LOCAL EARLY EDUCATION PLANNING COUNCIL

Agency:	Santa Clara County Office of Education
State:	California
Type of Government:	State & Local
Category:	U - Education and Training Services
Posted:	Mar 27, 2024
Due:	Apr 17, 2024
Solicitation No:	RFP 03-24-25
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSALS # 03-24-25

COACHING & TECHNICAL ASSISTANCE

SANTA CLARA COUNTY OFFICE OF EDUCATION

TABLE OF CONTENTS

for

Classroom Assessment Scoring System (CLASS) Ratings for California State Preschool Program

(CSPP) Providers

for the

LOCAL EARLY EDUCATION PLANNING COUNCIL

SANTA CLARA COUNTY OFFICE OF EDUCATION

1. RFP INSTRUCTIONS AND CONDITIONS

Pages 2 through 4

2. SERVICE REQUIREMENTS

Pages 5 through 7

3. ATTACHMENTS

Pages 8

a) Nondiscrimination by Supplier

b) Workers Compensation

c) Noncollusion Declaration

d) Professional Service Agreement (For your review and the vendor is expected to sign this PSA at time of contract award)

NOTE: The Table of Contents is to be made a part of the above referenced bid.

________________

Jas Sohal

Purchasing Manager

REQUEST FOR PROPOSALS # 03-24-25

COACHING & TECHNICAL ASSISTANCE

SANTA CLARA COUNTY OFFICE OF EDUCATION

INSTRUCTIONS & CONDITIONS

for

Classroom Assessment Scoring System (CLASS) Ratings for California State Preschool Program

(CSPP) Providers

for the

LOCAL EARLY EDUCATION PLANNING COUNCIL

SANTA CLARA COUNTY OFFICE OF EDUCATION

NOTICE IS HEREBY GIVEN that the Santa Clara County Office of Education, San Jose, California,

hereinafter referred to as the SCCOE, will receive up to, but no later than 3:00 PM, Wednesday, April

17, 2024, sealed proposals for the award of a contract for Family Engagement Training

Proposals shall be received in Purchasing Services at the SCCOE at 1290 Ridder Park Drive, San Jose,

California 95131.

The Santa Clara County Office of Education reserves the right to reject any or all proposals and to waive

any informality in the proposal process.

CONTACT

Program questions regarding this proposal shall be directed to Michael Garcia, Staff Coordinator, LPC,

via e-mail at migarcia@sccoe.org.

Any administrative questions regarding this proposal should be directed to the Purchasing Manager, Jas

Sohal, via email at jsohal@sccoe.org.

PREPARATION OF PROPOSAL

The County Office of Education is requesting four (4) copies of the proposals be submitted. All proposals

submitted must be in sealed envelopes bearing on the outside the name of the bidder, the address, and the

name of the project for which the proposal is submitted. It is the sole responsibility of the bidder to see

that the proposal is received in proper time. Any proposal received after the scheduled closing time for

receipt of proposals will be returned to the bidder unopened.

SIGNING OF PROPOSALS

The signature of all persons signing shall be in longhand and executed by principal duly authorized to

make contracts. The bidder's legal name shall be fully stated. Obligations assumed by such signature

must be fulfilled.

QUALIFICATIONS

All consultants will be required to furnish evidence of experience working with early educators of children

from low-income families with diverse ethnic and cultural backgrounds, technical ability, financial

responsibility, all required professional licenses and or certificates as mandated by the Local Early

Education Planning Council of Santa Clara County.

REQUEST FOR PROPOSALS # 03-24-25

COACHING & TECHNICAL ASSISTANCE

SANTA CLARA COUNTY OFFICE OF EDUCATION

No proposal will be accepted from, or a contract awarded to, any party or firm in arrears to the Santa Clara

County Office of Education, or who is a defaulter as surety, contractor or otherwise within the past twelve

(12) months.

ALTERATION OR VARIATION OF TERMS

It is mutually understood and agreed that no alteration or variation of the terms of this proposal or

purchase order shall be valid unless made or confirmed in writing and signed by the parties hereto, and

that no oral understanding or agreements not incorporated herein, and no alterations or variations of the

terms hereof unless made or confirmed in writing between the parties hereto shall be binding on any of the

parties hereto.

ASSIGNABILITY

A contract is not assignable by consultant either in whole or in part. The contract shall extend to and be

binding upon and inure to the benefit of the heirs, executors, administrators, successors, and assignees of

the respective parties hereto.

COMPLIANCE WITH STATUTE

Consultant hereby warrants that all applicable Federal and State statutes and regulations and/or local

ordinances will be complied with in connection with the delivery of the services offered.

PROPOSAL RESULTS

Proposal results are available for inspection in the Purchasing Office, Santa Clara County Office of

Education, 1290 Ridder Park Drive, San Jose, California 95131 upon execution of contract to the

successful company.

PRICE, TERMS, AND CONDITIONS

Price, terms, and conditions of this proposal are considered valid for sixty (60) days, from date of proposal

opening, unless the offering party in writing allows for a longer period of time.

MODIFICATIONS

Changes in or additions to the Proposal Form, recapitulations of the work bid upon alternative proposals,

or any other modifications of the Proposal Form which is not specifically called for in the contract

documents may result in the rejection of the proposal as not being responsive to the Proposal. No oral or

telephonic modification of any proposal submitted will be considered, and a telegraphic modification may

be considered only if the postmark evidence that a confirmation of the telegram duly signed by the bidder

was placed in the mail prior to the proposal opening.

