Legal Services for UofL - Property and Real Estate

Agency:	University of Louisville
State:	Kentucky
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Posted:	Apr 23, 2024
Due:	Apr 30, 2024
Solicitation No:	RFP323-PSC
Publication URL:	To access bid details, please log in.

RFP-PSC Detail:
Legal Services for UofL - Property and Real Estate

RFP-PSC Number: RFP323-PSC

Issue Date: 4/11/2024

Closing Date & Time: 4/30/2024 @ 2:00PM EST

Contact:
Lauren Wieners
Contract Administrator
University of Louisville
lauren.wieners@louisville.edu

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RFP323-PSC

REQUEST DATE:

DUE DATE & TIME:

SPEED TYPE:

DEPARTMENT NAME:

DEPARTMENT CONTACT:

CONTRACT ADMINISTRATOR:

CONTRACT ADMINISTRATOR EMAIL:

PROCUREMENT SERVICES

PERSONAL SERVICES CONTRACT (PSC)

REQUEST FOR PROPOSAL(RFP)

04/11/2024

04/30/2024 at 2:00 PM EST

X0540

Office of University Counsel

Christina Howard

Lauren Wieners

Lauren.Wieners@louisville.edu

SERVICE REQUESTED Provide legal services and representation to the University of Louisville regarding

(brief description)

complex property and real estate matters.

EMAIL PROPOSALS TO:

UNIVERSITY OF LOUISVILLE

ATTN: PROCUREMENT SERVICES, SERVICE COMPLEX BUILDING

LOUISVILLE, KY 40292

CONTRACT ADMINISTRATOR NAME: Lauren Wieners

EMAIL : Lauren.Wieners@louisville.edu

THE BOTTOM PORTION OF THIS FORM IS TO BE COMPLETED BY THE VENDOR AND SUBMITTED WITH PROPOSAL

Equal Employment Opportunity – All parties must be in compliance with executive order 11246 of September 24, 1965 as amended by

executive order 11375 of October 13, 1967.

STATEMENT OF NON-COLLUSION AND NON-CONFLICT OF INTEREST

I hereby swear (or affirm) under penalty for false swearing as provided by KRS 523.040:

1. That attached Request for Proposal has been submitted without collusion with, and without any agreement, understanding or

planned common course of action with, any other vendor of materials, supplies, equipment or services described in the Request

For Proposal designed to limit independent competition.

2. That the proposer is legally entitled to enter into the contract with the University of Louisville, an agency of the Commonwealth of

Kentucky, and is not in violation of any prohibited conflict of interest, including those prohibited by the provisions of KRS 45A.325,

to 45A.340, 45A.990, 164.990, and 164.821 (7).

3. That I have fully informed myself regarding the accuracy of the statements made above.

SIGNATURE:

FIRM NAME:

PHONE:

EMAIL:

PRINT NAME

ADDRESS:

CITY, STATE, ZIP CODE:

WEBSITE:

REQUEST FOR PROPOSAL COMPONENTS

• SCOPE OF SERVICES:

• Provide legal services and representation to the University of Louisville regarding complex real property, personal property and

complex real estate matters on an as needed basis.

• For the firm to engage in providing legal services, prior approval for these services must be obtained from the University’s

Office of University Counsel.

• To perform services on matters covered by UofL’s insurance carriers, the firm must apply to and be accepted by the carrier.

• REQUIRED PROPOSAL SUBMITTALS:

• Describe the firm’s overall qualifications.

• Describe the firm’s specific areas of practice expertise and the firm’s experience in representing higher education clients and

public bodies. List current higher education and public bodies of the firm and identify the nature of the services provided to

these clients.

• Describe the relevant experience and qualifications of the key attorneys (both partners and associates) who would serve UofL.

• Describe how the firm would staff legal matters for UofL in an efficient manner that maximizes the value provided to the

University and ensures continuity, effective communication, and coordination with the University’s in-house team of legal

experts.

• Proposed Cost:

o Fee – detailed fee that includes all costs (potential examples include, but are not limited to, below)

1. Hourly rate X hours worked

2. Flat fee for service

3. Fee broken down at milestones/phases (describe each milestone/phase)

o Travel Expenses – how will this be approved, invoiced, etc. (provide a maximum allowed amount)

o Other Expenses – administrative expenses, materials/supplies, postage (provide a maximum allowed amount)

o Any additional relevant criteria

o Please stipulate if you expect rates to increase and the expected percentage of this increase.

• Provide any additional information that the firm would like considered.

• METHOD OF AWARD:

• The University may elect to award a contract to more than one proposer. The decision by the University will be based on the

proposer’s levels of expertise in the following areas:

o 25% - Cost

o 25% - Firm experience and expertise in real and personal property.

o 25% - Qualifications and experience of the firm attorneys proposed to serve the UofL team and the sufficiency of

the proposed staffing plan to maximize the value provided to the University and ensure continuity, effective

communication, and coordination with the University’s in-house team of legal experts.

o 25% - Experience representing institutions of higher education and public bodies.

• DESIRED CONTRACT PERIOD:

• The proposed contract start and end dates are July 1, 2024 through June 30, 2026.

• No services are to be provided prior to the start date indicated on the fully executed Personal Services Contract (sample provided).

• A subsequent additional contract may be established from this RFP process to run from July 1, 2026 to June 30, 2028 with all terms,

conditions, and pricing remaining the same. This will require a new contract be executed.

• QUESTIONS:

All questions regarding this RFP are due by April 15th at 2:00 PM Eastern Standard Time and are to be emailed to Lauren Wieners at

Lauren.Wieners@louisville.edu. Answers to all questions submitted in writing before the deadline above will be issued as an addendum

to this solicitation and posted at University of Louisville Active Bids and RFPs.

. Foreign Corporation Registration (Out-of-State Corporations):

Pursuant to KRS 271B.15-010, any Out-of-State corporate contractor must be properly registered with the Kentucky Secretary

of State, before transacting any business within the state of Kentucky. The statute states “(a) foreign corporation…shall not

transact business in this state until it obtains a certificate of authority from the Secretary of State.” The registration form and

instructions are found at https://web.sos.ky.gov/forms/corp/FBE-

Certificate%20of%20Authorization_Foreign%20Business%20Entity.pdf.

. Reciprocal Preference:

In accordance with KRS 45A.490 to 45A.494, a resident Offeror of the Commonwealth of Kentucky shall be given a preference

against a nonresident Offeror. In evaluating proposals, the University will apply a reciprocal preference against an Offeror

submitting a proposal from a state that grants residency preference equal to the preference given by the state of the

nonresident Offeror. Residency and nonresidency shall be defined in accordance with KRS 45A.494(2) and 45A.494(3),

respectively. Any Offeror claiming Kentucky residency status shall submit with its proposal a notarized affidavit affirming that it

meets the criteria as set forth in the above referenced statute.

Forms can be found at http://louisville.edu/purchasing/forms.

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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Legal Services for UofL - Property and Real Estate

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