounts of less than thirty

(30) days will be taken if payment is made within the discount period, even though not

considered in the evaluation of offers.

3. In connection with any discount offered, time will be computed from date of complete delivery

of the supplies or equipment as specified, or from date correct invoices are received, if the latter

is later than the date of delivery. Payment is deemed to be made for the purpose of earning the

discount on the date of mailing the warrant or check.

MODIFICATIONS

Changes in or additions to the Proposal Form, recapitulations of the work propose upon alternative

proposals, or any other modifications of the Proposal Form which is not specifically called for in the

contract documents may result in the rejection of the proposal as not being responsive to the proposal.

No oral or telephonic modification of any proposal submitted will be considered, and a telegraphic

modification may be considered only if the postmark evidences that a confirmation of the telegram duly

signed by the proposer was placed in the mail prior to the proposal opening.

ERASURES

The proposal submitted must not contain any erasures, interlineations, or other corrections unless each

such correction is suitably authenticated by affixing in the margin immediately opposite the correction

the initials of the persons signing the proposal.

WITHDRAWAL OF PROPOSAL

Proposers may withdraw their proposal either personally, by written request, or by telegraphic request

confirmed in the manner specified above at any time prior to the scheduled closing time for receipt of

proposals.

INTERPRETATION OF DOCUMENTS

If a proposer for the proposed contract is in doubt as to the meaning of any part of the specifications, or

other contract documents, or finds discrepancies in, or omissions from specifications, proposer may

submit to the Purchasing Manager a written request for an interpretation or correction thereof. The

person submitting the request will be responsible for its prompt delivery. Any interpretation or

correction of the contract documents will be made only by addendum duly issued and a copy of such

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid Identifier: E RFP 03_24_25
DARK FIBER EQUIPMENT
Additional Resources: SCCOE RING KMZ 121822 kmz
Awarded Vendor:
Awarded Date:
Awarding Agency:	PURCHASING SERVICES
Agency Contact:	JOSEPHINE DY-LIACCO
Phone (Agency):	408-453-6854
Piggybackable?	Contact Vendor
Issuance Date:	01/16/2024
Due Date/Time:	02/20/2024 3:00pm
Bid Status:	Open
Note:

DARK FIBER EQUIPMENT

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