ERASURES

The proposal submitted must not contain any erasures, interlineations, or other corrections unless each

such correction is suitably authenticated by affixing in the margin immediately opposite the correction the

initials of the persons signing the proposal.

REQUEST FOR PROPOSALS # 03-24-25

COACHING & TECHNICAL ASSISTANCE

SANTA CLARA COUNTY OFFICE OF EDUCATION

WITHDRAWAL OF PROPOSALS

Bidders may withdraw their proposal either personally, by written request, or by telegraphic request

confirmed in the manner specified above at any time prior to the scheduled closing time for receipt of

proposals.

EVIDENCE OF RESPONSIBILITY

Upon the request of the SCCOE, a bidder whose proposal is under consideration for award may be

required to submit promptly to the SCCOE's satisfaction evidence showing the bidder's professional

licenses or certificates, financial resources, experience, and organization for the performance of the

contract.

WORKER'S COMPENSATION

In accordance with the provisions of Section 3700 of the Labor Code, contractor shall secure the payment

of compensation to employees. Contractor shall sign and file with SCCOE the following certificate prior

to performing the work under this contract: "I am aware of the provisions of Section 3700 of the Labor

Code which requires every employer to be insured against liability for worker's compensation or to

undertake self-insurance in accordance with the provisions of that code, and I will comply with such

provisions before commencing the performance of the work of this contract." The certificate is included

herein.

INSURANCE REQUIREMENTS

Contractor shall take out and maintain and shall require all subcontractors, if any, whether primary or

secondary, to take out and maintain:

1. Commercial General Liability Insurance with limits not less than $1,000,000 (one

million dollars) each occurrence combined single limit for bodily injury and

property damage.

2. Automobile Liability Insurance for owned, non-owned, and hired autos, with bodily

injury and property damage liability limits not less than $1,000,000 (one million

dollars) per accident.

3. Statutory Workers’ Compensation Insurance with Employer’s Liability of

$1,000,000 (one million dollars) per injury.

4. Separate Endorsement or Policy which includes the following as an Additional

Insured for the General Liability insurance: Santa Clara County Office of Education,

its Board, officers, employees, interns, volunteers, agents and representatives and

invitees.

VERIFICATION OF INSURANCE COVERAGE

The CONTRACTOR shall furnish certificates of insurance to the SCCOE for review and approval at

the time of signing this Agreement. The Certificates shall clearly indicate that the CONTRACTOR has

obtained insurance of the type, amount and classification required by these provisions, in excess of any

pending claims at the time of execution of the contract to the CONTRACTOR. CONTRACTOR shall

maintain coverage with equal or better rating as identified herein for the term of this contract.

REQUEST FOR PROPOSALS # 03-24-25

COACHING & TECHNICAL ASSISTANCE

SANTA CLARA COUNTY OFFICE OF EDUCATION

CONTRACTOR shall provide written notice to the SCCOE of any material change, cancellation

and/or notice of non-renewal of the insurance within ten (10) calendar days of the change.

COUNTY OFFICE OF EDUCATION RIGHTS AND OPTIONS

The Santa Clara County Office of Education reserves the right to postpone selection for its own

convenience, to withdraw this Request for Proposals at any time, and to reject any and all proposals

without indicating any reason for rejection; or to negotiate with any, all, or none of the respondents to the

RFP. This RFP does not obligate the County Office of Education to negotiate a contract. Proposals will

not be returned. No compensation shall be paid for any work related to preparation of any proposals.

SERVICE REQUIREMENTS

FOR

Classroom Assessment Scoring System (CLASS) Ratings for California State Preschool Program

(CSPP) Providers

for the

Child Care Planning & Support Department

SANTA CLARA COUNTY OFFICE OF EDUCATION

INTRODUCTION

Housed under the SCCOE – Executive Services Division, the Childcare Planning & Support

Department provides several resources, trainings, and programs that support providers, parents, and the

early learning community in Santa Clara County. An important role of the Department is the

administration of the California State Preschool Program (CSPP) Quality Rating & Improvement

System (QRIS) Block Grant, as funded by the California Department of Education.

The purpose of the CSPP QRIS Block Grant is to provide annual funds for the support of local early

learning QRIS that increases the number of low-income children in high quality CSPPs, that prepare

children for success in school and life. This also includes the coordination of the Classroom

Assessment Scoring System (CLASS) ratings and assessments for CSPP Providers.

CONTRACT TERM

The term of this contract shall be from July 1, 2024, through June 30, 2025, with an option to review

for an additional four (4) years at the discretion of the SCCOE.

SCOPE OF WORK:

The successful bidder will be able to:

• Provide ratings related to the CLASS, as prescribed by the CSPP QRIS Block Grant and

based on current guidelines (which include but are not limited to: Funding Terms &

Conditions, Grant Guidelines, and Management Bulletins) from the Santa Clara County

Office of Education and California Department of Education.

• Provide proof of training, experience, and current certification in the CLASS in order to

carry out QRIS ratings. This may include:

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid Identifier: RFP 03-24-25
LOCAL EARLY EDUCATION PLANNING COUNCIL
Additional Resources: Notice Inviting Proposals
Awarded Vendor:
Awarded Date:
Awarding Agency:
Agency Contact:
Phone (Agency):
Piggybackable?	Contact Vendor
Issuance Date:	03/29/2024
Due Date/Time:	04/17/2024@3:00PM
Bid Status:	Open
Note:

LOCAL EARLY EDUCATION PLANNING COUNCIL

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